SOLICITATION NOTICE
X -- Hotel Requirement for Tacoma, WA area Yellow Ribbon Events
- Notice Date
- 3/27/2012
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- 141 ARW/MSC, Washington Air National guard Contracting Office, 2 South Olympia Avenue, Fairchild AFB, WA 99011-9439
- ZIP Code
- 99011-9439
- Solicitation Number
- 194YELLOWRIBBON
- Response Due
- 4/12/2012
- Archive Date
- 6/11/2012
- Point of Contact
- Matthew Richard, 509-247-7223
- E-Mail Address
-
141 ARW/MSC
(matthew.richard@us.af.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is issued as a request for quote (Reference number: 194YELLOWRIBBON). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2005-54 and the Defense Federal Acquisition. Regulation Supplement (DFARS) change notice 20111102. It is the contractor's responsibility to become familiar with applicable clauses and provisions. This solicitation is 100% SMALL BUSINESS, NAICS CODE 721110. The date, time and request for quote offers are due by: 12:00 PM Pacific Time 12 April 2012 to Matthew.Richard@us.af.mil ALL QUESTIONS MUST BE IN ELECTRONIC FORMAT. NO TELEPHONE QUESTIONS WILL BE ENTERTAINED. Vendor must be registered in CCR before contract can be awarded. This requirement is for the following items to be awarded on a Five Year Blanket Purchase Agreement (BPA): CLIN 0001 - The contractor shall furnish all services and materials necessary to provide hotel rooms and meals (if specified at the time of booking) for the 194 RSW Family Programs for yellow ribbon events. STATEMENT OF WORK 141st and 194th Yellow Ribbon Hotel Requirement DESCRIPTION OF SERVICES: Facility requirements: 1. The Facility shall be able to accommodate 50-60 guest rooms for conference attendees. This may fluctuate depending on our need at the time. The requirement for rooms will be addressed at least 14 days in advance at time of inquiry for room availability. 2. The facility shall have a meeting room suitable for 150 people/internet access/screen/ (Internet access, audio, & screen/to which we can hook up projector). Meeting room is typically required for Friday evening, all day Saturday, and partial day on Sunday. Requirement for this room will be addressed at least 14 days in advance at time of inquiry for room availability. 3. Facility shall be able to provide meals (breakfast, lunch, and dinner) and provide menu of items or like items with vendor quote (BPA is for a five year period). Menu items will change so provide like items with quote. The group as a whole, will choose either meal as needed at the time of booking. Vendor will provide pricing for lodging and pricing for lodging with meals-cost per day. Pricing will fall within Government Per diem rates. Vegetarian option will be included. 4.The facility (lodging cost) will include adequate guest parking located within one block of facility. The contractor shall furnish all services and materials necessary to provide hotel rooms and meals (if specified at the time of booking) for the 194 RSW and or the 141 ARW Family Programs groups. Hotels will comply with Air Force Golden Eagle Standards. See attached. Rooms will be reserved by the 194th or 141st Family Programs managers. ALL ROOM ACCOMODATIONS WILL INCLUDE THE FOLLOWING AT A MINUMUM: -Rooms will be clean, safe and commensurate with 3 star or more hotel industry practices. First-class accommodations with an emphasis on hospitality and premium customer service. Highly reliable hotels offering a fine-dining restaurant/or similar, a range of amenities, and facilities for the sophisticated traveler; also appropriate for the business traveler. -Occupants must have single access to bathroom and shower -Alarm Clock -Hair Dryer -Coffee Pot -Beds with Linen and Pillows -Iron and Ironing Board Golden Eagle Checklist HOUSEKEEPING (General) [1]Are wastebaskets cleaned and emptied daily? [2]Are floors and carpet clean when major messes are noticed? [3]Is the bed made in accordance with established lodging standards? [4]Are the toilets cleaned daily? Are toilets/showers/bathtubs clean inside/out? [5]Are bathroom vanities, sinks, faucets and mirrors clean? [6]Is bathroom "free" of hair and bugs (windows, floor, walls, ceiling)? [7]Is shower curtain/door clean (to include wiping down underside of glass shower doors, etc.)? [8]Are appropriate number of towels available/provided? [9]Are housekeepers following the guests wishes (don't take the towels when they are not on the floor)? [10]Beds made in accordance with established lodging standards? [11]Is light dusting completed and furniture polished? [12]Is vacuuming/mopping completed? [13]Is overall dusting completed (high & low) and furniture polished? [14]Are bedspreads, blankets, linen, pillows, bathmats, and towels clean? [15]Are floors and carpet clean and free of trash (to include under and behind furniture)? [16]Are walls and ceiling clean (free of smudges, spills, etc.)? [17]Are light fixtures clean, free of bugs? [18]Are countertops, sinks and cabinets (inside & out) clean? [19]Are A/C, heat, exhaust, and return air vents clean? [20]Are windows, sills, and tracks clean? [21]Are fixtures/appliances clean and functioning (i.e., toasters, microwaves, hairdryers, phones, etc.)? [22]Are inside of drawers clean? [23]Is the furniture clean to include free of crumbs/trash between cushions? *Eligible contractors may be inspected by WA ANG Public Health prior to award. AF IMT 977 lists applicable inspection standards. *The government is not liable for, and will not pay for, items such as in rooms movies, alcohol, room service or any other charges beyond the contracted room occupancy rate. These items must be paid for directly by the room occupant prior to checkout. *Payment will be made by authorized callers with the Government Purchase Card, after each stay. Cardholder will make payment up to $25,000.00 per call using the GPC card. For amounts over $25,000.00 per call Contracting Officer may use GPC or a BPA call. *This requirement is for a five year agreement, with request for first full year pricing, with the addition of estimates for the remaining four years on the agreement. Please include with all responses to solicitation. *The Government will conduct a full site visit for the top three eligible contractors after bid closing. END STATEMENT OF WORK QASP QUALITY ASSURANCE SURVEILLANCE REPORT (QASP) Performance ObjectiveSOW Para.Performance ThresholdMethod of Surveillance 1. Facility shall have 50-60 guest rooms for conference attendees. 1.0Accuracy 100%Verified by COR prior to event. 2. Facility shall have a meeting room suitable for 150 people/internet access/screen/ (Internet access, audio, & screen/to which we can hook up projector). Meeting room is typically required for Friday evening, all day Saturday, and partial day on Sunday. Requirement for this room will be addressed at least 14 days in advance at time of inquiry for room availability. 2.0Accuracy 100%Verified by visual inspection by COR 3. Facility shall be able to provide meals (breakfast, lunch, and dinner) and provide menu of items or like items with vendor quote. Vegetarian option will be included. Group, as a whole, will choose either no meals or all three meals at time of booking. Vender will provide pricing for lodging only and pricing for lodging with meals-cost per day.3.0Accuracy 100%Verified by visual inspection by COR 5. Facility will include adequate guest parking located within one block of facility.4.0Accuracy 100%Verified through visual inspection by COR WILL VENDOR ACCEPT PAYMENT BY CREDIT CARD? YES [ ] NO [ ] Clauses may be accessed electronically in full text through http://farsite.hill.af.mil. Contractors must be actively registered with the Central Contractor Registration (CCR) at http://www.ccr.gov, at Wide Area Work Flow (WAWF) at http://wawf.eb.mil, AND at Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. FAR 52.204-7. Central Contractor Registration. FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (only if over $25K), FAR 52.211-6, Brand Name or Equal (for commodities when purchase description is brand name or equal), FAR 52.211-17 Delivery of Excess Quantities (for multiple quantities) FAR 52.212-1, Instructions to Offerors-Commercial Items, FAR 52.212-2 Evaluation-Commercial Items Evaluation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. This is a best value decision. The following factors shall be used to evaluate offers: Price and technical acceptability - The Government will evaluate offers for award purposes FAR 52.212-3, Offerors Representation and Certifications Commercial Item or complete electronic annual representations and certifications at http//orca.bpn.gov., FAR 52.212-4 Contract Terms and Condition-Commercial Items; FAR 52.212-5 (DEV) Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Item are incorporated by reference, however, for paragraphs (b) and (c) the following clauses apply. FAR 52.219-6, Notice of Total Small Business Set-Aside (if applicable), FAR 52.219-28, Post Award Small Business Representation (if applicable, FAR 52.222-19 Child Labor - Cooperation with Authorities and Remedies; FAR 52.222-21 -Prohibition Of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-35- Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; FAR 52.222-36 Affirmative Action for Workers With Disabilities; FAR 52.222-37 -Employment Reports On Disabled Veterans And Veterans Of The Vietnam Era; FAR 52.222-41, Service Contract Act of 1965 (Nov 2007) FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (Services Only) FAR 52.222-50 Combating Trafficking in Persons; FAR 52.222-99 (DEV), Notification of Employee Rights under the National labor Relations Act, (Only if over $100K) FAR 52.225-1, Buy American Act - Supplies; Offerors are reminded that the Buy American Act restricts the purchase of supplies that are not domestic end products, FAR 52.225-13, Restrictions on Certain Foreign Purchases, FAR 52.226-6 - Promoting Excess Food Donations to Nonprofit Organizations (Food Services over 25k), FAR 52.232-33 -Payment by Electronic Funds Transfer--Central Contractor Registration; FAR 52.232-36, Payment by Third Party; FAR 52.237-7, Indemnification and Medical Liability Insurance, (Applicable only for medical contracts), FAR 52.253-1 -Computer Generated Forms (when contractor is required to submit data), DFARS 252.204-7003, Control of Government Personnel Work Product, DFARS 252.204-7004 -Required Central Contractor Registration (CCR); Contractors not registered in the CCR will be ineligible for award (register at http://www.ccr.gov/, DFARS 252.211-7003 Item Identification and Valuation, DFARS 252.212-7000, Offeror Representations and Certifications - Commercial Items DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. DFARS 252.225-7000, Buy American Act (BAA) - Balance of Payments Program Certificate (when applicable) DFARS 252-225.7001, BAA - Balance of Payments Program (when applicable) DFARS 252.225-7002, Qualifying Country Sources as Subcontractors DFARS 252.225-7012, Preference for Certain Domestic Commodities DFARS 252.232-7003, Electronic Submission of Payment Requests (WAWF instructions provided at time of award) DFARS 252.243-7002, Request for Equitable Adjustment (when applicable) DFARS 252.246-7000, Material Inspection And Receiving Report DFARS 252.247-7023, Transportation of Supplies by Sea, Alternate III 52.232-18 Availability of Funds. As prescribed in 32.705-1(a), insert the following clause: AVAILABILITY OF FUNDS (APR 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of clause) WAGE DETERMINATION: WD 05-2567 (Rev.-15) was first posted on www.wdol.gov on 06/17/2011
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA45-1/194YELLOWRIBBON/listing.html)
- Place of Performance
- Address: 141 ARW/MSC Washington Air National Guard Contracting Office Fairchild AFB WA
- Zip Code: 99011-9439
- Zip Code: 99011-9439
- Record
- SN02706296-W 20120329/120327234726-aec6f28f13fb73ee3a607050774d8b79 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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