MODIFICATION
X -- Yellow Ribbon 60 Day Post Event
- Notice Date
- 12/20/2011
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-12-T-0003
- Response Due
- 12/22/2011
- Archive Date
- 2/20/2012
- Point of Contact
- Michael B Furtney, Phone: 7208478680
- E-Mail Address
-
michael.furtney@us.army.mil
(michael.furtney@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Yellow Ribbon 60 Day Post Event Michael Furtney Procurement Technician USPFO, Colorado (720) 847-8680 michael.furtney@us.army.mil This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-54. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation W912LC-12-T-0003 is issued as a request for quotation. The Colorado Army National Guard will be awarding a Firm-Fixed Price Contract for lodging, meals, and activities for a Youth Retreat for February 2012. This solicitation is set aside for small businesses. NAICS Code 721110, $30.0 Million Solicitation Closes: Thursday, 22 Dec 2011 at 12:00pm MDT All quotes must be received electronically by email to michael.furtney@us.army.mil by the closing date and time. All questions must be emailed to the email address listed above. Award Information: All responsible quotes received by the closing date and time will be considered for award. To be eligible for award for this solicitation, the offeror must be registered in the Central Contractor Registry at (www.ccr.gov). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be more advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers. Technical capability, Price, Past Performance, socioeconomic status, and item characteristics and company initiatives supporting environmental protection programs. All evaluation factors other than price, when combined, are approximately equal to price. Open Market pricing is required. Requirements Scope of work, Yellow Ribbon Combo 60 Day Post Deployment (Army) 7-8 Jan 12 for OMLT 2 General requirements; 1. Location to provide mountain setting not to exceed 50 miles from Denver metro area. Outdoor mountain activities (ex. Hiking, sledding, etc) must be within a 30 minute drive by vendor provided shuttle. 2. Conference/meeting space for approximately 55 adults, banquet style in rounds/half rounds of 6 and 8 depending on event (Sat and Sun). 3. Two meeting rooms or space for youth activities (approximately 10 children) (Sat and Sun). Space for 30 people with the flexibility to remove tables and chairs as needed. Include a whiteboard in the rooms. Shuttle provided by the hotel to transport children to offsite local venue or activity site (To be determined) 4. Two hotel luxury suites (living area separate from bedroom) for 0-5 year old child care (Sat and Sun). 5. One meeting rooms for 15 adults (Sat and Sun). 6. AV support to include LCD projector with remote and sound system with wireless microphones (handheld and lavaliere) for main meeting room. Wiring and patches to incorporate laptop in sound system. One white screen for the LCD projectors (Sat and Sun). 7. Restaurant and full service bar on premise. 8. Ten banquet (6' rectangular) tables with linens in common area just outside main meeting area for static vender displays with power outlets as needed. (Sat and Sun) 9. Location in close proximity, within walking distance, to family activities and services to include dining and recreation. 10. Room for storage and staff meetings (Fri Noon-Sun PM) Daily requirements; Friday, 6 January 12 1. Hotel accommodations, approximately 10 rooms (master billed) at or below the government per-diem rate to include parking fees. Saturday, 7 January 12 1. Hotel accommodations, approximately for 40 people. Thirty master-billed and ten individually billed rooms at or below the government per-diem rate to include parking fees. Quote for double occupancy rooms, however, allow for flexibility to change some rooms to single occupancy rooms. The individually billed rooms will not be part of the awarded contract. 2. Registration area in lobby with two rectangular tables from 0630 AM - 0900 AM. 3. Breakfast buffet in common area/conference room for approximately 75, full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereal, coffee, tea and juice at or below the government per-diem rate to include all gratuity and service fees. 4. Main meeting room for approximately 55 adults with self service coffee and cold beverages to be included in room rental fee. 5. Morning break (time TBD) will include snack such as muffins, pastries, and assorted fruit to be included in room rental fee. 6. Afternoon break (time TBD) will include snack such as cookies and brownies to be included in room rental fee. 7. Main meeting room will require AV support, 1 LCD projector with white screen, sound system with patches to laptop and 1 wireless microphones and 1 lavaliere. 8. One breakout rooms, seating for 10 adults, no AV requirements available from 10:00 A.M. to 12 noon. 9. Two rooms for youth/child activities (number TBD) available from 6:30A.M. To 9:00P.M. Details to be discussed and finalized with Yellow Ribbon Youth Specialist as numbers are known. Youth rooms will need to have self service apple juice, water, kid appropriate snacks from 1000-1100AM, as well as 2-4PM to be included in room rental rate. 10. Main meeting rooms for 55 adults, to be set up for lunch buffet in common area from 12:00 to 1:00PM, rounds seating 8 with linens. Lunch buffet (including a salad, main course with bread and desert) to be provided for approximately 75 at or below the government per-diem meal rate to include gratuity and service fees. 11. Main meeting room for 55 adults total to be set up for dinner from 6:00-8:00 PM rounds seating 8 with linens and 2 material tables with linens in front of room to use as needed for event/displays/awards. Plated dinner meal (including a salad, main course with bread and desert) with cash bar to be provided for approximately 55 at or below the government per-diem meal rate to include gratuity and service fees. 12. Dinner meal for youth (approximately 20) in youth rooms. Generally it's a child's or simple meal i.e. pizza, chicken fingers, hamburger, fries with drinks and cookies. Sunday, 8 January 12 1. Breakfast buffet in common area for approximately 75, full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereal, coffee, tea and juice at or below the government per-diem rate to include all gratuity and service. 2. Additional room set theater style for approximately 20 from 0730AM-3PM. 3. Main meeting rooms for 55 adults, to be set up for lunch buffet in common area from 12:00 to 1:00PM, rounds seating 8 with linens. Lunch buffet (including a salad, main course with bread and desert) to be provided for approximately 75 at or below the government per-diem meal rate to include gratuity and service fees. 4. Main meeting room for approximately 55 adults with self service coffee and cold beverages to be included in room rental fee. 5. Morning break (time TBD) will include snack such as muffins, pastries, and assorted fruit to be included in room rental fee. 6. Two rooms for youth/child activities (number TBD) available from 6:30A.M. To 5:00P.M. Details to be discussed and finalized with Yellow Ribbon Youth Specialist as numbers are known. Youth rooms will need to have self service apple juice, water, kid appropriate snacks from 1000-1100AM to be included in room rental fee. 7. Room check out to be extended to 1:00 pm. This property must be a full service resort environment within 50 miles of the Denver Metro area. In coordination with the state youth staff, childcare and youth activities must be supported by hotel and available in close proximity of the resort. Submit structured quote broken down into the following categories. Quote must include item description, quantity, unit of measure, unit price, item total. All items must be added together to determine total price/cost of quote. 1. Lodging for Friday 2. Lodging for Saturday 3. Breakfast for 2 days 4. Lunch for 2 days 5. Conference/Main meeting room 6. AV technical equipment and support 7. Child care rooms 8. Breakout rooms 9. Dinner for Saturday evening 10. Youth Activity Rooms If third-party vendors or event planners bid on event, they must have a minimum of one employee present on location for the entire event at no additional expense to the government or hotel. Additionally, they must be willing to attend planning meetings as required at no additional expense to the government or host hotel. Vendor must have a Green Initiatives program in place and include this information with their proposal. Third-party vendors must demonstrate Green Initiatives within your own company as well as the location submitted. Vendor must include use of reusable tableware/utensils/napkins whenever practical. Any disposable tableware used should include a minimum 72% bio-based content. This will be part of our evaluation criteria. The following FAR clauses are applicable to this acquisition: Clause at 52.202-1, Definitions Clause at 52.204-7, Central Contractor Registration Clause at 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards Clause at 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. Provision at 52.212-1, Instructions to Offerors - Commercial Items. Provision at 52.212-2, Evaluation -- Commercial Items. Provision at 52.212-3 ALT 1, Offeror Representations and Certifications -- Commercial Items. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. The following additional FAR clauses apply to this acquisition; 52.203-6, Restrictions on Subcontractor Sales to the Government; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.223-15 Energy Efficiency in Energy Consuming Products; 52.225-1, Buy American Act-Supplies ; 52.222-41, Service Contract Act of 1965 Clause at 52.223-18, Contractor Policy to Ban Text Messaging While Driving Clause at 52.225-13, Restriction on Certain Foreign Purchases Clause at 52.232-1, Payments Clause at 52.243-1 Alt 1, Changes-Fixed Price Clause at 52.247-29, F.O.B. Clause at 52.252-2, Clauses incorporated by reference (www.arnet.gov/far or www.farsite.hill.af.mil) Clause at DFAR 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items. The following additional DFAR clauses apply to this acquisition; DFAR 252.203-7000, Requirements relating to Compensation of Former DoD Officials. Clause at DFAR 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. Clause at DFAR 252.232-7003, Electronic Submission of Payments and Receiving Reports. Clause at DFAR 252.232-7010, Levies on Contract Payments Clause at DFAR 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC-12-T-0003/listing.html)
- Place of Performance
- Address: USPFO for Colorado ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005 Aurora CO
- Zip Code: 80011-9511
- Zip Code: 80011-9511
- Record
- SN02642683-W 20111222/111220234556-7fad18432953825027f14c4a3ff15ae3 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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