SOLICITATION NOTICE
U -- Traing Services- Bulletproof Mind: Mental Preparation for Combat - J&A
- Notice Date
- 12/19/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 611699
— All Other Miscellaneous Schools and Instruction
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commandant (CG-912), U.S. Coast Guard Headquarters, U.S. Coast Guard Headquarters (CG-912), 1900 Half Street, SW, Washington, District of Columbia, 20593-0001
- ZIP Code
- 20593-0001
- Solicitation Number
- HSCG23-12-Q-QWDBD5
- Archive Date
- 1/28/2012
- Point of Contact
- Shayani Mukherjee, Phone: 2024753235
- E-Mail Address
-
shayani.mukherjee@uscg.mil
(shayani.mukherjee@uscg.mil)
- Small Business Set-Aside
- N/A
- Description
- Jusitification and Approval for Sole Source Synopsis: This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 13 FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-48. Solicitation number HSCG323-12-Q-QWDBD5 is issued as a Request for Quotations (RFQ). The United States Coast Guard (USCG) intends to award a single award Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) with a period of performance of five (5) years to Killology Research Group, LLC on an other than full competition basis IAW FAR 6.302-1(b)(1)(ii). The North American Industry Classification System (NAICS) Code for this requirement is 611699 with a size standard of $7.0 Million. The USCG intends to acquire the following training session: The Bulletproof Mind: Mental Preparation for Combat Performance Work Statement: Bullet Proof Mind Mental Preparation for Combat for Basic Tactical Operator Course (BTOC) 1.0 GENERAL 1.1 SCOPE This effort requires the contractor to provide the following training session to USCG: The Bulletproof Mind: Mental Preparation for Combat 1.2 BACKGROUND The course teaches Basic Tactical Operator Course students about the physiological and psychological effects of violent confrontations including the effects that deadly force has upon the human body. The purpose of the course is prepares USCG to effectively maximize their personal safety during confrontational incidents by understanding body's reactions to deadly force and violence. 1.3 CONTRACTOR PERSONNEL 1.3.1 Program Manager. The Contractor shall provide a Program Manager who shall be responsible for all Contractor work performed under this contract. 1.3.1.1 The Project Manager shall be a single point of contact for the Contracting Officer and the Contracting Officer's Technical Representative (COTR). The name of the Program Manager shall be provided in the Contractor's proposal. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English 1.3.2 Qualified Personnel The Contractor shall provide qualified personnel to perform all requirements specified under this task order. All Contractor employees supporting this task order shall be citizens of the United States. 1.3.2.1 A qualified personnel will have the following qualifications: 1.3.2.1.1 Be a subject matter expert in the field of human aggression and the roots of violence and violent crime. 1.3.2.1.2 Have international recognition in the subject matter. 1.3.2.1.3 Have at least fifteen (15) years of experience in military combats. 1.3.3 Employee Identification. Contractor employees visiting Government facilities shall wear an identification badge that, at minimum, displays the Contractor name, the employee's photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. 1.3.3.1 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display the Government issued badge in plain view above the waist at all times. 1.3.3.2 Contractor employees shall obtain a permit/decal as required by the visited activity security office as necessary to enter the work sites. 1.3.4 Employee Conduct. Contractor employees shall present a professional appearance at all times and their conduct shall not reflect discredit upon the United States, the Department of Homeland Security and the United States Coast Guard. 1.3.4.1 The Contractor shall ensure that all instructors and supervisors maintain a standard of grooming and personal appearance that reflects a high degree of pride in themselves and in their employees, and in keeping with their position as a professional in a military environment. 1.3.4.1.1 Hair should be neat, clean, and present a well-groomed appearance. A sport shirt, slacks and hard soled shoes, at a minimum, are required for male instructors; female instructors shall dress appropriately. Soft soled shoes (tennis, gym, or jogging) are not appropriate. "T-shirts" are not allowed. Blue jeans or denim trousers are not allowed. 1.3.5 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from U.S. Coast Guard facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any task order awarded. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee. 1.4 SECURITY No access to classified information or IT systems will be required under this contract. 1.5 PERIOD OF PERFORMANCE This contract will consist of a period of performance for five (5) years from the date of award. 1.6 PLACE OF PERFORMANCE Contractor shall perform all work at Special Mission Training Center (SMTC), Camp Lejeune NC. 1.7 HOURS OF OPERATION The duration of the course instruction along with the specific times will be agreed upon in writing by the Program Manager and the COTR prior to the issuance of the task order. 1.8 INTELLECTUAL PROPERTY The Contractor shall use data obtained while performing duties under this contract solely for the purpose of performing his duties under this contract to the SMTC and will not discuss with, disclose, release, reproduce or otherwise provide or make available the data, or any portion thereof, to other members of the contractor's organization or outside organizations unless the Contracting Officer has given prior written approval. 1.8.1 All documentation, photography, and electronic data and information collected by the Contractor and entered into or generated in support of this contract shall be considered Government property, and shall be returned to the Government at the end of the performance period. 1.9 STATUS REPORTING REQUIRMENTS The Project Manager shall provide a course completion report. The Contractor shall submit to the COTR all student critiques as part of the course completion report (within fifteen (15) days after the end of each class convening). 1.10 PERFORMANCE REQUIREMENTS SUMMARY. This task order includes a Performance Requirements Summary (PRS). In general, the PRS sets forth the expected outcomes (objectives) of the task order, the service(s) required of the Contractor to achieve the objectives, a performance standard per outcome, and a plan for a reduction in payment in the event the Contractor does not meet the performance standard. The PRS is not an exclusive remedy and inclusion of the PRS does not preclude the Government from using any other remedy available by law or contract terms, including incentives/deductions/withholdings in payment in accordance with any clause for inspection of services. 2.0 GOVERNMENT TERMS & DEFINITIONS 2.1 COTR - Contracting Officer's Technical Representative 2.2 KO - Contracting Officer 2.3 USCG - United States Coast Guard 2.4 KS - Contract Specialist 2.5 PM- Program Manager 2.6 PRS- Performance Summary Report 3.0 GOVERNMENT FURNISHED RESOURCES The Government will furnish all facilities, equipment and services necessary to fulfill the requirements of this contract. 4.0 CONTRACTOR FURNISHED PROPERTY The Contractor shall furnish all materials, equipment and services necessary to fulfill the requirements of this contract which includes providing all relevant training materials to all USCG members in each BTOC class. 5.0 REQUIREMENTS The Contractor shall present Bullet Proof Mind Mental Preparation for Combat. Class convening dates during the period of performances will vary as agreed upon by the Program Manager and the COTR. Training dates will be agreed upon in writing by the Program Manager and the COTR. 5.1 COURSE CRITERIA The Contractor shall instruct training session through by discussions and hands on training. Upon completion of this course, the students will be: 5.1.1 Prepared for deployments to hostile threat environments 5.1.2 Effectively respond to human aggression, combat, and deadly force. 5.1.3 Knowledgeable regarding the critical elements of human psychology directly influenced by the threat, perceived threat, and application of deadly violence. 5.1.4 Knowledgeable regarding the maximization of personal safety in the event of confrontational incidents and body's reaction during instances of deadly force and violence. 5.2 COURSE CRITIQUES Contractor Instructor shall be evaluated by student critiques. Contractor shall ensure that a student critiques are completed and submitted to the COTR at the end of each training session. 6.0 REFERENCES None 7.0 DELIVERABLES Only Status Reports are to be delivered within fifteen (15) days of completing a course 8.0 PERFORMANCE REQUIRMENTS SUMMARY (PRS) The PRS below reflects the deliverables considered by the Coast Guard to be important for the successful performance of this task order. This includes the expected standards of performance. The PRS is not an exclusive remedy and inclusion of the PRS does not preclude the Government from using any other remedy available by law or contract terms, including incentives/reductions in payment in accordance with any clause for inspection of services. Number One: Objective: Course Criteria Required Service: Performance IAW with section 5.1 of the PWS. Performance Standard: 100% compliance with section with the exception of government caused interference or force majeure. Surveillance Method: If determined to be unacceptable to the COTR and cannot be resolved to the satisfaction of the Government, results will be reflected in the Contractor's past performance. Number Two: Objective: Course Critiques Required Service: Performance IAW with section 5.1 of the PWS. Performance Standard: 100% compliance with section with the exception of government caused interference or force majeure. Surveillance Method: If determined to be unacceptable to the COTR and cannot be resolved to the satisfaction of the Government, results will be reflected in the Contractor's past performance The following provisions and clauses apply to this procurement and are incorporated either by reference or in full text: FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) The contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. FAR 52.212-1 Instructions to Offerors-Commerical items (June 2008) and is supplemented as follows: Quote Submission Deadline: Vendors shall submit an electronic version of their quote in word or adobe pdf format by 12:00 PM EST on January 13, 2011 via email to Ms. Shayani Mukherjee at shayani.mukherjee@uscg.mil. Question Submission Deadline: All questions regarding this solicitation shall be submitted by 12:00 PM EST January 5, 2011 via email to Ms. Shayani Mukherjee at shayani.mukherjee@uscg.mil. Quoter shall submit each volume as a separate document file and via email only. Volume 1: Technical Approach Volume 2: Past Performance Volume 3: Price Volume 1 Contents: The Quoter shall provide the following in its Volume 1 in order to be considered complete: a document entitled "Technical/Management Approach" that contains sufficient detailed information that demonstrates the Quoter's ability to perform the requirements of the PWS. Quoters shall provide the following information to demonstrate technical capability: (a) A narrative on the quoter understands of the requirements and the quoter's technical approach to accomplish the requirements. (b) The resume(s) of all Qualified Personnel. (c) Exceptions/assumptions taken with regard to the PWS or any other aspect of the RFQ or any other information that the Quoter finds necessary or pertinent to the offer. Volume 2 Contents: Quoters shall submit three (3) relevant references listing the following information for each reference: Contract Number: Prime or Subcontractor: Dollar Amount: Date Completed: Contract Type: Item/Service Description: Period of performance: Customer POC: Name, Address, Phone Number, Fax and Email If there is no past performance information, please provide the following statement in your quote: "No Past Performance information available." Volume 3 Contents: The Quoter shall submit a firm fixed price quote based on the following information: Year 1 from date of award CLIN 0001: (3) three training sessions where the course Bullet Proof Mind/On Combat is taught to BTOC students at Special Mission Training Center (SMTC) Camp Lejeune, NC. Year 2 (1 year from Year 1) CLIN 0002: (4) four training sessions where the course Bullet Proof Mind/On Combat is taught to BTOC students at Special Mission Training Center (SMTC) Camp Lejeune, NC. Year 3 (1 year from Year 2) CLIN 0003: (4) four training sessions where the course Bullet Proof Mind/On Combat is taught to BTOC students at Special Mission Training Center (SMTC) Camp Lejeune, NC. Year 4(1 year from Year 3) CLIN 0004: (4) four training sessions where the course Bullet Proof Mind/On Combat is taught to BTOC students at Special Mission Training Center (SMTC) Camp Lejeune, NC. Year 5 (1 year from Year 4) CLIN 0005: (4) four training sessions where the course Bullet Proof Mind/On Combat is taught to BTOC students at Special Mission Training Center (SMTC) Camp Lejeune, NC. Additional terms, conditions and requirements that shall be submitted are as follows: 1) The solicitation number 2) The name address, email and telephone number of the offeror 3) A completed copy of the representations and certifications at FAR 52.212-3 4) Acknowledgement of all solicitation amendments 5) Company Tax Information Number and DUNS number FAR 52.212-2-Evaluation-Commercial Items (Commercial Items) (Jan 1999) and is supplemented as follows: Best Value will be determined by using trade-off process. The award will be made on the basis of trade-offs between price and non-price factors. Award of a single five (5) year IDIQ will be based on the following evaluation criteria: i. FACTOR 1: TECHNICAL APPROACH: The Government will evaluate the Quoter's Technical Approach to determine their capability to perform all the requirements outlined in the PWS which includes, the qualifications of all qualified personnel who will teach the course IAW the PWS.. ii. FACTOR 2: RELEVANT PAST PERFORMANCE: The Government reserves the right to utilize past performance information other than the information submitted with the quotes received in conducting the evaluation. A quoter without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance, but will receive a neutral rating. The Government may consider past performance information regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement when such information is considered relevant. iii. FACTOR 3: PRICE: The Government will evaluate the total proposed price to determine price reasonableness. The total proposed price is calculated by the subtotal of all the item number values. Technical and relevant past performance, when combined, are more important than price. (End of Provision) FAR 52.212-3 Offeror Representations and Certifications- Commercial items (June 2008) FAR 52.212-4 Contract Terms and Conditions- Commercial items (June 2010) FAR 52.121-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (April 2011). Clause 52.212-5 further incorporates the following: FAR 52.204-10 (July 2010), FAR 52.209-10 (Dec 2010), FAR 52.222-3 (June 2003), FAR 52.222-19 (July 2010), FAR 52.22-21 (Feb 1999), FAR 52.222-26 (March 2007), 52.222-36 (Oct 2010), FAR 52.223-18 (Aug 2011), FAR 52.222-41 (Nov 2007), FAR 52.222-42 (May 1989) FAR 52.216-19 Order Limitations (Oct 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 training session, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor -- (1) Any order for a single item in excess of 20 training sessions (2) Any order for a combination of items in excess of 20 training sessions (3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 14 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of Clause) FAR 52.216-22 Indefinite Quantity (Oct 1995) (a) This is an indefinite-quantity contract for the supplies or services specified and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after _TBD based on the date of contract award_. (End of Clause) FAR 52.224-1 Privacy Act Notification (April 1984) FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (August 2011) FAR 52.225-25 -- Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran-Representation and Certification (Nov 2011) FAR 52.233-4-- Applicable Law for Breach of Contract Claim (Oct 2004) FAR 52.217-9- Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of the contract by written notice to the Contractor within 7 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include the option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years from the date of award. (End of Clause) HSAR 3052.242-72 - CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (DEC 2003) (a) The Contracting Officer may designate Government personnel to act as the Contracting Officer's Technical Representative (COTR) to perform functions under the contract such as review or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the contractor the notice to proceed. The designation letter will set forth the authorities and limitations of the COTR under the contract. (b) The Contracting Officer cannot authorize the COTR or any other representative to sign documents, such as contracts, contract modifications, etc., that require the signature of the Contracting Officer. Invoicing and Payment Information for Contractors All contractors must be registered in the Central Contractor Registration (CCR): https://www.bpn.gov/ccr/default.aspx. The Data Universal Numbering System (DUNS) number is the primary identifier in Central Contractor Registration (CCR). Contractors are located and identified in CCR by their DUNS number. Therefore, to facilitate payment, it is in the contractor's best interest to ensure that the DUNS number is recorded on every invoice submitted to the US Coast Guard. Request for Payment (a) A request for payment is proper if it includes the items required by the clause at FAR 52.232-25, Prompt Payment [(a)(3)(i) through (a)(3)(ix)] and those items are accurate. If a request for payment does not include all the items required by the clause at FAR 52.232-25, Prompt Payment, or any information is inaccurate, then the request is not proper and shall be returned to the contractor with a statement of the reason(s) it is not proper. (b) Each invoice shall be e-mailed to the designated billing office at the following address: CG-9121-Invoices@uscg.mil The Invoice Number, Contract Number, and Task Order Number (If applicable), Contracting Officer and Contract Specialist shall be identified in the email Subject Line. (c) Each invoice shall also be e-mailed to Contract Specialist Shayani Mukherjee at the following email address: shayani.mukherjee@uscg.mil COTR: TBD The contractor shall submit SF 1034, Public Voucher for Purchases and Services Other Than Personal, and SF 1035, Public Voucher for Purchases and Services Other Than Personal (Continuation Sheet), or another form such as a company invoice to request payments under this contract. The forms or invoice must be completed as required by this clause. (d) The SF 1034 shall be completed in accordance with the following instructions 1. U.S. DEPARTMENT, BUREAU OR ESTABLISHMENT, AND LOCATION Name and address of the contracting office which issued the contract. 2. DATE VOUCHER PREPARED Date voucher submitted to the designated billing office cited in the contract 3. CONTRACT NO. AND DATE Contract No. and, when applicable, the Order No. and date as shown on the award document. 4. REQUISITION NO. AND DATE Leave blank or fill-in in accordance with the instructions in the contract. 5. VOUCHER NO. Start with "1" and number consecutively. A separate series of consecutive numbers must be used beginning with "1" for each contract number or order number (when applicable). Note: Insert the word "FINAL" if this is the last voucher. 6. SCHEDULE NO.; PAID BY;DATE INVOICE RECEIVED DISCOUNT TERMS; PAYEE'S ACCOUNT NO.; SHIPPED FROM TO WEIGHT; GOVERNMENT B/L Leave all these blocks blank 7. PAYEE'S NAME AND ADDRESS Name and address of contractor as it appears on the contract. If the contract is assigned to a bank, also show "CONTRACT ASSIGNED" below the name and address of the contractor 8. NUMBER AND DATE OF ORDER Leave blank. (See #3 above.) 9. DATE OF DELIVERY OR SERVICE The period for which the incurred costs are being claimed (e.g., month and year; beginning and ending date of services, etc.). 10. ARTICLES OR SERVICES Insert the following: "For detail, see the total amount of the claim transferred from the attached SF 1035, page X of X." One space below this line, insert the following: "COST REIMBURSABLE-PROVISIONAL PAYMENT." 11. QUANTITY; UNIT PRICE (COST; PER) Leave blank 12. AMOUNT Insert the total amount claimed from the last page of the SF 1035. 13. Payee must NOT use the space below. Do NOT write or type below this line. (f) The SF 1035 (Continuation Sheet) shall be completed in accordance with the instructions below. Use the same basic instructions for the SF 1035 as used for the SF 1034. Ensure that the contract and, if applicable, order number, are shown on each continuation sheet. Use as many sheets as necessary to show the information required by the contract, contracting officer, or cognizant audit agency; however, if more than one sheet of SF 1035 is used, each sheet shall be in numerical sequence. (g) The following items are generally entered below the line with Number and Date of Order; Date of Delivery or Service; Articles or Services; Quantity; Unit Price; and Amount (but do not necessarily tie to these captions). (1) Show, as applicable, the target or estimated costs, target or fixed-fee, and total contract value, as adjusted by any modifications to the contract or order. The FAR permits the contracting officer to withhold a percentage of fixed fee until a reserve is set aside in an amount that is considered necessary to protect the Government's interest. (2) Show the following items and supporting data as applicable to the contract or order: (a) Time-and-Materials, Labor-Hour. 1. Labor. List each contract line item number and Corresponding labor category description and hourly rate, labor hours performed, and extended total labor dollars (hourly rate multiplied by labor hours performed) 2. Materials and Subcontracts (a) List each direct material item, quantity purchased, item cost, and extended total cost (quantity purchased multiplied by item cost). Cite any material handling costs allocated to direct materials. (b) List each authorized subcontract by subcontractor name. List each item or service, quantity purchased, item or service cost, and extended total cost (quantity purchased multiplied by item or service cost). 3. Travel. List the name and title of traveler, place of travel, and travel dates. If the travel claim is based on the actual costs expended, show the amount for the mode of travel (i.e., airline, private auto, taxi, etc.), lodging, meals, and other incidental expenses separately, on a daily basis. These actual costs must be supported with receipts to substantiate the costs paid. Cite any applicable indirect costs allocated to travel. 4. Total of 1. through 3. Enter this amount on the SF 1034. 5. Cumulative value of all previous requests for payment paid to date. (b) Cost Reimbursement. 1. Direct Labor. List each labor category, rate per labor hour, hours worked, and extended total labor dollars per labor category. 2. Premium Pay/Overtime. List each labor category, rate per labor hour, hours worked, and the extended total labor dollars per labor category. Note: Advance written authorization must be received from the contracting officer to work overtime or to pay premium rates; therefore, identify the contracting officer's written authorization to the contractor. 3. Fringe Benefits. If fringe benefits are included in the overhead pool, no entry is required. If the contract allows for a separate fringe benefit pool, cite the formula (rate and base) in effect during the time the costs were incurred. If the contract allows for billing fringe benefits as a direct expense, show the actual fringe benefit costs. 4. Materials, Supplies, Equipment. Show those items normally treated as direct costs. Expendable items need not be itemized and may be grouped into major classifications such as office supplies. However, items valued at $5,000 or more must be itemized. See (FAR) 48 CFR Part 45, Government Property, for reporting of property. 5. Travel. List the name and title of traveler, place of travel, and travel dates. If the travel claim is based on the actual costs expended, show the amount for the mode of travel (i.e., airline, private auto, taxi, etc.), lodging, meals, and other incidental expenses separately, on a daily basis. These actual costs must be supported with receipts to substantiate the costs paid. Travel costs for consultants must be shown separately and also supported. 6. Other Direct Costs. Itemize those costs that cannot be placed in categories 1. through 5. above. Categorize these costs to the extent possible. 7. Total Direct Costs. Cite the sum of categories 1. through 6. above. 8. Overhead. Cite the rate, base, and extended amount. 9. G&A Expense. Cite the rate, base, and extended amount 10. Total Costs. Cite the sum of categories 7 through 9 above. 11. Fee. Cite the rate, base, and extended amount. 12. Total Cost and Fee Claimed. Enter this amount on the SF 1034. 13. Cumulative value of all previous requests for payment paid to date. (h) Completion Voucher. The completion (final) voucher also referred to as the final invoice, is the last voucher to be submitted for incurred, allocable, and allowable costs expended to perform the contract or order. This voucher should include all contract reserves, allowable cost withholdings, balance of fixed fee, etc. However, the amount of the completion voucher when added to the total amount previously paid cannot exceed the total amount of the contract. (i) The following additional data must be submitted with the final request for payment, if applicable: (1) DHS Form 700-3, Contractor's Release. (2) DHS Form 700-2, Contractor's Assignment of Refunds, Rebates, Credits, and Other Amounts. (3) DHS Form700-1, Cumulative Claim and Reconciliation Statement. (4) DD Form 882, Report of Inventions and Subcontracts. (j) Contractor shall write the phrase "FINAL INVOICE" on the final invoice.
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