DOCUMENT
S -- "Regulated Medical Waste" - Attachment
- Notice Date
- 12/5/2011
- Notice Type
- Attachment
- NAICS
- 562119
— Other Waste Collection
- Contracting Office
- Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);940 Belmont Street;Brockton MA 02301
- ZIP Code
- 02301
- Solicitation Number
- VA24112I0168
- Response Due
- 12/8/2011
- Archive Date
- 2/6/2012
- Point of Contact
- Clark Crandall
- Small Business Set-Aside
- N/A
- Description
- Sources Sought This is a sources sought notice for planning purposes only. No proposals are being requested or accepted with this survey. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS SURVEY. The type of solicitation and possible set asides issued will depend upon the responses to this Survey. The Department of Veterans Affairs, Bedford VA Medical Center, is seeking sources for an upcoming procurement for Regulated Medical Waste. The details of the project and anticipated tasks and deliverables are outlined in the subsequent Statement of Work. The Department of Veterans Affairs, Bedford VA Medical Center is interested in determining if there are vendors capable of meeting the agency's requirements in terms of time, resources, and past experience. Interested sources should respond via email to clark.crandall@va.gov to indicate their interest in this procurement. This is not a solicitation, and no contract shall be awarded as a result of any responses received as a result of this notice. The Department of Veterans Affairs, Bedford VA Medical Center will determine the type of solicitation issued as a result of information gained from this sources sought notice. "SCOPE OF WORK - MEDICAL/INFECTIOUS WASTE a. Contractor is to supply all bags, tags, waste carts and associated materials for packaging, transport and incineration of all regulated medical wastes to include; " Pathological waste, " Trace chemotherapy waste, " Research waste, " Other potentially infectious material, and " General waste items that contain patient information. The items must meet all federal, state, OSHA and DOT standards for collection, storage and transport of medical waste. Bins must be in good repair at all times. Bins must be labeled as Medical Waste. b. Contractor is responsible for providing a detailed manifest of all medical waste transported from the VA Bedford Medical Center, and associated Community Based Outpatient Clinics (CBOCs) to include the date, location and proof of destruction. All medical waste collected from the VABMC will be recorded on site and a copy of the manifest stating the date collected, volume of medical waste per Bin and the number of Bins must be left with the Contracting Officer Technical Representative (COTR) or his designee on the day of collection. The contractor is required to provide a signed and legible manifest attesting to the destruction of the medical waste to the Chief, Environmental Management Service or designee within 30 days of the destruction of the medical waste. c. Waste pick-up will be provided bi-weekly from the VA and CBOC's designed wastes holding area, once monthly from the Lynn, Fitchburg, Haverhill and Gloucester CBOCs... The days for pick-up will be Thursdays between 9 a.m. and 2:30 p.m. d. Contractor is to provide a documented back-up plan in the event circumstances disrupt his ability to provide pick-up services. Service will be provided within 24 hours of a failure to meet scheduled pick-up times. e. Pricing - All services are to be based on a price per year that includes all bags, tags, waste carts, transportation, and disposal, manifesting and tracking of the medical waste. f. The estimated annual poundage of medical waste produced by the medical center is between 10,000 and 12,000 pounds. This is subject to unexpected change (+/- 10-15%) due to changes in the medical center's scope of work. 2. The Community Based Outpatient Clinics are located at: Fitchburg, MA - 275 Nichols Road MA 01420 "Gloucester MA - 298 Washington St Gloucester MA 01930 "Haverhill MA - 108 Merrimack St Haverhill 01830 "Lynn MA - 225 Boston St. Lynn MA 01904 3. SUPERVISION BY CONTRACTOR The contractor shall appoint a project manager who will have responsibility for performance of medical waste removal services. The project manager or designee shall be competent to supervise all aspects of medical waste removal services and shall be available on-site within four (4) hours after notification when problems arise with contractor's work or in the event that emergencies arise at this facility, which pertains to the contractor's responsibilities or duties. The project manager shall, in the absence of the contractor act for the contractor as contractor's representative. 4. PERSONNEL QUALIFICATION AND REQUIREMENTS a. Uniforms and Employee Identification: all of the contractor's personnel assigned to the performance of this contract are to wear a uniform that is clearly distinguishable from all VA uniforms. They are also to wear a name badge to clearly identify the company name and the employee name. b. Exposure to Hazardous Working Conditions: Contractor's personnel may be required to perform work under potentially hazardous conditions. Contractor's personnel shall be informed of potentially hazardous situations by contractor trained by contractor in techniques required to recognize and deal with potentially hazardous situations in a manner which will minimize personal risk, and required to adhere to standard techniques for personal protection. c. Other Requirements: All contract personnel to be instructed that smoking is prohibited in the buildings and is only allowed in designated outside smoking areas that are identified by signage. d. Contractor must ensure their personnel working this contract possess basic proficiency in spoken and written English. e. All conduct of contract personnel should be respectable and sensitive to patients, visitors and VA personnel. 5. QUALITY CONTROL/QUALITY ASSURANCE a. Quality Control: the contractor shall have a Quality Control Program to ensure the requirements of this contract are provided as specified. The program shall include, but will not be limited to, the following: 1) an inspection system covering the services listed in the Scope of Work. It must specify areas of work to be inspected on a scheduled basis. 2) A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. 3) A record of all inspections conducted by the contractor and corrective action taken. These documents shall be made available to the Government during the term of the contract. b. Quality Assurance: The Government will monitor the contractor's performance monthly using a Quality Assurance Work Performance Form shown in Exhibit 1. A copy of the Monthly Evaluations will be provided to the VA Contracting Officer. The contractor can request copies through the Contracting Officer. The Maintenance and Operations foreman will maintain a master file of all evaluations within this office. c. Reporting Repairs: The contractor is to report all repairs or maintenance required by VA associated with work performed and VA responsibilities. d. Federal and State Regulatory Requirements: When hauling both non-infectious waste and infectious/contaminated medical waste from VA property to the appropriate collection site of the waste hauler, the contractor is to comply with all related federal and state waste handling requirements. 6. SAFETY AND FIRE PREVENTION a. Contractor shall provide all safety equipment for their employees in the performance of this contract while on government property and shall abide by safe working standards. b. In the performance of this contract, the contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the building. c. The contractor shall immediately correct any fire and safety deficiencies caused by his/her employee. If the contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the contractor in default of the contract. d. The contractor shall comply with applicable federal, state and local safety and fire regulations and codes that are in effect at the beginning of the contract period. The contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract. e. The contractor is to provide copies of all Material Safety Data Sheets (MSDS) forms to the Facility Management Service for all chemical products used by the contractor. EPA must approve of all chemicals used. f. While at the Bedford VA Medical Center and CBOC's all contractors, their supervisors and their employees shall comply with the Hospital and Safety Regulations and with the Occupational Safety and Health Act of 1970. The following is a list of the most common violations of Hospital and Safety Regulations and OSHA Standards, which will be most closely monitored and enforced as part of this contract. 1) Occupation Injuries: All injuries sustained by workmen while on the VA Medical Center property must be reported to the Safety Manager. 2) Safety inspections: The Medical Center Safety Manager and Project Inspectors will conduct periodic inspections of work areas for compliance with hospital regulations and OSHA standards. Failure to comply with the hospital regulations and/or OSHA standards may result in immediate work stoppage. Injuries to patients, employees and visitors resulting from unsafe conditions or negligent acts created by workers may result in legal action on the part of the injured. 3) Enforcement: The COTR on this project is designated as the person responsible for ensuring that the Fire and Safety Program is carried out to the completion of the work. The COTR has the authority to enforce the provisions of these specifications and other applicable fire protection standards. 7. DAMAGE AND EQUIPMENT LOSS a. All tasks accomplished by contractor personnel will be performed to avoid any damage or disfigurement of government-owned furnishings, fixtures, equipment and architectural or building structures. The contractor will report any damage or disfigurement to these items when caused by the contractor's personnel. This report will be given to the COTR and a copy given to the quality assurance evaluator. All damage to facilities and fixtures caused by the contractor during the performance of their required duties according to this contract will be reported to the quality assurance evaluator. The Government is not held responsible for contractor's equipment or belongings that are lost, stolen or damaged during the course of performing their required duties as stated in this contract. b. The contractor will perform repairs or replace government-owned equipment, fixtures, furnishings, grounds and architectural or building structures to their previously existing condition and, at their own expense, when the quality assurance evaluation determines damage to be caused by the contractor. 8. INTERFERENCE TO NORMAL FUNCTION Contractor's personnel are required to interrupt their work as stated in the contract, at any time to avoid interference with patient care procedures and the normal functioning of the facility, including utility services, fire protection services and passage of facility patents, personnel, equipment and carts. 9. CLEAN UP The contractor will remove all residual dirt and soil or other substances that may be left over or caused by the contractor's work. 10. CONTRACT DURATION this contract will be awarded for one (1) base year and four (4) option years. It is the sole prerogative of the VA to exercise the options. Receiving the initial award does not guarantee that the VA will exercise the options. Posted Date: Contracting Office Address: Boston Healthcare Network Point of Contact(s): Clark C. Crandall, Contracting Officer Brockton, VA Hospital 940 Belmont Street Brockton Ma, 02301 774-826-3424 COTR- John W. Howarth VA Hospital Bedford MA Station 518 200 Springs Road- Mail Rt. 137 Bedford, MA 01730 781-687-3098 DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BoVAMC/VAMCCO80220/VA24112I0168/listing.html)
- Document(s)
- Attachment
- File Name: VA241-12-I-0168 VA241-12-I-0168_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=278796&FileName=VA241-12-I-0168-001.docx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=278796&FileName=VA241-12-I-0168-001.docx
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- File Name: VA241-12-I-0168 VA241-12-I-0168_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=278796&FileName=VA241-12-I-0168-001.docx)
- Record
- SN02633614-W 20111207/111205234436-a6c43d6f4d0c33a2554dd406e0c7c3b8 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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