PRESOL | X | This is a Request for Quote (RFQ) for conference rooms and A/V equipment for the 95th Civil Affairs Conference in the Pinehurst/Southern Pines area of North Carolina.

FBO DAILY ISSUE OF NOVEMBER 11, 2011 FBO #3639
SOLICITATION NOTICE

X -- This is a Request for Quote (RFQ) for conference rooms and A/V equipment for the 95th Civil Affairs Conference in the Pinehurst/Southern Pines area of North Carolina.

Notice Date: 11/9/2011
Notice Type: Combined Synopsis/Solicitation
NAICS: 721110 — Hotels (except Casino Hotels) and Motels
Contracting Office: MICC Center - Fort Bragg, Directorate of Contracting, ATTN: SFCA-SR-BR, Building 1-1333, Armistead & Macomb Streets, Fort Bragg, NC 28310-5000
ZIP Code: 28310-5000
Solicitation Number: W91247-12-T-0011
Response Due: 11/21/2011
Archive Date: 1/20/2012
Point of Contact: Donnell Leathers, 910-643-7220
E-Mail Address: MICC Center - Fort Bragg
(donnell.leathers@us.army.mil)
Small Business Set-Aside: N/A
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; quotes are being requested and a written solicitation will not be issued. (ii)Solicitation document W91247-12-T-0011 is issued as a Request for Quote (RFQ) for conference rooms and A/V equipment for the 95th Civil Affairs Conference in the Pinehurst/Southern Pines area of North Carolina. (iii)This Solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-37 Effective October 14, 2009. Notice of Total Small Business (SB) Set-Aside. Quotes are solicited from small business concerns. Quotes received from other than small business concerns will be rejected. The North American Industry Classification System (NAICS) code is 721110 "Hotels (except Casino Hotels) and Motels", PSC code V231 and size standard is $30M. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures. This requirement is to provide Conference Room and A/V support for the Civil Affairs Conference. Interested persons may identify their interest and capabilities to respond to the requirements. CLIN 0001 Conference/Meeting Rooms and Provide and Maintain A/V Equipment IAW SOW QTY _1__ea Total $_______________ A detailed Scope of Work is provided below. SCOPE OF WORK FOR CONFERENCE ROOMS AND A/V EQUIPMENT Line item 0001: One (1) conference room to comfortably accommodate fifteen (15) participants to serve as a communications room, in a classroom seating with chairs. High speed and/or wireless internet connection in this room. 22 - 23 February 2012: 24 hour availability required. One (1) conference room to comfortably accommodate fifteen (15) participants to serve as a Command and Control room, this room will be the central meeting point to address all conference issues for Senior Leadership. Classroom seating with chairs and writing surface for each participant. High speed and/or wireless internet connection in this room. 22 - 23 February 2012: 0700 to 1800 Six (6) conference rooms to comfortably accommodate ninety (90) participants each: Classroom seating with chairs and writing surface for 40 participants and classroom seating for 50 participants for each conference room. The following is required for each conference room: One (1) projector screen (8'x 8') for each conference room to ensure all participants can clearly see the presentation. One (1) sound system w/two (2) wireless microphones and provide sufficient projection power appropriate to ensure all participants can clearly hear the presentation One (1) podium One (1) proxima/projector (must be able to support input from laptop computer and DVD player and provide sufficient projection power appropriate to the size of the room) One (1) Laptop computer with Microsoft Office 2007. Two (2) seven foot tables for each conference room for materials and A/V support. High speed and/or wireless internet connection in conference rooms a must. These rooms require availability from 7:00 am to 6:00 pm. One (1) conference room to comfortably accommodate six hundred (600) participants: Conference room shall be in an Auditorium style seating with chairs for each participant. Two (2) seven foot tables to serve as registration tables with 4 chairs/wastebasket Two (2) projector screens of 7.5'x10' to ensure all participants can clearly see the presentation One (1) sound system w/two (2) wireless microphones and provide sufficient projection power appropriate to ensure all participants can clearly hear the presentation; One (1) podium One (1) proxima/projector (must be able to support input from laptop computer and DVD player and provide sufficient projection power appropriate to the size of the room) One (1) Laptop computer with Microsoft Office 2007 Two (2) seven foot tables; 1 for materials and 1 for A/V support. High speed and/or wireless internet connection in meeting room a must. This room requires availability from 7:00 am to 6:00 pm. Contractor shall provide all appropriate extension cords/cables for all Audio/Visual equipment in the meeting rooms, and provide a point of contact person for the conference audio/visual technical support. Contractor shall provide a live technical test No Later Than 4:00 pm on February 21, 2012. Technical Support: Contractor shall provide a highly and broadly experienced professional with the technical expertise to ensure that there is no more than a five (5) minute downtime for technical failure for the entire conference. Contractor shall provide computer graphics imaging services to ensure speaker's presentations are displayed correctly in support of the conference. Contractor shall provide onsite technical support for all conference rooms throughout the conference in order to ensure all audio visual equipment are functioning properly. Contractor shall provide delivery, installation, set-up and configuration of all requested equipment and software at specific locations as specified in this Performance Work Statement. (iv)The following provisions apply to this acquisition: FAR 52.203-5, Covenant Against Contingent Fees (v)FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (vi)FAR 52.203-7, Anti-Kickback Procedures (vii)FAR 52.203-13, Contractor Code of Business Ethics and Conduct (viii)FAR 52.212-2, Evaluation - Commercial Items. The Government will evaluate offers in response to this request and award a purchase order/contract to the responsible offeror whose offer conforming to this request, will be most advantageous to the Government price and contractors ability to provide services as requested in accordance with the Performance Work Statement. (a)BASIS FOR CONTRACT AWARD 1. As Authorized under FAR Subpart 13, Simplified Acquisition Procedures, will be used to evaluate offer and award this requirement. The Government will evaluate each offeror's submission to ensure that it reflects a sound understanding of this requirement. The Government will award the contract to a contractor whose proposal represents the Lowest Price proposal after evaluation and in accordance with the solicitation. Only those proposals determined to be Technically Acceptable will be eligible for award. Offerors whose proposals are determined "Unacceptable" will not be further evaluated. For a proposal to be determined "Technically Acceptable" and receive consideration for award based upon low price submitted, the proposal must receive a rating of "Acceptable" for the technical acceptability factor/elements and past performance factor. The government intends to award a contract without discussions and reserves the right to conduct clarifications and/or hold discussion if the Contracting Officer later determines them to be necessary. 2. The Government will evaluate proposed prices for reasonableness using price analysis techniques. 3. Unbalanced prices may be grounds for eliminating a proposal from competition on the basis that the offeror has demonstrated a lack of understanding of the requirement. (b) Evaluation Criteria 1. Evaluation Criteria Factors and Elements. The proposals will be evaluated under three evaluation factors: Relevant Experience and Price. Factor 1: Relevant Experience Factor 2: Price Factor 1 - Relevant Experience. (1) The Responders are required to identify and submit recent and relevant experience information. Recent is defined as within the past three (3) calendar years from the release date of this Combined Synopsis/Solicitation. Relevant experience is defined as work performed that is similar in size, scope, and complexity to that required by the PWS. (2) Responders will provide a detailed description of identical or similar relevant experience in the performance of services as specified in the PWS from the last three years that will enable the Responder to successfully execute the proposed approach and satisfy the requirements of the Task Order. In addition to a detailed description of the services provided, the Responders must also provide the information shown below for each relevant experience provided. oName and Address of Organization oPoint of Contact and Phone Number oContracting Officer's Representative and Phone Number oContract/Task Order Number oDate of Award and Amount of Contract/Task Order (3) Discuss the relevance of the experience in terms of nature, size, complexity of the Task Order, the value of the contract/task order awarded, type of contract/task order, and duration as compared to this requirement within the last three years. (4) Relevant Experience should be discussed for all teaming partners and/or subcontractors proposed to support this requirement. Assigning Ratings. The Relevant Experience Factor will be assigned "Acceptable" or Unacceptable" rating as follows: RatingDescription AcceptableBased on offeror's Relevant Experience record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown. (See below). UnacceptableBased on offeror's Relevant Experience record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. In the case of an offeror without a record of relevant experience or for whom information on relevant experience is not available or so sparse that no meaningful relevant experience rating can be reasonably assigned, the offeror will not be considered. Factor 2 - Price. Price will not be assigned an adjectival rating. Price will be evaluated to determine if the offerors proposed price is fair, reasonable, and balanced utilizing price analysis techniques in accordance with the guidelines in FAR 13.106-2(b). The Government will award only one contract to the offeror whose acceptable proposal represents the lowest price to the Government. FAR 52.212-3, Offeror Representations and Certifications - Commercial Items. The contractor shall be registered in the Online Representations and Certifications Application - ORCA - at http://orca.bpn.gov/. DFAR 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country, DFAR 252.225-7000 Buy American-Act Balance of Payments Program Certificate. The following clauses apply to this acquisition: FAR 52.204-7 Central Contractor Registration FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items. (ix)FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, Incorporated by Full Text (website provided http://farsite.hill.af.mil): Applicable clauses under FAR 52.212-5: 52.219-14 Limitations on Subcontracting, 52.222-3 Convict Labor, 52.222-19 Child Labor - Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.222-36 Affirmative Action for Workers with Disabilities, 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.222-50 Combating Trafficking in Persons, 52.225-13 Restrictions on Certain Foreign Purchases, 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration. Any resulting contract will be paid using the Wide Area Work Flow (WAWF) system at https://wawf.eb.mil/. (x)FAR 52.232-1, Payments (xi)FAR 52.233-2, Service of Protest (xii)FAR 52.233-3, Protest after Award (xiii)FAR 52.233-4, applicable Law for Breach of Contract Claim (xiv)FAR 52.244-6, Subcontracts for Commercial Items (xv)FAR 52.252-2 Clauses Incorporated by Full Text (website provided http://farsite.hill.af.mil). Applicable DFARS clauses: DFARS 252.204-7004 Central Contractor Registration Alternate A, DFARS 252.211-7003 Item Identification Valuation, DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, the following DFARS clause is considered checked and is applicable to this acquisition: DFARS 252.232-7003 Electronic Submissions of Payment Requests. Additionally the following clauses are added to this combined synopsis/solicitation and considered applicable to this acquisition: DFARS 252.225-7001 Buy American Act and Balance of Payments Program, DFAR 252.232-7003 Electronic Submission of Payment Requests, DFARS 252.232-7010 Levies on Contract Payments. 5152.209-4000 DoD Level Antiterrorism (AT) Standards, (a) Pursuant to Department of Defense Instruction Number 2000.16, "DoD Antiterrorism (AT) Standards," dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://atlevel1.dtic.mil/at/. The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system. (b) In the event that the automated system at https://atlevel1.dtic.mil/at/ is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract. (c) Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections. 5152.233-4000, AMC-Level Protest Program (Nov 2008), If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 Packages sent by FedEx or UPS should be addressed to: Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp. If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures. (xvi)Submission of quotes shall be forwarded by Monday, November 21, 2011, 10:00 AM Est. (xvii)Submit signed and dated quotes to Donnell Leathers via email to: anthony.d.leathers.civ@mail.mil on or before the exact time specified in this solicitation.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/notices/65cd6e8b5e1343e32f2a0427034f8906)
Place of Performance: Address: MICC Center - Fort Bragg Directorate of Contracting, ATTN: SFCA-SR-BR, Building 1-1333, Armistead & Macomb Streets Fort Bragg NC; Zip Code: 28310-5000
Record: SN02620632-W 20111111/111109234528-65cd6e8b5e1343e32f2a0427034f8906 (fbodaily.com)
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X -- This is a Request for Quote (RFQ) for conference rooms and A/V equipment for the 95th Civil Affairs Conference in the Pinehurst/Southern Pines area of North Carolina.