PRESOL | 78 | GRADUATION SET-UP AND TEAR DOWN 2012

FBO DAILY ISSUE OF MAY 05, 2012 FBO #3815
SOLICITATION NOTICE

78 -- GRADUATION SET-UP AND TEAR DOWN 2012

Notice Date: 5/3/2012
Notice Type: Combined Synopsis/Solicitation
NAICS: 532490 — Other Commercial and Industrial Machinery and Equipment Rental and Leasing
Contracting Office: Department of Transportation, Maritime Administration (MARAD), U.S. Merchant Marine Academy (Procurement), MMA-5206, Division of Procurement, Kings Point, New York, 11024-1699
ZIP Code: 11024-1699
Solicitation Number: DTMA-95-Q-2012-0157
Archive Date: 6/7/2012
Point of Contact: DEBORAH PORTER, Phone: 5167266137, Maxmillian S Diah, Phone: 516-773-5584
E-Mail Address: porterd@usmma.edu, diahm@usmma.edu
(porterd@usmma.edu, diahm@usmma.edu)
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number stated above, and it is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-55, effective January 3, 2012. The Solicitation number is DTMA-95-Q-2012-0157 and is issued as a request for quotation (RFQ). The combined synopsis/solicitation will result in a fixed price purchase order plus four (4) option years. This requirement is a total set-aside for small business. Offers received from concerns that are not small business concerns shall be considered non-responsive and will be rejected (in accordance with FAR 52.219-06 Notice of Total Small Business Set-Aside which applies to this solicitation). The associated North American Industrial Classification System (NAICS) code for this procurement is 532490 with a small business size standard of 7.0- Million. The United States Merchant Marine Academy (USMMA) at Kings Point, New York requires the services of a qualified organization capable of performing Graduation Set-Up and Tear Down for our 2012 Graduation. The period of performance is from June 11, 2012 through June 22, 2012. Set-up must be completed by June 15, 2012. Requirements: Line Item 0001 Contractor shall furnish and install 4EA bleachers with a seating capacity of 450 (total capacity of 2000). Bleachers shall not exceed 50 feet in length. Height and width do not have space constrictions. Line Item 0002 Contractor shall furnish and set up 2500 white plastic chairs with padding in location to be determined by COTR. Line Item 0003 Provide a stage with dimensions of 12' x 72' x 3'. Stage will be constructed as directed by COTR. Stage will have one ADA ramp with guard rails, one staircase with guard rails, black carpeting and a black skirt. Line Item 0004 Contractor shall provide and install a lighting and sound package for the stage. This will include lighting for the stage and backdrop, on site generator set and technician on site. Lighting shall provide sufficient illumination for professional video recording and live broadcast. Lighting shall include sufficient, appropriate fixtures to provide a. Key lighting for two (2) podiums b. Fill Lighting for the entire package c. Back Lighting for the stage backdrop The audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations.The audio package shall include two (2) microphones at two (2) podiums. The audio package shall be able to distribute audio signals for press feeds. The Contractor shall provide an on-site technician to set up the audio / video on 6/17/2012 and to operate the audio console on 6/18/2012 and 1 day after graduation to remove all audio/ video equipment. Line Item 0005 Furnish and install dance floor with approximate dimensions 80' x 39' Line Item 0006 Contractor shall furnish and install stage with dimensions 12' x 24' x 3'. Stage will include steps with railing and skirting. Line Item 0007 Contractor will furnish and install three tents with dimensions approximately 30' x 30' in areas designated by COTR. Tents will have 10' eave. NOTE: No stakes or other devices shall be driven into any stone or asphalt surface. Protective pads (plywood or other similar material) shall be used for all tent poles, supports, and other structures to protect brick, stone, grass, and other surfaces from damage. Line Item 0008 Contractor shall furnish and install one tent with approximate dimensions 30' x 90'. Tent will be installed to cover the stage. Contractor shall install a free -standing aluminum ridge tent over the stage, with approximate dimensions of 30 meters wide at the gable ends by 10 meters deep at the eaves. There shall be no center supports. Line Item 0009 Contractor will provide and install tent with approximate dimensions of 40' x 90'. Tent will only be erected in the event of inclement weather. Notice will be given to contractor two days prior to start of construction. Line Item 0010 Contractor shall furnish and install the following tables: 22EA 8' rectangular tables, 8EA 6' rectangular tables, 12EA 60" round tables with associated umbrella package. All tables will be covered with white linen tablecloths of adequate size. Period of Performance June 11, 2012 through June 22, 2012. Set-up must be completed by June 15, 2012. TERMS OF DELIVERY Delivery shall be FOB Destination Delivery and acceptance of deliverables shall be FOB DESTINATION at the following location: U.S. Merchant Marine Academy (USMMA) Department of Maintenance and Repair 300 Steamboat Road Kings Point, NY 11024-1699 CLAUSES 52.252-2 Clauses Incorporated by Reference This solicitation incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following Internet address: Federal Acquisition Regulations (52) https://www.acquisition.gov/COMP/FAR/CURRENT/HTML/FARTOCP52.HTML The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this solicitation. The provision at 52.212-2 Evaluation-Commercial Items (Jan 1999) applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be deemed the lowest price technically acceptable offer. Delivery, technical capability of the item offered to meet the Government requirement, and past performance will be evaluated to determine technical acceptability. The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items is incorporated into this solicitation, however, only the following clauses apply to this acquisition: 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36 and 52.232-33. 52.217-9 Option to Extend the Term of the Contract (Mar 2000). (a) The Government may extend the term of this contract by written notice to the Contractor within 60 that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years (6) months. (End of clause) 52.217-8 -- Option to Extend Services. As prescribed in 17.208 (f), insert a clause substantially the same as the following: Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 14 days. (End of Clause) APPLICABLE SERVICE CONTRACT ACT WAGE DETERMINATION: The Service Contract Act Wage Determination applicable to this requirement is available online at the following address: http://www.wdol.gov/sca.aspx#11 INVOICE SUBMISSION INSTRUCTIONS - The Contractor may submit invoices in either electronic or paper format. Electronic submission is preferred. (1) Electronic invoices shall be address to MARADInvoices@faa.gov. Electronic invoices shall conform to the following criteria, or be subject to rejection: a. Invoice and supporting documentation shall be in Adobe Acrobat (PDF) format. b. The e-mail subject shall include the contract/purchase order number and invoice number. c. The transmitting e-mail shall include the following information: Name of the Contractor; Invoice date and number; Invoice amount; Contract number and, if applicable, the order or modification number; Terms of any discount for prompt payment offered; Payment Instructions (i.e., financial institution, ABA routing#, account#) (2) Paper invoices shall be submitted to the following address. Multiple copies are not required. MARAD A/P Invoices P.O. Box 25710 Oklahoma City, OK 73125 BASIS FOR AWARD Award will be made to the responsible, technically acceptable quoter, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest price technically acceptable (LPTA). The provision at 52.212-3 Offeror Representations and Certifications-Commercial Items, applies to this solicitation. A copy of the provision may be attained from https://www.acquisition.gov/far/. Each offeror shall include a completed copy of the provision at 52.212-3 (Nov 2006) or certification that these have been completed online via Online Representations and Certifications application (ORCA) at https://orca.bpn.gov/. To be awarded this contract, the offeror must be registered in CCR. CCR information may be found at https://www.bpn.gov/ccr/. Signed quotes are due NO LATER THAN 12:00 P.M. EST on May 23, 2012. All responsible small business sources may submit a response which, if timely received, will be considered by the agency. Quotes may be emailed to porterd@usmma.edu or delivered/mailed to: U.S. Merchant Marine Academy Attention: Deborah Porter (DTMA-95-Q-2012-0157) Procurement Department - Room 212 300 Steamboat Road Kings Point, NY 11024-1699 For information regarding this solicitation, please contact: Deborah Porter, Contract Specialist Phone: 516-726-6137, Fax 516-773-5251 or Email: porterd@usmma.edu BASE PERFORMANCE PERIOD: 11 JUNE 2012 THROUGH 22 JUNE 2012. SET-UP MUST BE COMPLETED BY JUNE 15, 2012. BASE PERFORMANCE PERIOD: 11JUNE 2012 THROUGH 22 JUNE 2012 ITEM DESCRIPTION QTY UNIT UNIT PRICE EXTENDED AMOUNT 0001 Furnish and install 4EA bleachers with a seating capacity of 450 (total capacity of 2000). Bleachers shall not exceed 50 feet in length. Height and width do not have space constrictions. 4 EA 0002 Furnish and set up 2500 white plastic chairs with padding in location to be determined by COTR. 2500 EA 0003 Provide a stage with dimensions of 12' x 72' x 3'. Stage will be constructed as directed by COTR. Stage will have one ADA ramp with guard rails, one staircase with guard rails, black carpeting and a black skirt. 1 EA 0004 Contractor shall provide and install a lighting and sound package for the stage. This will include lighting for the stage and backdrop, on site generator set and technician on site. Lighting shall provide sufficient illumination for professional video recording and live broadcast. Lighting shall include sufficient, appropriate fixtures to provide a. Key lighting for two (2) podiums b. Fill Lighting for the entire package c. Back Lighting for the stage backdrop The audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations.The audio package shall include two (2) microphones at two (2) podiums.The audio package shall be able to distribute audio signals for press feeds. The Contractor shall provide an on-site technician to set up the audio / video on 6/17/2012 and to operate the audio console on 6/18/2012 and 1 day after graduation to remove all audio/ video equipment. 1 job 0005 Furnish and install dance floor with approximate dimensions 80' x 39' 1 EA 0006 Furnish and install stage with dimensions 12' x 24' x 3'. Stage will include steps with railing and skirting. 1 EA 0007 Furnish and install three tents with dimensions approximately 30' x 30' in areas designated by COTR. Tents will have 10' eave. NOTE : No stakes or other devices shall be driven into any stone or asphalt surface. Protective pads (plywood or other similar material) shall be used for all tent poles, supports, and other structures to protect brick, stone, grass, and other surfaces from damage. 3 EA 0008 Contractor shall furnish and install one tent with approximate dimensions 30' x 90'. Tent will be installed to cover the stage. Contractor shall install a free -standing aluminum ridge tent over the stage, with approximate dimensions of 30 meters wide at the gable ends by 10 meters deep at the eaves. There shall be no center supports. 1 EA 0009 Contractor will provide and install tent with approximate dimensions of 40' x 90'. Tent will only be erected in the event of inclement weather. Notice will be given to contractor two days prior to start of construction. 1 EA 0010 Contractor shall furnish and install the following tables: 22EA 8' rectangular tables, 8EA 6' rectangular tables, 12EA 60" round tables with associated umbrella package. All tables will be covered with white linen tablecloths of adequate size. 42 EA TOTAL COST FOR BASE YEAR: FIRST OPTION YEAR: JUNE 2013 (EXACT DATES TO BE DETERMINED AT A LATER TIME) ITEM DESCRIPTION QTY UNIT UNIT PRICE EXTENDED AMOUNT 0001 Furnish and install 4EA bleachers with a seating capacity of 450 (total capacity of 2000). Bleachers shall not exceed 50 feet in length. Height and width do not have space constrictions. 4 EA 0002 Furnish and set up 2500 white plastic chairs with padding in location to be determined by COTR. 2500 EA 0003 Provide a stage with dimensions of 12' x 72' x 3'. Stage will be constructed as directed by COTR. Stage will have one ADA ramp with guard rails, one staircase with guard rails, black carpeting and a black skirt. 1 EA 0004 Contractor shall provide and install a lighting and sound package for the stage. This will include lighting for the stage and backdrop, on site generator set and technician on site. Lighting shall provide sufficient illumination for professional video recording and live broadcast. Lighting shall include sufficient, appropriate fixtures to provide a. Key lighting for two (2) podiums b. Fill Lighting for the entire package c. Back Lighting for the stage backdrop The audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations.The audio package shall include two (2) microphones at two (2) podiums.The audio package shall be able to distribute audio signals for press feeds. The Contractor shall provide an on-site technician to set up the audio / video on date TBD and to operate the audio console on date TBD and 1 day after graduation to remove all audio/ video equipment.. 1 JOB 0005 Furnish and install dance floor with approximate dimensions 80' x 39' 1 EA 0006 Furnish and install stage with dimensions 12' x 24' x 3'. Stage will include steps with railing and skirting. 1 EA 0007 Furnish and install three tents with dimensions approximately 30' x 30' in areas designated by COTR. Tents will have 10' eave. NOTE : No stakes or other devices shall be driven into any stone or asphalt surface. Protective pads (plywood or other similar material) shall be used for all tent poles, supports, and other structures to protect brick, stone, grass, and other surfaces from damage. 3 EA 0008 Contractor shall furnish and install one tent with approximate dimensions 30' x 90'. Tent will be installed to cover the stage. Contractor shall install a free -standing aluminum ridge tent over the stage, with approximate dimensions of 30 meters wide at the gable ends by 10 meters deep at the eaves. There shall be no center supports. 1 EA 0009 Contractor will provide and install tent with approximate dimensions of 40' x 90'. Tent will only be erected in the event of inclement weather. Notice will be given to contractor two days prior to start of construction. 1 EA 0010 Contractor shall furnish and install the following tables: 22EA 8' rectangular tables, 8EA 6' rectangular tables, 12EA 60" round tables with associated umbrella package. All tables will be covered with white linen tablecloths of adequate size. 42 EA TOTAL COST FOR FIRST OPTION YEAR: SECOND OPTION YEAR: JUNE 2014 (EXACT DATES TO BE DETERMINED AT A LATER TIME) ITEM DESCRIPTION QTY UNIT UNIT PRICE EXTENDED AMOUNT 0001 Furnish and install 4EA bleachers with a seating capacity of 450 (total capacity of 2000). Bleachers shall not exceed 50 feet in length. Height and width do not have space constrictions. 4 EA 0002 Furnish and set up 2500 white plastic chairs with padding in location to be determined by COTR. 2500 EA 0003 Provide a stage with dimensions of 12' x 72' x 3'. Stage will be constructed as directed by COTR. Stage will have one ADA ramp with guard rails, one staircase with guard rails, black carpeting and a black skirt. 1 EA 0004 Contractor shall provide and install a lighting and sound package for the stage. This will include lighting for the stage and backdrop, on site generator set and technician on site. Lighting shall provide sufficient illumination for professional video recording and live broadcast. Lighting shall include sufficient, appropriate fixtures to provide a. Key lighting for two (2) podiums b. Fill Lighting for the entire package c. Back Lighting for the stage backdrop The audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations.The audio package shall include two (2) microphones at two (2) podiums.The audio package shall be able to distribute audio signals for press feeds. The Contractor shall provide an on-site technician to set up the audio / video on date TBD and to operate the audio console on date TBD and 1 day after graduation to remove all audio/ video equipment.. 1 JOB 0005 Furnish and install dance floor with approximate dimensions 80' x 39' 1 EA 0006 Furnish and install stage with dimensions 12' x 24' x 3'. Stage will include steps with railing and skirting. 1 EA 0007 Furnish and install three tents with dimensions approximately 30' x 30' in areas designated by COTR. Tents will have 10' eave. NOTE : No stakes or other devices shall be driven into any stone or asphalt surface. Protective pads (plywood or other similar material) shall be used for all tent poles, supports, and other structures to protect brick, stone, grass, and other surfaces from damage. 3 EA 0008 Contractor shall furnish and install one tent with approximate dimensions 30' x 90'. Tent will be installed to cover the stage. Contractor shall install a free -standing aluminum ridge tent over the stage, with approximate dimensions of 30 meters wide at the gable ends by 10 meters deep at the eaves. There shall be no center supports. 1 EA 0009 Contractor will provide and install tent with approximate dimensions of 40' x 90'. Tent will only be erected in the event of inclement weather. Notice will be given to contractor two days prior to start of construction. 1 EA 0010 Contractor shall furnish and install the following tables: 22EA 8' rectangular tables, 8EA 6' rectangular tables, 12EA 60" round tables with associated umbrella package. All tables will be covered with white linen tablecloths of adequate size. 42 EA TOTAL COST FOR SECOND OPTION YEAR: THIRD OPTION YEAR: JUNE 2015 (EXACT DATES TO BE DETERMINED AT A LATER TIME) ITEM DESCRIPTION QTY UNIT UNIT PRICE EXTENDED AMOUNT 0001 Furnish and install 4EA bleachers with a seating capacity of 450 (total capacity of 2000). Bleachers shall not exceed 50 feet in length. Height and width do not have space constrictions. 4 EA 0002 Furnish and set up 2500 white plastic chairs with padding in location to be determined by COTR. 2500 EA 0003 Provide a stage with dimensions of 12' x 72' x 3'. Stage will be constructed as directed by COTR. Stage will have one ADA ramp with guard rails, one staircase with guard rails, black carpeting and a black skirt. 1 EA 0004 Contractor shall provide and install a lighting and sound package for the stage. This will include lighting for the stage and backdrop, on site generator set and technician on site. Lighting shall provide sufficient illumination for professional video recording and live broadcast. Lighting shall include sufficient, appropriate fixtures to provide a. Key lighting for two (2) podiums b. Fill Lighting for the entire package c. Back Lighting for the stage backdrop The audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations.The audio package shall include two (2) microphones at two (2) podiums.The audio package shall be able to distribute audio signals for press feeds. The Contractor shall provide an on-site technician to set up the audio / video on date TBD and to operate the audio console on date TBD and 1 day after graduation to remove all audio/ video equipment.. 1 JOB 0005 Furnish and install dance floor with approximate dimensions 80' x 39' 1 EA 0006 Furnish and install stage with dimensions 12' x 24' x 3'. Stage will include steps with railing and skirting. 1 EA 0007 Furnish and install three tents with dimensions approximately 30' x 30' in areas designated by COTR. Tents will have 10' eave. NOTE : No stakes or other devices shall be driven into any stone or asphalt surface. Protective pads (plywood or other similar material) shall be used for all tent poles, supports, and other structures to protect brick, stone, grass, and other surfaces from damage. 3 EA 0008 Contractor shall furnish and install one tent with approximate dimensions 30' x 90'. Tent will be installed to cover the stage. Contractor shall install a free -standing aluminum ridge tent over the stage, with approximate dimensions of 30 meters wide at the gable ends by 10 meters deep at the eaves. There shall be no center supports. 1 EA 0009 Contractor will provide and install tent with approximate dimensions of 40' x 90'. Tent will only be erected in the event of inclement weather. Notice will be given to contractor two days prior to start of construction. 1 EA 0010 Contractor shall furnish and install the following tables: 22EA 8' rectangular tables, 8EA 6' rectangular tables, 12EA 60" round tables with associated umbrella package. All tables will be covered with white linen tablecloths of adequate size. 42 EA TOTAL COST FOR THIRD OPTION YEAR: FOURTH OPTION YEAR: JUNE 2016 (EXACT DATES TO BE DETERMINED AT A LATER TIME) ITEM DESCRIPTION QTY UNIT UNIT PRICE EXTENDED AMOUNT 0001 Furnish and install 4EA bleachers with a seating capacity of 450 (total capacity of 2000). Bleachers shall not exceed 50 feet in length. Height and width do not have space constrictions. 4 EA 0002 Furnish and set up 2500 white plastic chairs with padding in location to be determined by COTR. 2500 EA 0003 Provide a stage with dimensions of 12' x 72' x 3'. Stage will be constructed as directed by COTR. Stage will have one ADA ramp with guard rails, one staircase with guard rails, black carpeting and a black skirt. 1 EA 0004 Contractor shall provide and install a lighting and sound package for the stage. This will include lighting for the stage and backdrop, on site generator set and technician on site. Lighting shall provide sufficient illumination for professional video recording and live broadcast. Lighting shall include sufficient, appropriate fixtures to provide a. Key lighting for two (2) podiums b. Fill Lighting for the entire package c. Back Lighting for the stage backdrop The audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations.The audio package shall include two (2) microphones at two (2) podiums.The audio package shall be able to distribute audio signals for press feeds. The Contractor shall provide an on-site technician to set up the audio / video on date TBD and to operate the audio console on date TBD and 1 day after graduation to remove all audio/ video equipment.. 1 JOB 0005 Furnish and install dance floor with approximate dimensions 80' x 39' 1 EA 0006 Furnish and install stage with dimensions 12' x 24' x 3'. Stage will include steps with railing and skirting. 1 EA 0007 Furnish and install three tents with dimensions approximately 30' x 30' in areas designated by COTR. Tents will have 10' eave. NOTE : No stakes or other devices shall be driven into any stone or asphalt surface. Protective pads (plywood or other similar material) shall be used for all tent poles, supports, and other structures to protect brick, stone, grass, and other surfaces from damage. 3 EA 0008 Contractor shall furnish and install one tent with approximate dimensions 30' x 90'. Tent will be installed to cover the stage. Contractor shall install a free -standing aluminum ridge tent over the stage, with approximate dimensions of 30 meters wide at the gable ends by 10 meters deep at the eaves. There shall be no center supports. 1 EA 0009 Contractor will provide and install tent with approximate dimensions of 40' x 90'. Tent will only be erected in the event of inclement weather. Notice will be given to contractor two days prior to start of construction. 1 EA 0010 Contractor shall furnish and install the following tables: 22EA 8' rectangular tables, 8EA 6' rectangular tables, 12EA 60" round tables with associated umbrella package. All tables will be covered with white linen tablecloths of adequate size. 42 EA TOTAL COST FOR FOURTH OPTION YEAR:
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DOT/MARAD/USMMA/DTMA-95-Q-2012-0157/listing.html)
Place of Performance: Address: U.S. Merchant Marine Academy, 300 Steamboat Road, Kings Point, New York, 11024, United States; Zip Code: 11024
Record: SN02738704-W 20120505/120504000730-a3ee38456b4914fce6536039cb7f32c4 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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78 -- GRADUATION SET-UP AND TEAR DOWN 2012