SPECIAL NOTICE
69 -- Out of OR Airway Managment (OOORAM) for Veterans Health Administration (VHA)
- Notice Date
- 2/16/2012
- Notice Type
- Special Notice
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- PEO STRI Acquisition Center, 12350 Research Parkway, Orlando, FL 32826-3276
- ZIP Code
- 32826-3276
- Solicitation Number
- W900KK-12-T-0TBD
- Archive Date
- 5/16/2012
- Point of Contact
- David Light, 407 208-3295
- E-Mail Address
-
PEO STRI Acquisition Center
(david.t.light@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- Sources Sought, Notice to Conduct an Industry Day for Medical Simulation Equipment Acquisition for the Veterans Health Administration (VHA) INDUSTRY DAY: The Government will conduct an Industry Day event in the Central Florida/Orlando area on March 7 -8, 2012. A specific location will be published on a later date. The Industry Day is open to all interested Offerors who possess the technical capabilities and resources to meet the Government's requirement. Offerors must RSVP to David Light and Felix R Marrero. Additionally, those offerors requesting one-on-one session with the Government must send a separate request and designate the simulation system they will be demonstrating during the one-on-one sessions. Additional information is provided in attached Agenda and Visitation Request. REQUIREMENT: The Veteran's Health Administration (VHA) Out of OR Airway Management (OOORAM) Medical Simulation Equipment Acquisition will procure commercially available High Fidelity Mannequins, Difficult Airway Management Task Trainers and Simulation Based Audio Visual Recording Systems (to capture the data from the High Fidelity Mannequins) to support the VHA OOORAM training initiative. BACKGROUND: PEO STRI Project Manager for Combined Arms Tactical Trainers (PM CATT), Assistant Product Manager for Medical Simulations (APM MedSim), in support of the VHA Simulation Learning, Education and Research Network (SimLEARN) Program, has a requirement to procure medical simulation trainers for the OOORAM training initiative. The purpose of this Sources Sought Notice (SSN) is to conduct market research to identify companies who possess the necessary capabilities and resources to support the requirements stated herein and to identify any commercial items that are available to meet the Government's need. PROGRAM DESCRIPTION: The VHA Under-Secretary for Health established the SimLEARN Program in July 2009 to develop a VHA-wide approach to clinical simulation training, education and research. The SimLEARN National Center for simulation-based education will be built on the campus of the new Orlando VA Medical Center and will require a wide range of complex and specialized simulation-related equipment to support the activation of the National Center and to deliver clinical simulation curricula to the 21 regions of the Veterans Integrated Service Network (VISN). The Out of OR Airway Management Program is intended to develop standardized training procedures for use at VHA facilities nation-wide. To support this initiative, APM MedSim intended to procure a number of Difficult Airway Management Task Trainers, High Fidelity Patient Mannequins, and Simulation Based Audio Video Recording Systems. THRESHOLD CAPABILITIES REQUIRED: High Fidelity Patient Mannequin (HFPM) System Functional Requirements 1. Each High Fidelity Patient Mannequin (HFPM) System must meet as many of the following as possible a) Environmental. Be operated and stored in environmentally controlled facilities. b) Power. Operate with or without being connected to an external power source. 1) Operate on power from internal batteries. 2) Have the option of operating on standard 110 V, 60 Hz power. 3) Have at least one extra battery and battery charger. c) Communications. Communicate wirelessly to mannequin control devices. 1) Be capable of being accessed via a Wi-Fi network. 2) Be capable of being monitored via a video feed and controlled from a remote location. d) Electrotherapy. Support the use of defibrillation and cardioversion. 1) Measure and record the energy level and wave forms used in defibrillation and cardioversion. 2) Provide different responses to defibrillation and cardioversion based on selected exercise parameters. e) Airway Management. The mannequins shall support the training of multiple techniques for intubation. 1) Support the training of cricothyrotomy. 2) Support the training of needle decompression of lung. 3) Support the Training of chest tube placement. 4) Be capable of simulating normal airway conditions to support airway management training. 5) Be capable of simulating tongue swelling conditions to support airway management training. 6) Be capable of simulating laryngeal spasm conditions to support airway management training. 7) Be capable of simulating pharyngeal edema conditions to support airway management training. 8) Be capable of simulating trismus conditions to support airway management training. 9) Be capable of simulating cervical rigidity conditions to support airway management training. 10) Support the use of Video-assisted Oral Tracheal Intubation. 11) Support the use of Direct Oral Tracheal Intubation. 12) Support the use of Laryngeal Mask Airway (LMA) and Combitube 13) Support the use of Bag-Valve-Mask ventilation 14) Provide simulation of stomach inflation and vomiting 15) Provide for visual inspection of lung expansion f) Breathing. The Contractor shall provide mannequins that have chest rise and fall. 1) Have lung sounds synchronized with breathing rate. 2) Be capable of simulating lung compliance to support the use of commercially available ventilators. 3) Be capable of simulating normal and abnormal lung sounds in at least four lung fields. 4) Be capable of simulating pneumothorax with unilateral chest wall movement. g) Circulation. Provide heart rhythms, pulse rates, pulse strength, and blood pressure that are consistent with the medical condition being simulated. 1) Pulses synchronized with an ECG when it is used. h) Vital Signs. Provide vital signs which can be observed and measured. 1) Vital signs consistent with the medical condition being simulated. 2) Have the capability for vital signs to be measured using commercial patient monitoring systems. i) Vascular. Provide access to circulation. 1) Provide the ability to insert intraosseous access. 2) Provide the ability to insert intravenous lines. j) CPR. Be compliant with the 2010 American Heart Association Guidelines for CPR and ECC. 1) Be capable of measuring and recording CPR ventilation and compression data. k) Eyes. Provide eyes that open, close, and blink. 1) Eyes have pupillary response to light. 2) Support both automatic and instructor control of the eyes. l) Monitoring. Support measuring oxygen saturation through the use of a pulse oximeter. 1) Support the use of capnography for measuring respiratory CO2. 2) Support the monitoring of central venous pressure. m) Pharmacology. Provide physiological responses to pharmacological interventions. n) Drug Recognition. Provide an automatic drug recognition capability. 1) Automatically detect the administration of a simulated medication via injection of a simulated drug, via syringe, with appropriate physiologic response to the vital signs. o) Scenarios. Provide a library of pre-programmed scenarios to support nursing, physician, and allied health training. 1) Provide the capability to create new scenarios. 2) Provide the capability to edit existing scenarios. p) Simulated Patient Monitor and Software. Provide a capability to monitor and control the simulated physiological parameters. q) Operator Control. Provide a capability to be controlled using a laptop PC. 1) Be capable of being controlled using a laptop PC through direct wired connection, network, and wireless connection. r) Wireless Configuration. Be capable of being controlled wirelessly. 1) Transmit physiological data wirelessly for real time monitoring of exercises and use in after action review. 2) Operation of mannequin through a wireless connection. s) Latex Be latex free in all components with which physical contact can be made with during normal operation and maintenance. t) Transportation Features. Include cases for transportation of the mannequins. u) Manuals. Be delivered with any Operational, Maintenance, or Parts Listing Manuals needed to operate and maintain the mannequin. v) Licenses. Include all licenses required for operating and maintaining the mannequins. Price for the mannequins shall include the price of licensing. w) Warranty. Have a minimum of a one-year warranty. x) Software Upgrade Support. Provide software updates as they are available, and technical support for the installation of the updates. y) Training. Provide on-site training with delivery of mannequins. Airway Management Trainers Functional Requirements 2. Each Airway Management Trainer must provide as many of the following capabilities as possible: a) Support the practice of oral and nasal intubation. b) Support the practice of video-assisted oral tracheal intubation. c) Support the use of Laryngeal Mask Airway (LMA) and Combitube. d) Support the use of Bag-Valve-Mask ventilation. e) Provide simulation of stomach inflation and vomiting. f) Provide for visual inspection of lung expansion. g) Include a case with each trainer for storage and transport. h) Provide documentation to include: Operational use, Maintenance if required, and Replacement Part Ordering. i) Ability to simulate difficult airway anatomy. j) Include cases for storage and transportation. Portable Audio Visual System Functional Requirements 3. Each Portable Audio Visual System must provide as many of the following capabilities as possible: a) Be capable of being moved from one room to another by one person. (Note: there is not a requirement for the system to be transported by commercial air). b) Provide four high definition wireless cameras that can be monitored and recorded simultaneously. Three of these cameras shall be PTZ cameras, and one camera shall be a fisheye camera providing 360 degree view. c)Provide a camera mounting system that provides a stable platform for cameras that will not shift during an exercise. d)Be capable of being set up for operation by one person in thirty minutes or less. e)Be compatible with mannequins from multiple manufacturers and shall be capable of displaying and recording mannequin data in real time during a training event. Mannequin data events and physiologic output must synchronize with the recorded audio and video f) System must be able to display four unique outputs that can be selected by the operator (cameras, data, vital signs) simultaneously for real time viewing as well as recorded playback. g)Be capable of being networked to support live viewing of exercises from remote locations anywhere in the country. h) System software must provide the capability to annotate or bookmark data to support debriefing. i) Software must have an archiving system for recorded exercises that provides indexing, search functions and automated deletion of videos. j) Be capable of exporting saved exercise data in a format that allows copying to a CD or DVD. Provide the operator a choice for formats for saving the exercise data. k) Include all software licenses required for the operation of the system. l) Provide documentation to include: Operational use, Maintenance if required, and Replacement Part Ordering. m) Include cases for storage and transportation. n) Have a minimum of a one-year warranty. o) Provide training with delivery of AV system. 4. The offeror must be capable of delivering sufficient equipment, including Difficult Airway Management Task Trainers, High Fidelity Patient Mannequins, and Simulation Based Audio Video Recording Systems, to provide consistent training within the VHA medical system. Simulators must have the ability to be programmed for specific simulation scenarios and allow for the duplication and uploading of such scenarios, consistently, across the 145 medical facilities. 5. During Industry Day, offerors must provide a production schedule for the system they would propose, assuming a contract award of 31 May. ACQUISITION APPROACH: In accordance with Federal Acquisition Regulation, Part 10, Market Research, the Government is conducting market research to determine acquisition strategies for the OOORAM Medical Simulation Equipment Acquisition Program. Contract type(s) has/have not been determined. RESPONSES REQUESTED: Contractors capable of meeting any of these capabilities should contact the Contract Specialist by electronic mail at david.t.light@us.army.mil and Cc Felix R. Marrero, Contracting Officer at felix.r.marrero@us.army.mil by 1600 hours (EDT), 24 February 2012 indicating their capabilities. Capability statements should not exceed four (4) pages, including the cover sheet, and should identify and address the capabilities in the threshold section of this Sources Sought Document to which they are responding. Contractors should, at a minimum, confirm that they possess a production capacity to meet the quantities stated. This is not a request for proposal. No additional information is available at this time. This announcement is not to be construed as a commitment by the Government, nor will the Government pay for the information solicited. This notice is to assist in determining potential sources and to perform market research. Questions should be directed to Mr. David Light and Felix R. Marrero. DISCLAIMER: This notice does not constitute an invitation for bids or a Request for Proposal (RFP) and is not a commitment by the U.S. Government to procure subject products.
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