SOLICITATION NOTICE
X -- Noon Meals, Kansas City MEPS during the period of 1 June 2012 through 31 May 2013 plus four one-year options
- Notice Date
- 3/9/2012
- Notice Type
- Presolicitation
- NAICS
- 722320
— Caterers
- Contracting Office
- MICC Center - Fort Knox, Directorate of Contracting, Building 1109B, Fort Knox, KY 40121-5000
- ZIP Code
- 40121-5000
- Solicitation Number
- W9124D-12-R-0011
- Response Due
- 4/24/2012
- Archive Date
- 6/23/2012
- Point of Contact
- Amy Perkins, 502-624-8045
- E-Mail Address
-
MICC Center - Fort Knox
(amy.m.perkins@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- PERFORMANCE WORK STATEMENT (PWS) PROVIDE NOON (LUNCH) MEALS FOR ARMED FORCES APPLICANTS AT THE KANSAS CITY MILITARY ENTRANCE PROCESSING STATION (MEPS) Table of Contents SectionTitle 1.General 2.Definitions 3. Government-Furnished Services, Facilities and Equipment 4.Contractor-Furnished Supplies, Property, Equipment and Services 5. Specific Tasks Technical Exhibits 1.Deliverables 2.Historical Data Summary SECTION 1 GENERAL 1.1. The contractor shall furnish food, facilities, furniture, equipment, supplies, management, supervision, and labor to provide noon (boxed lunch) meals, as specified herein, for the Armed Forces applicants processing at the Kansas City MEPS. 1.1.1 The performance standards are specified in this PWS and shall be for preparing meals in a state/local licensed facility or restaurant, transporting and serving noon meals (lunch) to the MEPS, when called for by the Contracting Officer (KO) or his/her authorized representative. 1.1.2 The contractor shall furnish meals from the establishment at the location specified in the contract. Subcontracting to any other establishment or furnishing meals from any other location shall be permitted only with prior written consent of the KO. 1.1.2.1 The contractor and any subcontractor shall meet the specifications herein for the services provided. 1.1.2.2 The MEPS is currently located at 10316 N.W. Prairie View Road, Kansas City, MO 64153-1350. 1.1.3 The contractor shall provide services every Monday through Friday, excluding legal holidays and training days scheduled by the MEPS, as well as a maximum of 28 Saturdays annually, for a total estimated 264 days per year. Extra meals (i.e. mission day meals) may also be required on as many as two of the processing days per month for applicants processing late into the afternoon or evening. The government will provide the contractor with the annual operations schedule prior to contract start and when any changes occur. The government will notify the contractor in advance when services are not required on a scheduled Saturday. 1.1.3.1 Extended Hours Processing Days. On these days, commonly referred to as mission days, the MEPS require additional meals for applicants processing into the late evening hours at the MEPS location. MEPS will determine the number of meals they will require for applicants processing late and add them to the regular noon meal order. See paragraph 5.18. 1.1.4 The number of meals provided during a previous 12-month period is provided for information only at Technical Exhibit 2. 1.2 The government will monitor the contractor's performance under this contract in accordance with (IAW) Federal Acquisition Regulation (FAR) 52.212-4. 1.2.1 The Contractor Officer's Representative (COR), MEPS Commander, MEPS medical officer, designated representatives, or any other person designated in writing by the KO will inspect the facilities where meals are prepared to ensure that state and local health, sanitation, and fire prevention standards are being maintained and that meals are being furnished IAW contract specifications. Such inspections will be conducted at unannounced times. The contractor shall ensure facilities are available for inspections. 1.2.2 Contractor shall begin performance as specified on the effective date of the contract. 1.3 The contractor shall maintain a program of self-inspection, acceptable to the government, to ensure compliance with this contract. Records of inspections shall be maintained and made available to the KO or his/her designated representative when requested. 1.4 The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to all other customers of the establishment and equal to that expected of any public eating/feeding facility. 1.5 CONTRACTOR MANPOWER REPORTING The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all required information using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contractor Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor, if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. SECTION 2 DEFINITIONS 2.1. Acceptance. The act of an authorized representative of the government by which the government approves specific services as partial or complete performance of the contract. 2.2. Armed Forces Applicant. An individual voluntarily applying for entrance into the Armed Forces, Coast Guard or any other Government Agency. 2.3. Contracting Officer (KO). A person duly appointed with authority to enter into and administer contracts on behalf of the Government. The term also includes the authorized representative of the KO acting within his/her written authority. 2.4. Legal Public Holidays [as established pursuant to 5 U.S.C. 6103(a)]: New Year's Day 1 January Martin Luther King, Jr.'s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If a holiday falls on a Saturday, the preceding Friday is the observed day. If a holiday falls on a Sunday, the next Monday is the observed day. The MEPS will normally be closed on holidays, but applicants will normally require meals and lodging on holidays to process at the MEPS on the following day. There are APPROXIMATELY FIVE training days per year. The contractor will be notified in advance of the specific dates as no meals will be required on those dates. 2.5. Lunch Meal. A meal served during the time period stated in PWS section 5.16. 2.6. Military Entrance Processing Station (MEPS). Military activity responsible for administering aptitude tests, medical examinations, and administrative processing of Armed Forces applicants. 2.7 Mission Day Meal. A second meal for applicants processing late into early evening or night at the MEPS on an Extended Hours Processing Day commonly referred to as mission day. 2.8 Quality Assurance. Those actions taken by the government to check goods or services to determine that they meet the requirements of the contract. 2.9 Quality Assurance Evaluator (QAE). A representative of the KO who performs surveillance of the contract. 2.10 Quality Control. Actions taken by a contractor to control the production of goods or services so that they will meet the requirements of the contract. 2.11 United States Military Entrance Processing Command (USMEPCOM). Major command responsible for administering the operation of MEPS. SECTION 3 GOVERNMENT-FURNISHED PROPERTY 3.1 The government will provide the contractor daily authorization. 3.2 The government will provide the following: dining area, tables, chairs, and waste receptacles for applicants to use during the noon meal. 3.3 The government will provide no additional equipment for use by the contractor in performance of this contract. 3.4 The government will make no alterations to the existing facilities. Any alterations required by the contractor shall be made at the contractor's expense. Written approval must be obtained from the KO, the MEPS Commander, and the building manager prior to altering government facilities. The contractor shall restore altered government facilities to their original appearance and condition at the completion of the contract. SECTION 4 CONTRACTOR-FURNISHED PROPERTY The contractor shall furnish all food, facilities, furniture, equipment, supplies, management, supervision and labor required for the performance of this contract, except that specifically identified as government-furnished property in Section 3. SECTION 5 FOOD SPECIFICATIONS AND SPECIFIC TASKS 5.1 The contractor's food service facilities and operations, including food preparation area, shall meet the following minimum standards and shall comply with state and local health department rules on food service sanitation. Current and appropriate federal, state and local licenses and inspections shall be posted or on hand for inspection. 5.2 The food shall be prepared at the contractor's facility, and transported to and served at the MEPS. 5.3 The contractor shall meet the following minimum requirements: 5.3.1 The contractor shall clean the serving and dining site daily upon completion of serving meals. 5.3.2 The contractor shall remove all garbage and trash from the MEPS dining area accumulated from applicants during the serving of the noon meal, at the end of lunch. 5.3.3 The contractor shall ensure the dining area is in the same condition as prior to serving the noon meal. The contractor shall notify the designated MEPS representative when finished cleaning the dining area, prior to departure from the MEPS. 5.3.4 The MEPS will retain such items as cans, bottles, etc. that can be recycled to use in their recycling program. 5.4 During transportation, food and food utensils shall be kept in covered containers or completely wrapped or packaged so as to be protected from contamination and spoilage. 5.5 Enclosed and clean vehicles shall be used for transportation of food. 5.6 Vehicles used to transport food shall meet all federal, state and local health, safety, licensing and insurance requirements. 5.7 If required by federal, state or local laws or regulations, the contractor shall require all food handlers to have a limited medical examination. Upon request, the contractor shall show results of the medical examinations to the KO and/or his designated representative. 5.8 Hands of food handlers shall be free of cuts, sores, and other skin lesions. 5.9 Any person handling food who shows signs of an infectious disease or who is known to be a carrier shall be immediately relieved of his/her duties and reported to medical authorities. 5.10 Food handlers shall wash their hands before starting to work and after using the toilet facilities. 5.11 When assembling sandwiches, food handlers shall wear clean, clear food handler's gloves. All sandwiches shall be prepared/assembled at the contractor's facility; sandwich assembly at the MEPS by the contractor is not permitted. 5.12 The contractor shall prepare and deliver to the MEPS box lunches. Each box lunch shall consist of a sandwich, lettuce, tomato, bag of chips, cookie, apple, straw, and napkin. See paragraphs 5.12.1 through 5.12.7 below for specifications on box lunch content. 5.12.1 The contractor shall provide on a daily basis a variety of three different types of meat submarine style sandwiches and a veggie submarine sandwich, meeting portions and specifications below. Applicant selection is first come, first serve. 5.12.1.1 Bread (Submarine Buns). White, submarine style - 6 inch in length, weighing 2.5 oz. minimum, fresh. Whole Wheat, submarine style - 6 inch length, weighing 2.5 oz. minimum, fresh. 5.12.1.2 Meat, 7.5 oz minimum Ham, baked or boiled, sliced Turkey, sliced Roast Beef, sliced 5.12.1.3 Cheese, 2 slices (minimum total of 1 oz.) (Except on veggie subs) Swiss Provolone American 5.12.2 Veggie submarine sandwiches shall be pre-prepared and shall consist of lettuce, onions, pickles, green peppers, tomatoes, and cucumbers, as a minimum, and shall contain at least 4 slices (minimum of 2 oz) of cheese in lieu of any meat product. 5.12.3 Lettuce and Tomato shall be wrapped individually, separate from each other, separate from the sandwich, to include those box lunches with veggie sandwiches. 5.12.4 Chips, plain, one bag, one ounce or larger nationally known brand (Frito Lay, Jays, Herrs, Wise). 5.12.5 Dessert, one large (5") or two medium (2.5") chocolate chip cookies, pre-packaged. 5.12.6 Fresh Apple, one medium - minimum 1/3 pound. 5.12.7 One straw and one paper napkin, 13 inches x 13 inches minimum. 5.13 The contractor shall provide and make available the following on a daily basis: 5.13.1 Beverages. The contractor shall submit its proposed selection of soft drinks to the KO for approval prior to contract start and prior to any change of a previously approved selection. While all of the following types of beverages are required on a daily basis, the majority furnished daily shall be carbonated soft drinks. Beverages shall consist of the following: 5.13.1.1 A variety (i.e. cola type, root beer, lemon/lime such as sprite, 7-up, Sierra Mist) of nationally known brand (i.e. Pepsi, Coke, Royal Crown) carbonated soft drinks, both diet and regular, in cans or bottles, minimum of 12 oz serving; 5.13.1.2 Ice water, bottled, 500 ml or 20 oz serving; 5.13.1.3 Ice tea, can or bottle, minimum 12 oz serving; 5.13.1.4 Whole milk, 1/2 pint container. 5.13.2 Condiments. The contractor shall include in each box lunch two of each individual serving packages of the following: yellow mustard, brown mustard, mayonnaise, low fat mayonnaise, relish, salt, pepper, oil, and vinegar. 5.14 All food items, other than drinks and condiments specified in paragraph 5.13.1.1 and 5.13.2 above, shall be delivered to the MEPS prepackaged in a box, bag, or container large enough to hold all items without crushing. 5.15 Waxed paper, saran/plastic wrap, or glassine bags shall be used for wrapping non pre-packaged items. 5.16 Meal Times. Meals shall be served at the MEPS from 11:00 a.m. - 1:00 p.m. 5.17 The government estimates that an average of 52 served noon meals shall be required daily with a maximum of 121. The MEPS will notify the contractor by 8:00 a.m. daily with the number of lunches required for that day. 5.18 Mission Day Meal. Mission day meals shall follow the specifications outlined in paragraph 5.12. However, on mission day, the contractor may provide additional selections, such as hot sandwiches, from which the applicants may choose. 5.19 Additional Requirements: 5.19.1 All lunches shall be delivered in serving containers sturdy enough to protect contents. Containers shall be clearly marked (i.e., ham, turkey, veggie, roast beef) and be arranged in view to allow applicant selections. 5.19.2 No items shall be provided or otherwise made available for sale or choice to non-applicants. 5.19.3 Meal Vouchers. The contractor shall perform administrative functions to account for meals services provided to MEPS applicants. Necessary forms and instructions will be made available to the contractor by the Contracting Officer's Representative (COR). By 8:00 a.m. daily, the MEPS will notify the contractor via facsimile or electronic copy the number of lunches needed that day for each service. The contractor will be provided copies of USMEPCOM Form 727-E, Copy 5 Dinner (Lunch) Meal Authorization and Receipt Voucher and shall be responsible for obtaining a signature from each applicant provided a lunch meal. The contractor shall return all signed copies to the MEPS COR after lunch day. TECHNICAL EXHIBIT 1 DELIVERABLES SectionTitleFormatDateRequired FrequencyCopiesDistribution 5.12.4 Chips 1 oz. bag or largerPrior to start of contract and upon any change. Initially and as needed. 3 Contracting Officer 5.13.1.1 DrinksSoft drinks 12 oz. can or bottle; Ice water, iced tea and whole milk, pint.Prior to start of contract and upon any change. Initially and as needed. 3 Contracting Officer 5.19.3 Meal Vouchers Written Form NLT then the end of the work day daily 1 COR TECHNICAL EXHIBIT 2 HISTORICAL DATA SUMMARY Kansas City MEPS November 2011 903 October 2011 996 September 2011 898 August 2011 1,360 July 2011 1,068 June 2011 1,397 May 2011 1,091 April 2011 1,101 March 2011 1,402 February 2011 1,145 January 2011 1,363 December 2010 1,037 Total13,761 NOTE: The above historical data, reflecting the actual number of lunches provided during the period shown, is provided for information only. This does not guarantee future performance.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/a6c2709f729edbd0c2a4d5d07ff7551b)
- Place of Performance
- Address: MICC Center - Fort Knox Directorate of Contracting, Building 1109B Fort Knox KY
- Zip Code: 40121-5000
- Zip Code: 40121-5000
- Record
- SN02693444-W 20120311/120309235425-a6c2709f729edbd0c2a4d5d07ff7551b (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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