SOURCES SOUGHT
R -- TECHNICAL EDITING FOR SCIENTIFIC DATABASE - ATTACHMENT 1 - ATTACHMENT 2
- Notice Date
- 4/11/2012
- Notice Type
- Sources Sought
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B129, Mail Stop 1640, Gaithersburg, Maryland, 20899-1640
- ZIP Code
- 20899-1640
- Solicitation Number
- NB652080-12-01516
- Archive Date
- 6/29/2012
- Point of Contact
- Randy E. Schroyer, Phone: (301) 975-6314, Jo-Lynn S Davis, Phone: 301-975-6337
- E-Mail Address
-
randy.schroyer@nist.gov, jo-lynn.davis@nist.gov
(randy.schroyer@nist.gov, jo-lynn.davis@nist.gov)
- Small Business Set-Aside
- N/A
- Description
- DIGITIZATION GUIDELINES COMMENTARY GUIDELINES SOURCES SOUGHT NOTICE THIS IS NOT A FORMAL REQUEST FOR PROPOSAL (RFP) AND DOES NOT COMMIT THE NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY (NIST) TO AWARD A CONTRACT NOW OR IN THE FUTURE This is a SOURCES SOUGHT NOTICE to determine the availability of small businesses (e.g., 8(a), service-disabled veteran owned small business, HUBZone small business, small disadvantaged business, veteran-owned small business, and women-owned small business) under NAICS code, 541990, that have the capability, experience, and expert knowledge in the area of performing editing services for a scientific database. The specific database associated with this procurement is populated with Ceramic Phase Equilibrium Data. Our objective is to compile, evaluate, determine, and disseminate phase equilibrium data to facilitate and optimize the development, processing, and usage of advanced ceramic materials. By delineating the conditions (chemical composition, temperature, pressure, and atmosphere) under which pure compounds and their mixtures occur, phase equilibrium data provide essential thermochemical guidance for the technical exploitation of ceramic materials. Technical Editing Services for SRD 31 (Phase Equilibria Diagrams) I. BACKGROUND The American Ceramic Society (ACerS) and the National Institute of Standards and Technology (NIST) hold joint copyright to the database Phase Equilibria Diagrams* (Standard Reference Database 31 (SRD 31)). This project originated in 1933 as an ACerS-NIST (then NBS) partnership. The contents of this database consist of equilibrium phase diagrams, or processing maps, for ceramic materials. Phase equilibrium data are used throughout the ceramics industry to understand and control the complex phenomena that underlie the production and performance of advanced materials. Phase diagrams serve as maps of the equilibrium chemical and structural behaviors exhibited by materials and provide critical starting information for the rational design of materials processing schemes, quality assurance efforts, and optimization of the physical and chemical properties of advanced materials. The Phase Equilibria Diagrams* series (SRD 31) provides critical written commentaries, evaluated graphical representations, bibliographic data, and analytical capabilities. The published portion of the database now includes over 21,000 phase diagrams contained in 24 books and a CD-ROM. Activities in the Ceramics Division Data Center include continuous addition of new database content (about 1,000 new diagrams per year), dissemination of the data in printed and digital formats, and development of scientific software to facilitate access to and use of the data. II. PURPOSE The purpose of this requirement is to provide the full range of technical editing services needed to produce new content for SRD 31, Phase Equilibria Diagrams* (PED). New database entries are called PED Figures, each consisting of critical-evaluation commentary text and one or more phase diagrams. The information for new PED Figures is extracted from original scientific literature (including foreign-language publications), critically evaluated by scientists with advanced education and expertise in ceramic science (see section IX), and prepared for publication by editors that are not available within the government. III. SCOPE OF WORK The Contractor shall provide professional/scientific editing services needed to prepare new content; i.e., new PED Figures, for publication in SRD 31. The editing workflow begins with searching the original literature, retrieving and classifying new content, preparation of critical commentaries and evaluated diagrams, ensuring that commentaries and diagrams conform to the guidelines (Attachment 1), graphical digitization of new diagrams, entering new content in the content management system (CMS), and finally, formatting new content for publication. The following categories of editing services are required to accomplish and manage the workflow: Literature Editor - identify recently published scientific papers with new content for the database Contributing Editors - prepare new PED Figures consisting of commentaries with critical evaluations of published scientific articles written in both English and foreign languages (e.g., Chinese, Russian, German, Japanese, French, Polish) and edited/corrected diagrams (guidelines and sample given in Attachment 1) General Editors - edit the work of the Contributing Editors - ensure that commentaries and phase diagrams conform with guidelines (Attachment 1) Graphics Editors - digitize, edit, and render diagrams for publication in standardized format (Attachments 1 and 2) Text/Production Editor(s) - enter edited commentaries in the CMS and produce formatted figures containing commentaries and diagrams for review by the General Editors and for the publication process Managing Editor - coordinate the workflow of the entire process, from retrieval of new articles from library to publication of final PED Figures in SRD 31 Services shall be provided according to publication deadlines determined by the NIST Contracting Officers Representative (COR) and the amount of new appropriate content selected by the COR for inclusion in SRD 31. IV. SPECIFIC TASKS The Contractor shall provide all labor and supervision (unless otherwise stated herein) to conduct the following tasks: 1. Perform computer searches of the primary scientific literature to identify new content suitable for the database and identify and assign the chemical system for each new diagram identified for possible addition to SRD 31. 2. Provide critical scientific evaluations (commentaries) of original published manuscripts selected by NIST and evaluate/edit the phase diagrams contained in the manuscripts in accordance with the guidelines and sample PED Figure (Attachment 1) 3. Review and edit as necessary new PED Figures to ensure compliance with the guidelines (Attachment 1) 4. Digitize (Attachment 2) and edit phase diagrams to render them in a standardized format (Attachment 1, section on phase diagrams) and to implement any indicated corrections. 5. Enter new commentaries in the CMS, produce formatted figures containing commentaries and diagrams for the review process, enter text corrections as needed, replace diagrams with corrected versions as needed, and prepare final versions of PED Figures for publication. 6. Manage and coordinate the overall work process: keep track of and organize manuscripts with new content for the database, send papers and diagrams selected by NIST out for critical evaluation and preparation of new PED Figures, keep track of the new PED Figures through the editing process, organize diagrams that need to be digitized and work closely with the COR to meet publication deadlines. V. DELIVERABLES AND REPORTS 1. New scientific papers with new phase diagrams for SRD 31 (approx. 200 per year) 2. New database PED Figures consisting of written commentaries and corrected, digitized diagrams that conform with the guidelines and sample (Attachment 1) (approx. 600 per year) VI. DELIVERABLE DUE DATES The Contractor shall: Search the scientific literature at the rate of publication of Chemical Abstracts (C.A.) i.e., two C.A. volume numbers per year. This includes computer searching, reading of abstracts of keyword hits, selection of papers for inspection, and selection/classification of new diagrams. Disseminate papers to the Contributing Editors, selected by the NIST COR for evaluation and preparation of new PED Figures, within 3 weeks. New PED Figures consisting of written commentaries and corrected diagrams are due within 6 weeks from receipt of original materials. Enter all materials received for new PED Figures into the database within 3 weeks of receipt and prepare each for further editing within 1 month of receipt. Enter corrections to PED Figures in the CMS within 3 weeks of receipt. Corrected, final PED Figures (commentaries and diagrams), appropriate and ready for publication, are due at a rate of 50 per month. VII. PERIOD OF PERFORMANCE AND PLACE OF PERFORMANCE a) Period of Performance Base Period: January 2, 2013 through January 1, 2014. Option Period 1: January 2, 2014 through January 1, 2015 Option Period 2: January 2, 2015 through January 1, 2016 Option Period 3: January 2, 2016 through January 1, 2017 Option Period 4: January 2, 2017 through January 1, 2018 b) Place of Performance The place of performance will be the NIST, Gaithersburg, MD campus for all work categories other than Contributing Editors and General Editors. VIII. GOVERNMENT-FURNISHED PROPERTY, DATA AND/OR INFORMATION The Government will provide office space, library resources, and all other facilities and equipment for the services conducted onsite. IX. CONTRACTOR'S MINIMUM QUALIFICATIONS The Contractor must have at least three (3) years or more experience in providing editing services similar to those described in this requirement. Contributing Editor - must have expertise and advanced education in ceramic phase equilibria science; typically demonstrated by a Ph.D. in a pertinent physical science such as geology, materials science, ceramic science, metallurgy, physics, or inorganic chemistry. In addition, Contributing Editors shall have the capability to translate foreign languages (Russian, Chinese, German, French, Polish, and Japanese). General Editor - must have expertise and advanced education in, or that relates to, ceramic phase equilibria science; typically demonstrated by a Ph.D. in a pertinent physical science such as geology, materials science, ceramic science, metallurgy, physics, or inorganic chemistry. Literature Editor - must have expertise and advanced education in, or that relates to, a physical science; typically demonstrated by a Ph.D. in a pertinent physical science such as geology, materials science, ceramic science, metallurgy, physics, or chemistry. Graphics Editor - must have completed at least one year of chemistry at the college level; ideal candidates have B.S. degrees in a pertinent physical science such as materials science, chemistry, physics, or geology. Text/Production Editor - must have at least one year of experience with scientific database entry involving chemical and physical information. Managing Editor - must have at least one year of experience managing work-flow in a scientific data project X. EXHIBITS AND ATTACHMENTS Attachment 1: Guidelines for Preparation of Commentaries and Diagram Editing and Markup Attachment 2: Digitization Package User Instructions *Phase Equilibria Diagrams, Vols. I-XIV, published by the American Ceramic Society, Westerville, Ohio, 1964-2005; available as reference books in the libraries of most large universities or as CDROM, v.3.3.0, July 2010; sample provided in Attachment 1. More sample figures are available in the free demonstration version of the CDROM v.3.3 database, downloadable from the website http://www.nist.gov/srd/nist31.cfm Small businesses that currently possess such capabilities and have prior experience providing services using this expertise are encouraged to respond to this notice by providing the following information: 1. Brief narrative providing evidence of expertise in providing technical editing services for a scientific database that align with the areas noted above. 2. Capabilities Statement discussing core competencies and past projects relative to scientific editing efforts. 3. Website link for purposes of viewing similar project work. 4. Current socioeconomic status of your company including the North American Industrial Classification System (NAICS) code. 5. Indication of whether your company currently has an active registration in the Central Contractor Registration at www.ccr.gov and Online Representations and Certifications Application (ORCA) at https://bpn.orca.gov No telephone requests will be honored. All information provided will become property of NIST and will not be returned. No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow-up information requests. Respondents will not be notified of the results of the evaluation. All capability statements and information requested above must be submitted via e-mail to randy.schroyer@nist.gov. Responses must be submitted not later than 5:00PM EST April 27, 2012. Responses shall be limited to 5 typed pages, including attachments.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOC/NIST/AcAsD/NB652080-12-01516/listing.html)
- Place of Performance
- Address: 100 Bureau Dr., Gaithersburg, Maryland, 20899-0001, United States
- Zip Code: 20899-0001
- Zip Code: 20899-0001
- Record
- SN02719258-W 20120413/120411234926-2d5e019dc35e5abc9db7e3e84fcf5796 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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