FILE | 65 | Whirpool Tub - Attachment

FBO DAILY ISSUE OF FEBRUARY 18, 2012 FBO #3738
DOCUMENT

65 -- Whirpool Tub - Attachment

Notice Date: 2/16/2012
Notice Type: Attachment
NAICS: 423450 — Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
Contracting Office: Department of Veterans Affairs;Erie VAMC;Acquisitions (Bldg 9 90C);135 E 38th St;Erie PA 16504-1559
ZIP Code: 16504-1559
Solicitation Number: VA24412Q0318
Response Due: 2/22/2012
Archive Date: 4/7/2012
Point of Contact: Jennifer Balsiger
E-Mail Address: Contact via email only
(jennifer.balsiger2@va.gov)
Small Business Set-Aside: N/A
Description: Table of Contents SECTION A1 A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS1 SECTION B - CONTINUATION OF SF 1449 BLOCKS3 B.1 CONTRACT ADMINISTRATION DATA3 B.2 PRICE/COST SCHEDULE6 B.3 DELIVERY SCHEDULE6 SECTION C - CONTRACT CLAUSES7 C.1 52.232-18 AVAILABILITY OF FUNDS (APR 1984)7 C.2 52.236-2 DIFFERING SITE CONDITIONS (APR 1984)7 C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)7 C.4 VAAR 852.211-70 SERVICE DATA MANUALS (NOV 1984)7 C.5 VAAR 852.211-73 BRAND NAME OR EQUAL (JAN 2008)9 C.6 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEC 2009)10 C.7 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)10 C.8 VAAR 852.246-70 GUARANTEE (JAN 2008)11 C.9 VAAR 852.246-71 INSPECTION (JAN 2008)11 C.10 VAAR 852.273-76 ELECTRONIC INVOICE SUBMISSION (Interim - October 2008)11 SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS12 SECTION E - SOLICITATION PROVISIONS13 E.1 52.211-6 BRAND NAME OR EQUAL (AUG 1999)13 E.2 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)13 E.3 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003)13 SECTION B - CONTINUATION OF SF 1449 BLOCKS B.1 CONTRACT ADMINISTRATION DATA (Continuation from Standard Form 1449, block 18A.) 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: b. GOVERNMENT: Jennifer Balsiger Department of Veterans Affairs Erie VAMC Acquisitions (Bldg 9 90C) 135 E 38th St Erie PA 16504-1559 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: []52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration, or []52.232-36, Payment by Third Party 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly[] b. Semi-Annually[] c. Other[x] Upon Delivery and Acceptance 4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be mailed to the following address: Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-8971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE ______________________________ _____________ STATEMENT OF WORK Background The Department of Veterans Affairs in Erie, Pennsylvania has a requirement for two freestanding whirlpool tubs for our Community Living Centers. The tubs shall be brand name or equal to the Rane RR7 II AS. The salient characteristics are listed in this Statement of Work. The whirlpool tubs will be used for therapeutic bathing of the residents. The current whirlpool tubs can no longer be maintained due to the unavailability of parts for the model. Salient Characteristics: "Free standing tub with 38 gallon (28 gallons occupied) capacity and maximum space requirements of 90.5" in length, 96" in height, and 34" in width "Tub shell shall consist of 3/16" thick fiberglass-reinforced polyester laminate; critical areas shall be reinforced; a sanitary finish shall be applied "Electrical options for tub and blower include 115V AC, 60Hz, 15A service with a GFI circuit "Side door access with a compression-type seal "Removable panel that provides access to all plumbing and valves "Automated Reclining feature "Seat width of at least 24" to allow for use by bariatric patients "A 20 gpm thermostatic mixing valve with a preset temperature setting to prevent accidental scalding "Grab bars, to be 7.5", installed on the inside of the tub near the front of the tub seat, specifically on the access door and across on the interior wall of tub "A hand-held shower with a flexible, retractable hose that extends 4-5 feet, mounted to the deck of the tub "Non-slip material on both the seat and floor of the tub "A control system to allow for increasing the air flow of the jets "A heating element to maintain the water temperature and warm the tub surface "Overflow drain with 2" inlet and 1-1/2" PVC outlet "Drain to be 1.5" "Jets that provide backflow prevention "A soap dispenser mounted on deck of tub "Adjustable tub legs, up to at least 2 inches, to assist in the ease of entering and exiting the tub "Battery back up Technical: The Contractor shall provide a System Operation manual and maintenance schedule for the purchased whirlpool tubs. The quoted price shall include the following: 1.Shipping and installation 2.On-site training (to include a brief overview of use for the patient and nursing staff, and an in-depth training session for one biomedical technician) 3.Five (5) year warranty for external shell 4.Three (3) year warranty on moving and stationary parts including all valves, motors, pumps, blowers, door mechanisms, hinges, gauges, and thermometers 5.The door seal shall have a lifetime warranty The tubs shall meet the space and utility requirements of the Erie VA Medical Center. In order to meet this requirement, a site visit will be provided for all interested offerors. The site visit will take place on Friday, February 10, 2012 at 1:30 PM EST at the Erie VAMC. In order to properly plan for the site visit, all prospective offerors should send Jennifer Balsiger (Contract Specialist) an email stating their intent to attend. Ms. Balsiger's email address is jennifer.balsiger2@va.gov. The address of the medical center is: Erie VA Medical Center 135 East 38th Street Erie, PA 16504 Installation & Training: Vendor will uninstall the existing whirlpool tubs from the Community Living Centers on the 4th and 5th floors of the Erie VA Medical Center and install new tubs in same location during normal working hours of 8:00am - 4:30pm, Monday through Friday. The vendor will provide the Erie VA Medical Center with a trade-in allowance for old whirlpool tubs removed. The vendor will configure the new tubs for use and set them in the best height position for optimal use for the patient and nursing staff. An overview of operation of the tub will be provided to available staff on the floor at time of installation. The Biomedical Technician will receive in-depth training on operation and maintenance/repair of the tubs. Removal of old tubs and installation of new tubs should not exceed one business day. Support: Vendor will cover the warranty as described in the Technical Requirements section above, and will provide telephone technical support and repair assistance to the Erie VA Medical Center, in a timely manner and as needed, over the lifetime of the tubs. The warranty period will commence upon full installation of the tubs. Security Training The Contractor will ensure that their employees, under this contract, complete the Privacy Awareness and Cyber Security training annually. The training can be completed through the following website: https://www.ees-learning.net Annual training must be completed no later than 3 weeks after the award of the contract of each contract year. Completion certificates will be generated at the end of the training sessions and should be printed and sent to the COTR at the Erie VAMC. Delivery and Shipping Information: All items quoted must be F.O.B. destination. All items shall be shipped to the following location: Attention: RECEIVING WAREHOUSE 135 East 38th Street Erie, Pennsylvania 16504 Monday - Friday from 8:00am - 3:30pm B.2 PRICE/COST SCHEDULE Item No.DescriptionQtyUnitUnit PriceTotal Price 1Whirlpool and related materials IAW Solicitation2EA 2Installation, on-site training, and all warranties listed in SOW1JB 3Services parts and manual1LT B.3 DELIVERY SCHEDULE All items quoted shall be F.O.B. Destination. Products purchased under this contract shall be delivered to the Erie VAMC no later than March 31, 2012. SECTION C - CONTRACT CLAUSES C.1 52.232-18 AVAILABILITY OF FUNDS (APR 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) C.2 52.236-2 DIFFERING SITE CONDITIONS (APR 1984) (a) The Contractor shall promptly, and before the conditions are disturbed, give a written notice to the Contracting Officer of (1) subsurface or latent physical conditions at the site which differ materially from those indicated in this contract, or (2) unknown physical conditions at the site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inhering in work of the character provided for in the contract. (b) The Contracting Officer shall investigate the site conditions promptly after receiving the notice. If the conditions do materially so differ and cause an increase or decrease in the Contractor's cost of, or the time required for, performing any part of the work under this contract, whether or not changed as a result of the conditions, an equitable adjustment shall be made under this clause and the contract modified in writing accordingly. (c) No request by the Contractor for an equitable adjustment to the contract under this clause shall be allowed, unless the Contractor has given the written notice required; provided, that the time prescribed in (a) above for giving written notice may be extended by the Contracting Officer. (d) No request by the Contractor for an equitable adjustment to the contract for differing site conditions shall be allowed if made after final payment under this contract. (End of Clause) C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) C.4 VAAR 852.211-70 SERVICE DATA MANUALS (NOV 1984) (a) The successful bidder will supply operation/maintenance (service data) manuals with each piece of equipment in the quantity specified in the solicitation and resulting purchase order. As a minimum, the manual(s) shall be bound and equivalent to the manual(s) provided the manufacturer's designated field service representative as well as comply with all the requirements in paragraphs (b) through (i) of this clause. Sections, headings and section sequence identified in (b) through (i) of this clause are typical and may vary between manufacturers. Variances in the sections, headings and section sequence, however, do not relieve the manufacturer of his/her responsibility in supplying the technical data called for therein. (b) Title Page and Front Matter. The title page shall include the equipment nomenclature, model number, effective date of the manual and the manufacturer's name and address. If the manual applies to a particular version of the equipment only, the title page shall also list that equipment's serial number. Front matter shall consist of the Table of Contents, List of Tables, List of Illustrations and a frontispiece (photograph or line drawing) depicting the equipment. (c) Section I, General Description. This section shall provide a generalized description of the equipment or devices and shall describe its purpose or intended use. Included in this section will be a table listing all pertinent equipment specifications, power requirements, environmental limitations and physical dimensions. (d) Section II, Installation. Section II shall provide pertinent installation information. It shall list all input and output connectors using applicable reference designators and functional names as they appear on the equipment. Included in this listing will be a brief description of the function of each connector along with the connector type. Instructions shall be provided as to the recommended method of repacking the equipment for shipment (packing material, labeling, etc.). (e) Section III, Operation. Section III will fully describe the operation of the equipment and shall include a listing of each control with a brief description of its function and step-by-step procedures for each operating mode. Procedures will use the control(s) nomenclature as it appears on the equipment and will be keyed to one or more illustrations of the equipment. Operating procedures will include any preoperational checks, calibration adjustments and operation tests. Notes, cautions and warnings shall be set off from the text body so they may easily be recognizable and will draw the attention of the reader. Illustrations should be used wherever possible depicting equipment connections for test, calibration, patient monitoring and measurements. For large, complex and/or highly versatile equipment capable of many operating modes and in other instances where the Operation Section is quite large, operational information may be bound separately in the form of an Operators Manual. The providing of a separate Operators manual does not relieve the supplier of his responsibility for providing the minimum acceptable maintenance data specified herein. When applicable, flow charts and narrative descriptions of software shall be provided. If programming is either built-in and/or user modifiable, a complete software listing shall be supplied. Equipment items with software packages shall also include diagnostic routines and sample outputs. Submission information shall be given in the Maintenance Section to identify equipment malfunctions that are software related. (f) Section IV, Principles of Operation. This section shall describe in narrative form the principles of operation of the equipment. Circuitry shall be discussed in sufficient detail to be understood by technicians and engineers who possess a working knowledge of electronics and a general familiarity with the overall application of the devices. The circuit descriptions should start at the overall equipment level and proceed to more detailed circuit descriptions. The overall description shall be keyed to a functional block diagram of the equipment. Circuit descriptions shall be keyed to schematic diagrams discussed in paragraph (i) below. It is recommended that for complex or special circuits, simplified schematics should be included in this section. (g) Section V, Maintenance. The maintenance section shall contain a list of recommended test equipment, special tools, preventive maintenance instructions and corrective information. The list of test equipment shall be that recommended by the manufacturer and shall be designated by manufacturer and model number. Special tools are those items not commercially available or those that are designed specifically for the equipment being supplied. Sufficient data will be provided to enable their purchase by the Department of Veterans Affairs. Preventive maintenance instructions shall consist of those recommended by the manufacturer to preclude unnecessary failures. Procedures and the recommended frequency of performance shall be included for visual inspection, cleaning, lubricating, mechanical adjustments and circuit calibration. Corrective maintenance shall consist of the data necessary to troubleshoot and rectify a problem and shall include procedures for realigning and testing the equipment. Troubleshooting shall include either a list of test points with the applicable voltage levels or waveforms that would be present under a certain prescribed set of conditions, a troubleshooting chart listing the symptom, probable cause and remedy, or a narrative containing sufficient data to enable a test technician or electronics engineer to determine and locate the probable cause of malfunction. Data shall also be provided describing the preferred method of repairing or replacing discrete components mounted on printed circuit boards or located in areas where special steps must be followed to disassemble the equipment. Procedures shall be included to realign and test the equipment at the completion of repairs and to restore it to its original operating condition. These procedures shall be supported by the necessary waveforms and voltage levels, and data for selecting matched components. Diagrams, either photographic or line, shall show the location of printed circuit board mounted components. (h) Section VI, Replacement Parts List. The replacement parts list shall list, in alphanumeric order, all electrical/electronic, mechanical and pneumatic components, their description, value and tolerance, true manufacturer and manufacturers' part number. (i) Section VII, Drawings. Wiring and schematic diagrams shall be included. The drawings will depict the circuitry using standard symbols and shall include the reference designations and component values or type designators. Drawings shall be clear and legible and shall not be engineering or productions sketches. (End of Clause) C.5 VAAR 852.211-73 BRAND NAME OR EQUAL (JAN 2008) (Note: as used in this clause, the term "brand name" includes identification of products by make and model.) (a) If items called for by this invitation for bids have been identified in the schedule by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering "equal" products (including products of the brand name manufacturer other than the one described by brand name) will be considered for award if such products are clearly identified in the bids and are determined by the Government to meet fully the salient characteristics requirements listed in the invitation. (b) Unless the bidder clearly indicates in the bid that the bidder is offering an "equal" product, the bid shall be considered as offering a brand name product referenced in the invitation for bids. (c)(1) If the bidder proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted in the space provided in the invitation for bids, or such product shall be otherwise clearly identified in the bid. The evaluation of bids and the determination as to equality of the product offered shall be the responsibility of the Government and will be based on information furnished by the bidder or identified in his/her bid as well as other information reasonably available to the purchasing activity. CAUTION TO BIDDERS. The purchasing activity is not responsible for locating or securing any information that is not identified in the bid and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the bidder must furnish as a part of his/her bid all descriptive material (such as cuts, illustrations, drawings or other information) necessary for the purchasing activity to: (i) Determine whether the product offered meets the salient characteristics requirement of the Invitation for Bids, and (ii) Establish exactly what the bidder proposes to furnish and what the Government would be binding itself to purchase by making an award. The information furnished may include specific references to information previously furnished or to information otherwise available to the purchasing activity. (2) If the bidder proposes to modify a product so as to make it conform to the requirements of the Invitation for Bids, he/she shall: (i) Include in his/her bid a clear description of such proposed modifications, and (ii) Clearly mark any descriptive material to show the proposed modifications. (3) Modifications proposed after bid opening to make a product conform to a brand name product referenced in the Invitation for Bids will not be considered. (End of Clause) C.6 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEC 2009) (a) In an effort to achieve socioeconomic small business goals, depending on the evaluation factors included in the solicitation, VA shall evaluate offerors based on their service-disabled veteran-owned or veteran-owned small business status and their proposed use of eligible service-disabled veteran-owned small businesses and veteran-owned small businesses as subcontractors. (b) Eligible service-disabled veteran-owned offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the Service-Disabled Veteran-Owned and Veteran-owned Small Business Status evaluation factor. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database. (http://www.VetBiz.gov). (c) Non-veteran offerors proposing to use service-disabled veteran-owned small businesses or veteran-owned small businesses as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database (http://www.vetbiz.gov). (End of Clause) C.7 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Pennsylvania. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) C.8 VAAR 852.246-70 GUARANTEE (JAN 2008) The contractor guarantees the equipment against defective material, workmanship and performance for a period of (varies - see Statement of Work), said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor. (End of Clause) C.9 VAAR 852.246-71 INSPECTION (JAN 2008) Rejected goods will be held subject to contractors order for not more than 15 days, after which the rejected merchandise will be returned to the contractor's address at his/her risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the contractor's account. (End of Clause) C.10 VAAR 852.273-76 ELECTRONIC INVOICE SUBMISSION (Interim - October 2008) (a) To improve the timeliness of payments and lower overall administrative costs, VA strongly encourages contractors to submit invoices using its electronic invoicing system. At present, electronic submission is voluntary and any nominal registration fees will be the responsibility of the contractor. VA intends to mandate electronic invoice submission, subject to completion of the federal rulemaking process. At present, VA is using a 3rd party agent to contact contractors regarding this service. During the voluntary period, contractors interested in registering for the electronic system should contact the VA's Financial Services Center at http://www.fsc.va.gov/einvoice.asp. SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS SECTION E - SOLICITATION PROVISIONS E.1 52.211-6 BRAND NAME OR EQUAL (AUG 1999) (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by-- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of Provision) E.2 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor. (End of Provision) E.3 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) The Government intends to evaluate proposals and award a contract without exchanges with offerors. Therefore, each initial offer should contain the offeror's best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary. (End of Provision)
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Document(s): Attachment; File Name: VA244-12-Q-0318 VA244-12-Q-0318_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=297669&FileName=VA244-12-Q-0318-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=297669&FileName=VA244-12-Q-0318-000.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Record: SN02677726-W 20120218/120216235522-edab32d9de540118d5ade5479cbfaa6a (fbodaily.com)
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65 -- Whirpool Tub - Attachment