SOURCES SOUGHT
74 -- IMAGING EQUIPMENT PURCHASE AND MAINTENANCE SUPPORT SERVICES
- Notice Date
- 11/29/2011
- Notice Type
- Sources Sought
- NAICS
- 423420
— Office Equipment Merchant Wholesalers
- Contracting Office
- United States Senate, Office of the Sergeant at Arms, Finance Division, United States Senate, Washington, District of Columbia, 20510-7207, United States
- ZIP Code
- 20510-7207
- Solicitation Number
- 2012-S-025
- Archive Date
- 12/31/2011
- Point of Contact
- Nicole A. Barnes,
- E-Mail Address
-
acquisitions2011@saa.senate.gov
(acquisitions2011@saa.senate.gov)
- Small Business Set-Aside
- N/A
- Description
- DESC: MARKET SURVEY AND BIDDERS LIST DEVELOPMENT - SOURCES SOUGHT REQUEST FOR IMAGING EQUIPMENT PURCHASE AND MAINTENANCE SUPPORT SERVICES. The purpose of this sources sought synopsis is to gain information about services and qualified industry sources that can provide for the purchase and maintenance of photocopier and facsimile equipment located in the Washington, D.C., and Senate State offices located throughout the U.S., including Alaska and Hawaii. All requirements listed below are mandatory unless otherwise noted. This Sources Sought Notice (Notice) is not a request for proposal and in no way obligates the Senate to award a contract. This sources sought synopsis contains the currently available information. This information is subject to change at any time. DESC: MARKET SURVEY AND BIDDERS LIST DEVELOPMENT - SOURCES SOUGHT REQUEST FOR IMAGING EQUIPMENT PURCHASE AND MAINTENANCE SUPPORT SERVICES. The purpose of this sources sought synopsis is to gain information about services and qualified industry sources that can provide for the purchase and maintenance of photocopier and facsimile equipment located in the Washington, D.C., and Senate State offices located throughout the U.S., including Alaska and Hawaii. All requirements listed below are mandatory unless otherwise noted. This Sources Sought Notice (Notice) is not a request for proposal and in no way obligates the Senate to award a contract. This sources sought synopsis contains the currently available information. This information is subject to change at any time. The United States Senate, Office of the Sergeant at Arms (SAA), intends to procure equipment and maintenance support of photocopier and facsimile equipment for use in Senate offices located in Washington, D.C. and state offices located throughout the U.S., including Alaska and Hawaii. The SAA seeks to identify multiple sources to provide imaging equipment that will be available for purchase by Senate offices through the Senate's online catalog, as well as maintenance and support of purchased equipment. Six types of copiers are sought: One (1) per class in both black and white, and color versions. Class categories include: Low (Class I), Mid (Class II) and Large (Class III) volume models. One standard type of fax machine is sought. The SAA has indentified its minimum requirements for the purchase and maintenance of imaging equipment. REQUIREMENTS: Requirements are stated in terms of minimum capabilities and characteristics required by the Senate. 1. The following minimal requirements for photocopier equipment shall be met: a) The Class I copier is a low volume copier that includes scanning, automatic document feeder, networked printing and optional fax capability as standard features. Print capability on a Class I ranges from 25 to 30 copies per minute. These copiers have at least two paper trays and can hold between 800 and 1600 sheets of paper. Monthly usage is approximately less than 5000 copies per month. b) The Class II copier is a mid volume copier that includes scanning, automatic document feeder, sorting, stapling, networked printing and optional fax capability as standard features. Print capability on a Class II ranges from 33 to 45 copies per minute with automatic duplexing. These copiers have at least two paper trays and can hold between 2000 and 3100 sheets of paper. A standard finisher with stapling is included in the bundle. One or two optional finishers may be available for an additional cost. Monthly usage is approximately less than 15,000 copies per month. c) The Class III copier is a high volume copier that includes scanning, automatic document feeder, sorting, multi-position staple finishing, networked printing and optional fax capability as standard features. Print capability on a Class III ranges from 50 to 65 copies per minute. These copiers have at least four paper trays and can hold between 2150 and 4300 sheets of paper. Monthly usage is approximately less than 30,000 copies per month. d) Photocopier equipment shall be available for purchase in both black and white and color models for each class. e) All models shall either include hard disk drive overwrite systems that conform to NSA specifications or no hard disk drive at all. f) The warranty period for equipment shall be no less than ninety (90) days after installation. 2. The following minimal requirements for facsimile equipment shall be met: a) Fax - The standard configuration includes memory of at least 8 MB, transmission speed of 3 seconds or less per page, between 30-150 auto one touch numbers, and paper cassettes holding between 250 -1000 sheets of paper. b) The warranty period for equipment shall be no less than ninety (90) days after installation. 3. The following minimal requirements for maintenance shall be met: a) During Senate business hours (8:30 - 5:30 ET), the Contractor's technician shall be on site to respond to DC service calls within 3 hours. b) During Senate business hours (8:30 - 5:30 local time), the Contractor's technician shall be on site to respond to state office service calls within 24 hours for calls arising from any of the approximately 450 state offices located throughout the U.S., including Alaska and Hawaii. c) The Contractor shall provide a toll free telephone number to receive service requests. 4. The following minimal requirements for invoicing shall be met: a) The Contractor shall invoice for equipment within 30 days after equipment has been installed. b) The SAA will not accept partial shipments or partial invoices. c) The Contractor will be required to quote an all inclusive price for equipment to include shipping, installation, and training in both DC and state office locations. d) Maintenance invoices shall be submitted no more frequently than quarterly. INSTRUCTIONS: To respond to this Notice, the Contractor must provide the following information: 1) General Information about your firm: Company Name, Address, Point of Contact with Telephone and FAX numbers and E-mail address, GSA Schedule Number (if applicable), DUNS Number, Tax ID Number; 2) Description of photocopier equipment, facsimile equipment, and maintenance services which meet the requirements as specified items listed above. 3) At least three (3) past performance references in the last three (3) years that include complete and current information (customer name, project name/contract number, address, point of contact with current phone number and email) for work performed similar in scale to this project. NOTE: Responses which do not address all requirements will not be considered. The information contained in this Notice will be the only information provided by the SAA during the information gathering process. All qualified sources should respond to this Notice by submitting information in accordance with the instructions provided. Contractors responding to this Notice and deemed qualified by the SAA may be requested to submit a proposal in response to a solicitation. Only vendors deemed qualified will be permitted to submit proposals. If suitable responses are received from qualified sources, the SAA anticipates release of a solicitation during the first quarter of 2012. Responses to this Notice are due to the POC no later than Friday, December 16, 2011 at Noon EDT, and shall be submitted electronically via email only to the attention of Nicole A. Barnes at Acquisitions2011@saa.senate.gov. The subject line of the email message shall be: SSN 2012-S-025, COPIER-FACSIMILE EQUIPMENT AND MAINTENANCE SERVICES. No other method of transmittal will be accepted. The response shall not exceed fifteen (15) pages. Unnecessarily elaborate submissions are discouraged. Pages over the page limitation may be discarded. Access by the SAA to information in any files attached to the response is the responsibility of the submitting party. Neither the SAA nor the Senate is responsible for any failure to access vendor information. THIS IS NOT A REQUEST FOR PROPOSAL. THIS NOTICE CONSTITUTES THE ENTIRE SOURCES SOUGHT NOTICE AND IS THE ONLY INFORMATION PROVIDED BY THE SAA OR SENATE. ANY QUESTIONS OR REQUESTS FOR ADDITIONAL INFORMATION WILL NOT BE HONORED.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/Senate/SAA/SAAFD/2012-S-025/listing.html)
- Place of Performance
- Address: Washington DC, United States
- Record
- SN02629934-W 20111201/111129234152-1fe76d834f55162744bfefa2d74898f5 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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