SOLICITATION NOTICE
70 -- Xplore AllVue Xtreme Tablets
- Notice Date
- 8/8/2012
- Notice Type
- Presolicitation
- NAICS
- 423430
— Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
- Contracting Office
- BLM UT-STATE OFC ADM SVCS BR(UT952)440 WEST 200 SOUTH, SUITE 500SALT LAKE CITYUT84101US
- ZIP Code
- 00000
- Solicitation Number
- L12PS01169
- Response Due
- 8/23/2012
- Archive Date
- 9/22/2012
- Point of Contact
- Jolyn M Goss
- E-Mail Address
-
jgoss@blm.gov
(jgoss@blm.gov)
- Small Business Set-Aside
- N/A
- Description
- The Bureau of Land Management, Salt Lake City, Utah has a brand-name only requirement for 12 each Xplore Technologies AllVue Xtreme Tablets. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation document and the incorporated provisions and clauses are those in effect through FAC 2005-60 (July 2012). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Solicitation Number for this Request for Quote is L12PS01169. 1. 12 Each - 25010-3EK4T-00T03 - iX104C5 AllVue Xtreme Tablet - Price: $_______________ 2. 12 Each - 11-01019B - Spare 10-cell 68.5 wH Battery - Price: $_______________ 3. 12 Each - 11-90031 - xGPS Pro 2 Meter Module -Price: $_______________ 4. 12 Each - 02-05033 - Active X-Stand - Price: $_______________ 5. 12 Each - 11-50035 - 12-16 Volt Cigarette Adapter - Price: $_______________ 6. 12 Each - 03-99040 - Xguard Accidental Warranty, 4 Year - Price: $_______________ Total Price (including shipping): $_______________ 52.212-02, Evaluation - Commercial Items. Technical Performance: Prospective Offer must be regularly established in the business called for. Past Performance: The Government may, at its discretion, base past performance on past knowledge and previous experience with the contractor, supply or service being provided, customer survey or other reasonable basis. Price. Technical and Past Performance, when combined are of significantly greater importance when compared to price. (b) A written notice of award or acceptance of an offer, mailed or otherwise, furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 52.212-3, Offeror Representations and Certifications - Commercials Items (Offeror to provide complete copy with offer); 52.212-4, Contract Terms and Conditions; 52.212-5, Contract Terms and Conditions required to Implement Statutes or Executive Orders - Commercial Items; 9.1452.212-05, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items - Department of the Interior (Deviation); 52.204-06, Data Universal Numbering System (DUNS) Number; 52.216 -27, Privacy Act Notification; 52.224-2, Privacy Act; 52.242-15, Stop-Work Order; 52.242-17, Government Delay of Work; 52.217-8, Liability Insurance - Department of the Interior;52.228-5, Insurance - Work on a Government Installation; 52.246-20, Warranty of Services; 52.233-02, Service of Protest; 1452.233-2, Electronic Invoicing and Payment Requirements - Internet Payment Platform (IPP) (August 2009), Service of Protest - Department of the Interior (JUL 1996) (Deviation); 1510.283, Electronic Funds Transfer Payment; 52.237-01, Site Visit; 52.219-06, Notice of Small Business Set-aside; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-221, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; Electronic Invoicing and Payment Requirements - Internet Payment Platform (IPP) (August 2009), Authorities and Delegation (May 2010), DOI Text Messaging Prohibition (October 2009), 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans; 52.225-1, Buy American Act - Supplies; 52.232-29, Terms for Financing of Purchases of Commercial Items; 52. 232-33, Payment by Electronic Funds Transfer - Central Contractor Registration. The North American Industry Classification System number for this solicitation is 423430, size 100. Offers are due no later than 5:00 PM MST, August 23, 2012. All offers shall be emailed to bbeckstrand@blm.gov. All offerors must be registered in the System for Award Management (SAM) System. You may register at: www.sam.gov. Government Point of Contact: Brian Beckstrand Contract Buyer Phone: 801-539-4172 Fax: 801-539-4222 Email: bbeckstrand@blm.gov JoLyn Goss Contracting Officer Phone: 801-539-4165 Fax: 801-539-4222 Email: jgoss@blm.gov Bureau of Land Management PO BOX 45155 Salt Lake City, Utah 84145 BRAND NAME JUSTIFICATION In accordance with the authority granted by 41 U.S.C. 253(c)(1), this request for award under other than full and open competition is hereby submitted as a brand name only. 1. The agency: Bureau of Land Management Utah State Office 440 West 200 South, Suite 500 Salt Lake City UT 84101 2. Nature and/or description of the action being approved: The Utah State Office needs to purchase similar specialized rugged laptops to the laptops that were purchased in 2009 for all field offices in the State of Utah. Congress allocated one-time funding in 2012 for permit renewal and monitoring efforts. The purchase of a second unit for the field offices will increase their ability to collect data and provide a backup for the original unit in case of field malfunctions, computer glitches or other unforeseen issues that may arise during field season that would delay the needed data collection for permit renewals and other programs dependant on vegetation data to determine condition and trend. 3. Description of the supplies or services required to meet the agencys needs (including the estimated value): In 2009 the Utah State Office purchased thirteen specialized rugged laptops for data collection in relation to the Utah Monitoring protocol. The special requirements identified by the State Office were meet through a bid process by a company called Data Capture Solutions with a rugged laptop made by Xplore Technologies. It is the State Offices intent to purchase additional rugged laptops for the field offices that are compatible with our current data collection system and software. The products that meet our needs are as follows: iX104C5 AllVue Xtreme Tablet 25010-3EK4T-00T03 External GPS-II Module 11-90031 Active X Stand 02-05033 Cigarette adaptor 11-50035 Spare 55 watt battery 11-01019B 4-year XGuard damage program 03-99040 4. Identification of the Statutory Authority permitting other than full and open competition: 41. U.S.C. 253(c) (1) as implemented by FAR 6.302-1(c). 5. Demonstration of the contractor's unique qualifications or the nature of the acquisition requires use of the authority cited: The rugged laptops from xplore technologies requested in 2009 met the unique qualifications and still do in 2012 because the 10 inch display has the best overall resolution. Only the ix104c5 ALLVUE xtreme tablet by xplore technologies offers the allvue screen that excels other lap top computers for high visibility in direct sunlight conditions. The ALLVUE model is equipped with warm-swappable batteries that can be swapped in and out of the computer in the suspended mode. This model has the best drop resistance that other models like the Itronix lap top. It has a large 80 GB hard drive necessary for the high volume of data collected and analysis done. The ALLVUE is 5 pounds lighter than other lap tops or tough books on the market. 6. Efforts made to solicit potential sources: In 2009 an open bid effort was made and several other companies provided bids. These other laptops or tough books did not meet the needs of the Utah State Office and were of inferior quality (i.e. plastic corners). None had the ALLVUE screen that would provide the user good viewing conditions in all types of environments. These other bids were rejected through the proper procedures outlined by the BLM. 7. Determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable, and the basis for that determination: Price Fair and Reasonableness will be established through competitive quotes from three vendors that sell the required items. 8. Market research conducted or not conducted: Market research has been conducted by the University of Arizona with whom the Utah State office had used for the program software development. 9. Any other facts supporting the use of other than full and open competition: There are no other facts regarding the use of other than full and open competition. Statement of the actions, if any, to remove or overcome any barriers to competition: The manufacturer of the tablet was contacted to get a list of vendors that sell the required items. A Request For Quotation was advertised to the SEWP, a required source.
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