MODIFICATION
20 -- CHILL & FREEZER BOX CONVERSION
- Notice Date
- 12/7/2011
- Notice Type
- Modification/Amendment
- NAICS
- 333415
— Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Contracting Office
- Department of the Navy, Military Sealift Command, MSFSC Norfolk, Building SP-64, 471 East C Street, Norfolk, Virginia, 23511, United States
- ZIP Code
- 23511
- Solicitation Number
- N40442-12-T-7085
- Archive Date
- 12/29/2011
- Point of Contact
- Comatrice D. Martin, Phone: 7574435920
- E-Mail Address
-
comatrice.martin1@navy.mil
(comatrice.martin1@navy.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is N40442-11-T-7085, and it is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53, effective 5 JULY 2011. NAICS code 333415 applies. This is a small business set-aside. Military Sealift Fleet Support Command (MSFSC), Norfolk, VA intends to award a firm fixed price purchase order for USNS MERCY for the following services: The requested period of performance for the below service is 03 JAN - 12 FEB 2011. 1.0 ABSTRACT 1.1 This item describes the requirements for the contractor to convert the existing Chill Room (01-33-2) into a Freeze Room and the existing Freeze Room (01-38-2) into a Chill Room. 2.0 REFERENCES: 2.1 Russell Ultra Temp Installation and Operation Manual 3.0 ITEM LOCATION/DESCRIPTION 3.1 Location/Quantity 3.1.1 Refrigeration Machinery Room (01-37-2) 3.1.2 Chill Room (01-33-2) 3.1.3 Freeze Room (01-38-2) 3.2 Item Description/Manufacturer's Data 3.2.1 Bill of Materials PC Qty Description Manufacturer Part No. Notes 1 2 Evaporator (Freeze) w/ Electric Defrost Russell UEU2-236-460 2 2 Thermal Expansion Valve Alco XB-1019SC-1B Cage of X22440B4B 3 1 Evaporator Pressure Regulator Sporlan (S)ORIT-15 4 1 Freezer Door & Frame w/ Heater Commercial - SS Mat'l; HD Hinges/Latch; 120V Heater 5 100 LF 2 1/8 Copper Tube, ASTM B88, Type K Commercial - 6 Various Copper Fittings, ASME B16.22 Commercial - 3.2.2 Quantities specified in the Bill of Material List are considered estimates. The contractor shall provide the exact quantities and additional material such as fittings, weld material, pipe hangers, cabling, breakers, etc., which are not included in the Bill of Material. 4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None 5.0 NOTES: 5.1 The contractor and all subcontractors, regardless of tier must consult the General Technical Requirements (GTR) to determine applicability to this work item. In performance of this work item, the contractor and all subcontractors regardless of tier must comply with the requirements of all applicable GTR's. 5.2 The contractor and all subcontractors, regardless of tier are advised to review other work items under this contract to determine their effect on the work required under this work item. Many of the definitions relating to performance of this work item are found in Work Item 001. 6.0 QUALITY ASSURANCE REQUIREMENTS: 6.1 The contractor and subcontractors shall strictly follow the instructions given by CARRIER (OEM) for initial start ups the units but not limited to flushing the systems, changing oil and filters, installing felt filters to catch debris multiple times caused by installation and welding/soldering in the tubes. 7.0 STATEMENT OF WORK REQUIRED 7.1 Arrangements/Outfitting 7.1.1 Removals a. Remove all interference to facilitate this work. Reinstall them upon completion of this work. b. Remove and scrap existing Chill Room (01-33-2) door and frame. 7.1.2 Installations a. Install new door and frame (PC 4) in Space 01-33-2. New door and frame dimensions shall be verified prior to procuring. b. Protect all surrounding areas from damage. Repair any areas damaged during execution of this work specification. 7.2 Structural: 7.2.1 Modifications a. Modify existing Chill Room evaporator foundations for installation of new evaporators (PC 1). Foundations shall position evaporators IAW Ref 2.1. b. Modify penetrations for larger tube as required. 7.3 Mechanical/Fluids: 7.3.1 Removals a. Evacuate refrigerant from the system. Dispose of any refrigerant per EPA guidelines. b. Disconnect and remove two (2) existing evaporators and two (2) TXV from the existing Chill Room (01-33-2). c. Remove 1-5/8" compressor suction tubing. NOTE: Retain Evaporator Pressure Regulators (EPR) for reinstallation. 7.3.2 Modifications a. Modify compressor suction tubing for the existing Freeze Evaporator (1-38-2) to incorporate the new EPR (PC 3) with bypass. 7.3.3 Installations a. Install freeze evaporators (PC 1) on foundations fabricated in 7.2.1. b. Install TXV (PC 2). TXV shall be within 3' of the evaporator coil inlet. c. Install new compressor suction tubing (PC 3) incorporating the retained EPR removed in 7.3.1. EPR shall have an inline bypass installed as the EPR will be for secondary use to convert the space back into a chill space if desired. d. Upon completion of tightness testing, charge system with appropriate refrigerant charge and ready for operational testing. 7.4 Electrical 7.4.1 Installations a. Fabricate, supply, and install a new electrical panel to control the electric defrost for the new units and to provide power to the door frame heater. The installation shall consist of cabling, NEMA 4 enclosure, transformer, time clock, relays, contactors, indicator lights, and switches. b. Electric defrost shall be wired IAW Ref 2.1. c. Connect new evaporator fans to existing power supply. 7.5 Electronics: None additional. 7.6 Preparation of Drawings/Documentation 7.6.1 Prepare "As Built" Drawings that document the final as built condition. 7.7 Inspection/Test 7.7.1 Functional Test. 7.7.2 Insulation Resistance Test. 7.7.3 Enclosure Ground Test. 7.7.4 Leak Test with Nitrogen. 7.7.5 Clean and Flush. 7.7.6 Operational Test. 7.8 Painting 7.8.1 Paint all new and disturbed surfaces to match surrounding areas. 7.9 Marking 7.9.1 Install new space label plates IAW ship's labeling convention. New label plates shall be approved by MSCREP prior to fabrication and installation. 7.10 Manufacturer's Representative 7.10.1 Provide the services of a Carrier Marine manufacturer's representative to accomplish the work described in this specification. The following FAR and DFAR provisions and clauses apply to this solicitation and are incorporated by reference: 52.204-7 Central Contractor Registration; 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Alt I Offeror Representations and Certifications - Commercial Items (Offerors are advised to include a completed copy of this provision with their quote or a statement stating that it is available via the ORCA website, http://orca.bpn.gov.) 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6 Protecting the Government' Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (over 30K) 52.219-28 Post-Award Small Business Program Representation. 52.222-3 Convict Labor, 52.222-19 Child Labor - Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Disabled Veterans (over 100K) 52.222-36 Affirmative Action for Workers with Disabilities, (Over 15K) 52.222-37 Employment Reports on Special Disabled Veterans (When 52.222-35 Applies) 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases, and 52.232-33 Payment by Electronic Funds Transfer --Central Contractor Registration 52.222-41 Service Contract Act 52.215-5 Facsimile Proposals: (757) 443-5982 52.232-18 Availability of Funds (only used with an unapproved budget, not standard) 252.204-7004 Required Central Contractor Registration. Alternate A; 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Application to Defense Acquisition of Commercial Items 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.225-7000 Buy American Act--Balance of Payments Program Certificate, 252.232-7003 Electronic Submission of Payment Requests; and 252.247-7023 Transportation of Supplies by Sea Alternate III. 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause my be accessed electronically at this/these address(es): http://www.arnet.gov/far Responsible sources shall provide the following: 1. Price quote which identifies the requested item(s), unit price, and extended price 2. Total price 3. Prompt Payment Terms 4. Remittance address, Tax Identification Number, DUNS number and Cage Code 5. Responses to this solicitation are due 14 December 2011 at 0800 local time, Norfolk, VA. LATE QUOTES MAY NOT BE CONSIDERED FOR EVALUATION. Quotes may be emailed to comatrice.martin1@navy.mil or faxed via 757-443-5982 Attn: Comatrice Martin. Please reference the solicitation number on your quote. MSFSC INVOICE INSTRUCTIONS FOR SHIPPING CHARGES At the time of invoice, a shipping receipt must be provided to substantiate shipping or freight charges greater than $25.00. BASIS FOR AWARD: Award will be made to the responsible, technically acceptable quoter, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest evaluated price. SHIP & BASE ACCESS Vendors are responsible for correctly submitting forms/applications. Vendors are encouraged to monitor email using "Request a Read Receipt" function and to confirm receipt of facsimile transmissions. Due to enhanced security measures, ship and base access is required for pre-award ship visits (e.g. ship-check) and for contract performance. Specifically the following permissions are required: 1. El Paso Intelligence Center (EPIC) personnel screening requirement 2. Base/Repair Facility Access Request 3. Vehicle Access Request 4. Ship Access List (vendor-provided) All forms are available for download on the MSC contracts webpage at http://www.msc.navy.mil. Click on "Contracts" in the upper right corner. "EPIC template" is under "Reference" subheading. Click on "Online Library of Common Documents" for all other forms. EPIC: Required for access to MSC vessels. Complete EPIC form strictly adhering to format requirements and forward to (CONUS East Coast repairs) MSFSC(underscore)EPIC(underscore)EAST@navy.mil and (CONUS West Coast and HI repairs) MSC.SSUSD.EPIC@NAVY.MIL. EPIC personnel screening requests are desired seven calendar days prior to performance start date. Requests will be managed as expeditiously as circumstances permit. Vendor will be notified by MSFSC of personnel who are denied access to the vessel. Base/Repair Facility Access: Permit is required to access Navy facilities. Base/Repair Facility Access Request is desired seven days prior to ship check or performance start date. Submit forms per the document instruction and to the Port Engineer. A courtesy copy (CONUS West Coast performance locations only) to Ermanno Magliulo, Engineering Director, at ermanno.magliulo@navy.mil will be appreciated. RAPIDGate® is being implemented for access to DoD facilities in CONUS, HI, Guam and Puerto Rico. Vendor is responsible to acquire RAPIDGate® status and destination base individual access badge(s) activation prior to performance start date. Delays that may result from inadequate planning are contractor responsibility. Vendor instructions and program information is available at http://www.RAPIDGate.com or tel. 877.727.4342. RAPIDGate® access requires (in succession) (1) Individual Base Commander approval for vendor to access base, (2) Successful vendor RAPIDGate® company annual enrollment, (3) Company employee individual enrollment and possession of RAPIDGate® identification badge for single base or multiple base (enterprise) access. Vendor is responsible to confirm that each employee held annual RAPIDGate® badge is active for the specific facility and performance period in accordance with RAPIDGate® User Agreement (http://www.RAPIDGate.com). Additional access permissions may be required such as Navy Base Point Loma "Enclave Access request form". Vehicle Access: Required for vehicle access to Navy facilities. Follow supplemental instructions on Base Access forms or base-specific vehicle access forms. Ship Access List* (Vendor-Provided): On company letterhead attachment via email, the vendor is required to provide the ship master (courtesy copy the Port Engineer) with an accurate, current list of performing personnel prior to being admitted aboard the vessel. Under no circumstances will a hand-delivered list be accepted.
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