MOD | R | Katmai National Park and Preserve Museum Management Plan

FBO DAILY ISSUE OF FEBRUARY 19, 2012 FBO #3739
MODIFICATION

R -- Katmai National Park and Preserve Museum Management Plan

Notice Date: 2/17/2012
Notice Type: Modification/Amendment
Contracting Office: ARO - ALASKA Regional Office** 240 West 5th Avenue, Room 114 ANCHORAGE AK 99501
ZIP Code: 99501
Solicitation Number: P12PS21070
Response Due: 3/5/2012
Archive Date: 2/16/2013
Point of Contact: Christie L. VandenDries Contract Specialist 9076443317 Christie_vandendries@nps.gov;
E-Mail Address: Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
Small Business Set-Aside: Total Small Business
Description: This amendment provides the complete scope of work: STATEMENT OF WORKSOLICITATION #: P12PS21070 Museum Management PlanKatmai National Park and PreserveAniakchak National MonumentAlagnak Wild River 1.GENERAL:RESPONSIBILITY: In this one year project, the Contractor shall furnish sufficient technical, supervisory, and administrative skills to insure the expeditious accomplishment of the work specified in this Statement of Work (SOW). Additionally, the Contractor shall furnish all services, personnel, materials, supplies, equipment, investigations, studies, and travel required in connection with this SOW. 2.PERSONNEL:The Contractor shall provide qualified personnel, equipment and time needed to complete the tasks identified under 'Description of Tasks' below. 3.PROJECT INFORMATION AND BACKGROUND:National Park Service (NPS) Museum Management Plans (MMP) for the Alaska Region are prepared by museum, archival, and preservation specialists, working in close cooperation with park staff and with the park Museum Curator and the Contracting Officer (CO). The park Section 106 Coordinator will be the Contracting Officer's Technical Representative (COTR). All plans are reviewed in draft and final form by the park staff. After the review process is completed and upon recommendation by the Museum Curator and the Park Superintendent, the Regional Director approves the Museum Management Plan. The museum management planning process and the MMP exists for the purpose of ensuring quality, efficiency, and consistency in museum management programs throughout the Alaska Region of the National Park Service. The MMP is a park-specific document that focuses on reviewing, assessing and developing a park's museum program, which must meet two purposes: making museum collections available to the public and preserving the collections. The MMP identifies problems and makes recommendations to improve a park's museum program. Issues that may be examined as part of the MMP include management and planning, care of the collections, documentation, archives and records management, growth and development of the collection, access and preservation. The main audience for the MMP includes individuals responsible for overseeing and carrying out the planning, development, and management of museum collections with a particular park. The audience may include NPS personnel as well as staff from partnering organizations. The MMP is also a primary document used by a park to describe their museum programs and to define short-and long-term development objectives. In the Alaska Region, the MMP replaces the Collections Management Plan (CMP) referred to in the National Park Service publications, Outline for Planning Requirements, Cultural Resource Management Guidelines, and the NPS Museum Handbook, Part I. A CMP generally concentrates on the technical aspects of archival and museum collection management and operations; the MMP typically focuses on larger issues or topics of concern within the park's operation and the museum program as a whole. A MMP, like any report, contains several required elements and sections. What makes these elements and sections unique to the MMP is the expert review of the park museum program by the facilitator, other team members, and staff, identifying the specific issues that the MMP will focus on, and the thoughtful review, revision, and the quality product. 4.OBJECTIVES: A. PURPOSE: The purpose of this SOW is to outline the project scope for the MMP document at Katmai National Park and Preserve (KATM), Aniakchak National Monument and Preserve (ANIA), and Alagnak Wild River (ALAG). One MMP will cover all three park areas. To accomplish this, the Contractor shall: -Serve as the project Facilitator.-Provide all necessary personnel (2-3 museum specialists with archeological, registrarial, and historical background)-Prior to the site visit, the Contractor will consult with the park Curator, the Regional Curator (who has suitable experience in program management and development ), and Senior Natural History Curator of the NPS (who has suitable experience in natural history museum collections) to develop a site visit itinerary and prepare a schedule for completion of the final document. -Prior to the site visit, review the park's pertinent research and resource management reports, planning documents, and other data. Documents to be reviewed include the park's -enabling legislation -General Management Plan-Foundation Statement-State of the Park-interpretive plans-resource management plans and reports for biology, geology, paleontology, archeology, ethnography, landscapes, museum collection and historic structures -Native American Graves Protection and Repatriation Act (NAGPRA) related consultation reports and/or agreements-Inventory and Monitoring Network plan -Fire and Security Plans and Contracts-repository agreements (NPS or non-NPS repositories)-Standard Operating Procedures (field collecting, etc.)-existing Scope of Collection Statement -While on site, the Contractor will ensure that team members communicate on a regular schedule with one another while developing and writing their chapters. -Work closely with the team members to assemble a rough draft to present to the parks before ending the on-site work. -KATM/ANIA/ALAG museum collections comprise a wide range of archival materials (resource management-related and administrative documentation), archeological artifacts, historic items, biological, geological and paleontological specimens, and ethnographic and art objects. The Contractor must demonstrate interdisciplinary planning and programming knowledge and experience related to the full range of collection types. B. TASKS: The contractor shall accomplish the above objectives by performing the following tasks:1) Task 1: Conduct a site visit2) Task 2: Work with NPS team (park curator, Senior Natural History Curator of the NPS and Senior Curator of the Alaska Region), contractor team and park staff to develop park specific Issue Statements 3) Task 3: Assemble MMP document in consultation with NPS team, contractor team and park staff. 4) Task 4: Provide to the park and Museum Curator with three hard copies of the MMP and an electronic copy on disk. 5. DESCRIPTION OF TASKS: TASK 1--- Conduct Site Visit.The Contractor shall, at Contractor's expense, purchase all airline tickets, lodging, meals, rental car, gasoline for rental car, airport parking, and any other incidental expenditures in order for contractor's team to travel to and visit museum collections for KATM/ANIA/ALAG in Anchorage and King Salmon, Alaska. The team will also make a day trip to Brooks Camp from King Salmon, AK weather permitting. All on-site work is expected to take approximately two weeks. TASK 2--- Work with NPS Team Members/Contractor Team/Park Staff to develop park Specific Issues Statements During the on-site visit, the Contractor shall work with NPS team members and pertinent park staff, and thoroughly review the above mentioned documents to prepare a MMP for KATM/ANIA/ALAG. The contractor's team will be responsible for all Issue Statement Chapters except Natural History, Collection History, and Archives. The contractor will be responsible for the compilation of the final document. Issues commonly relate to topics such as growth and development of collections, archives and records management, collections documentation, access, collection preservation, staffing, security and fire protection, data base and information management, accountability, and permits per the NPS's Museum Handbook and pertinent laws and regulations. TASK 3--- Assemble MMP document. The Contractor shall assemble and present a rough draft MMP to park management at the end of the on-site visit. See Section 6: Schedule for specific deadlines after the on-site visit. TASK 4--- Provide to the Park Curator three hard copies of the MMP and an electronic copy on disk. The Contractor, after the review process, shall mail three final hard copies of the MMP to the Park Curator and one copy of the MMP in electronic form on a disk. 6. SCHEDULE:Within 30 days of signing the contract, the contractor, working with the COTR and Park Curator, will develop a site visit itinerary and prepare a schedule for completion of the final document. The Contractor shall make an on-site visit to the park (Anchorage, King Salmon, and Brooks Camp, AK) during July 30-August 10, 2012. The Contractor, serving as the Facilitator, shall present a rough draft MMP to the park curator by the end of the on-site visit. By August 31, 2012 the contractor will provide an electronic file in Office XP or mutually agreed upon equivalent and one hard copy, single side draft for review to the Park Curator. The park will send this draft to interested parties for peer review and comment. Individual pages with written comments will be returned to the park, which will return any pages containing changes required in the final draft to the contractor by October 26, 2012. KATM is responsible for designating a park member to assemble comments. The contractor will make the requested changes and provide the Park Curator with two copies of a final review draft and signature page by November 30, 2012. These "signature draft" copies will be in the final production format, including covers in the agreed upon format, paper stock and color. The final review and signature will be done at the park. There should be no substantial changes in text at this time, however any pages with minor errors will be returned to the contractor for corrections by December 14, 2012. After the changes have been made, the park will send the contractor the signed signature page by January 4, 2013. By February 1, 2013, the contractor will provide the park curator with four spiral bound hard copies of this document and one copy of the document on compact disk in Office XP or mutually agreed upon equivalent format. 7. MEETINGS AND CONFERENCES:A. The Contractor or his/her representative(s) shall participate in all conferences pertinent to the work under this SOW. It is expected that conference call will not exceed 3 hours of telephone conferences/calls before the site visit. B. The Contractor shall consult with the COTR and/or Park Curator as deemed necessary by either party or designated representatives detailed above. 8. GOVERNMENT FURNISHED MATERIALS: A. Access to NPS collection storage rooms.B. Access to NPS resource management records, planning documents, and other data mentioned above under Objectives.C. Access to NPS print and electronic copies (via the NPS Museum Management web page) of the NPS Museum Handbooks.9.CONTRACTOR FURNISHED MATERIALS: The contractor shall provide all equipment and supplies needed to complete the tasks listed above. 10. METHOD OF PAYMENT:Progress payments shall be allowed for the following deliverables/milestones:Task 1-Conduct Site VisitTask 2---Develop Park Specific Issue StatementsTask 3-Draft Museum Management PlanTask 4-Final Museum Management Plan 10. DESIGN CRITERIA: Using the most recent edition of The Chicago Manual of Style or another mutually agreed upon reference, edit and format the text per the following: Standardization within the document of: Grammar and spelling Fonts and formatTable of contentsForms, charts and tablesSection introductions and headingsHeaders, footers, photo caption and footnotesInclusion of provided photographs:The document may include black and white or color photographs to be inserted into the text at a size of 4x6 inches or less. They will be provided in digital format with a size of 4x6 at 150dpi. All cover art will be provided in digital format in a size of 8.5x11 at 300 dpi. The front cover may be a color or black and white photograph or art work with title and standard NPS identifier. 11. REFERENCE WEBSITES1) NPS Museum Handbooks Parts I-III:http://www.cr.nps.gov/museum/publications/handbook.htmlhttp://www.nps.gov/history/museum/publications/MHI/CHAP3.pdfhttp://www.nps.gov/history/museum/publications/MHI/AppendF.pdf12. POINT OF CONTACTS:A. Contracting Officer Technical Representative (COTR) for Technical Support/Submittals Approval:Name: Mr. Dale VinsonAddress: Katmai National Park and Preserve240 West 5th AveSuite 236Anchorage, AK 99501Phone:907-644-3632Fax:907-644-3810e-mail: dale_vinson@nps.gov B.KATM/ALAG/ANIA Park Curator: Name: Mrs. Katie MyersAddress:Katmai/Lake Clark National Parks and Preserves240 West 5th AveSuite 236Anchorage, AK 99501Phone:907-644-3631Fax:907-644-3810Email: Kathryn_myers@nps.gov C.Contracting Office for Contractual Support:Name: Christie VandenDries- Contract SpecialistAddress: National Park Service Alaska Regional Office240 West 5th Ave. Anchorage, AK 99501Phone: 907-644-3317Fax: 907-644-3802Email: Christie_VandenDries@nps.gov 13.PERIOD OF PERFORMANCE (POP): July 1, 2012 through February 1, 2013 14.CONTRACTING OFFICER'S AUTHORITY:The Contracting Officer is the only person with the authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to:(1) direct or negotiate any changes in the Statement of Work or specifications;(2) modify or extend the period of performance;(3) change the delivery schedule; or(4) otherwise change any terms and conditions of this contract. The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and not withstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/NPS/APC-IS/P12PS21070/listing.html)
Place of Performance: Address: King Salmon and Anchorage, Alaska; Zip Code: 99501
Record: SN02677917-W 20120219/120217234128-16ba4193e4659ee819196f8f854646f3 (fbodaily.com)
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R -- Katmai National Park and Preserve Museum Management Plan