Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 17, 2012 FBO #3919
DOCUMENT

Y -- Water Tanks for Montan - Attachment

Notice Date

8/15/2012
 

Notice Type

Attachment
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19;2360 East Pershing Blvd.;Cheyenne, Wyoming 82001
 

ZIP Code

82001
 

Solicitation Number

VA25912R0414
 

Response Due

9/3/2012
 

Archive Date

11/2/2012
 

Point of Contact

Lori A. Krohn
 

E-Mail Address

rohn@va.gov<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS PART I/SECTION A - REQUEST FOR PROPOSAL I.1ABACKGROUND The Department of Veteran Affairs (VA), Fort Harrison VAMC, Fort Harrison, Montana is setting aside 100% for Service Disabled Veteran Owned Small Business concerns to provide all necessary general construction, and other related work as required by the Statement of Work and the drawings and specifications. I.2ASTATEMENT OF WORK The contractor shall perform all necessary activities to complete the work stated within this document. To comply with Montana Department of Environmental Quality standards, it is necessary for the VA to inspect and clean its potable water storage reservoir. Inspection of the vessel shall insure that the structural integrity of the vessel is consistent with its loading capacity of 500,000 gallons. Cleaning of the potable water vessel is also required. Lastly, the structural integrity of the 250,000 gallon irrigation reservoir is required. Specific directions as to the manner in which these tasks are completed are defined in this document. Potable Water Reservoir Inspection The existing 500,000 gallon potable water reservoir was constructed in the late 1980's and has not received a structural inspection since that time. The tank is constructed in a tendon pre-stressed round concrete manner and has an approximate diameter of 60 feet and an approximate depth of 25 feet. The reservoir is recessed into the ground, protruding approximately 3 feet on the uphill side and nearly 10 feet on the downhill side. To meet compliance, a structural inspection complaint with AWWA D115-06 shall be performed. This inspection shall be performed "wet" as the tank is a critical supply to the Medical Center. To satisfy VA requirements, the contractor must provide a report confirming the structural integrity of the reservoir, or provide a list of required corrective actions and a corresponding cost estimate to the VA. This report must be stamped by a registered Structural Engineer in the State of Montana. Potable Water Reservoir Cleaning The aforementioned potable water storage vessel has never been cleaned to remove accumulated solids from the vessel since initial construction. In order to properly perform the inspection and to comply with the requirement to maintain service, the tank cannot be entirely drained, so the cleaning will have to occur in a filled reservoir, requiring the use of divers. Cleaning of the tank shall occur in a manner that complies with AWWA-C652 and the Ten State Standards. Cleaning must occur under negative pressure with expulsion of materials to the exterior of the vessel, essentially vacuuming solids from the vessel interior. Documentation of cleaning shall be provided, demonstrating compliance to AWWA and the Ten State Standards. This documentation shall be signed by a register professional hydrologist recognized by the State of Montana. Prior to divers entering the tank, a comprehensive safety plan specific to the activities and the reservoir in which they are being performed must be submitted and approved by the VA Engineer and the VA Safety Officer. Irrigation Water Reservoir Inspection The existing 250,000 gallon irrigation water reservoir served as the potable water reservoir before the construction of its replacement. The tank is constructed of poured concrete, and is rectangular in shape with two independent holding compartments. The reservoir is recessed into the ground, yet protrudes significantly. As this reservoir does not serve as potable water, compliance is not mandated; however a structural inspection has not been performed in the past. This tank can be emptied to allow for a "dry" inspection, and will not require cleaning. The tank is to be inspected to ensure ability to safely hold the design capacity of 250,000 gallons of water to ensure the safe continued operation of the vessel for its intended purpose. The contractor must provide a report confirming the structural integrity of the reservoir, or provide a list of required corrective actions and a corresponding cost estimate to the VA. This report must be stamped by a registered Structural Engineer in the State of Montana. An OSHA competent person must be present at all times when contractor is working. Contractor will follow all VA safety procedures, including the issuance of a temporary badge when on station. The VA will provide drawings of the reservoirs to the extent that they exist. Drawings are on paper only, therefore the originals cannot leave the site, though the VA will enable copies to be made on site. Access to the physical locations of the reservoirs must be coordinated with the VA as crossing of property not owned by the VA is required. I.3AVA NOTICE OF TOTAL SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (a) Definition. In accordance with 38 U.S.C. § 8127, for the Department of Veterans Affairs, "Service disabled veteran-owned small business concern"- (1) Means a small business concern- (i) Not less than 51 percent of which is owned by one or more service disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service disabled veterans (or eligible surviving spouses) (38 U.S.C. § § 8127(h) and (k)(2)(A)(i)); and (ii) The management and daily business operations of which are controlled by one or more service disabled veteran (or eligible surviving spouse) or, in the case of a service disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran (38 U.S.C. § § 8127(h) and (k)(2)(A)(ii)); and (iii) The business meets federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document (38 U.S.C. § 8127(k)(1)); and 8. IL 049-07-08 Attachment 2 June 19, 2007 (iv) The business is listed in the VetBiz.gov Vendor Information Pages, (http://www.VetBiz.gov). (2) "Service disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (3) "Surviving Spouse" is an individual as defined in 38 U.S.C. § 101(3). (b) General. (1) Offers are solicited only from service disabled veteran-owned small business concerns. Offers received from concerns that are not service disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation will be made to a service disabled veteran-owned small business concern. (c) Agreement. A service disabled veteran-owned small business concern agrees that, in the performance of the contract, in the case of a contract for- (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service disabled veteran-owned small business concerns; 9. IL 049-07-08 Attachment 2 June 19, 2007 (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other service disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other service disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other service disabled veteran-owned small business concerns. (d) A joint venture may be considered a service disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service disabled veteran-owned small business concern and makes the following representations: That it is a service disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; 10. IL 049-07-08 Attachment 2 June 19, 2007 (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation; and (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. I.4A JOINT VENTURES If submitting an offer as a joint venture as defined by O.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf, an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. I.5A SELECTION PROCEDURES During the review of offers, the Government may request additional information from offerors. The Government may initiate action to award a contract at any point after receipt and review of offers. Therefore, offeror's are encouraged to submit their most favorable terms in both a past performance and cost standpoint. See FAR 52.215-1, Instructions to Offerors - Competitive Acquisition, of this solicitation. I.6APRE-PROPOSAL CONFERENCE N/A I.7ASELECTION CRITERIA Factor 1 Past Performance: Offeror shall demonstrate corporate experience by submitting up to five relevant projects completed within the last five years similar in size and scope to this Project. In describing project construction experience, provide the following information: 1.Project title, location and brief description including the building use, (Medical facility, parking structure, etc.) and contracting method (design-build, design bid construction, CM at risk, etc.) 2.Project owner, contact name and telephone number and email addresses of owners' contact person. 3.Project prime contractor and major subcontractors and name and telephone number of contact person(s). Note each firm and managing persons also proposed for this solicitation. 4.Project statistics including start and completion dates (original vs. actual) for construction; cost (with brief explanation of what is included in the cost), square footage, foundation type, number of levels, and any awards received. List any contract terminations regardless of reason or fault. 5.Referenced projects should preferably have dealt with the situation where adjacent facilities were required to be protected and all services maintained to keep the remaining building occupants in operation. Present and Past Performance Ratings (Factor 1) will be rated as follows: Adjectival RatingDefinition/Standard Excellent The offeror's past performance clearly exceeded contractual requirements or current industry standards to an unusual or exceptional degree. The offeror displayed a unique approach and presented in a high probability of success and satisfied all of the requirements of the contract. All or a vast majority of sources contacted stated they would not hesitate to do business with the offeror again. No doubt exists based on the offeror's past performance that they can satisfy the requirements of the contract. Very Good The offeror's past performance was very good and met majority of the contractual requirements or current industry standards. Majority of the sources contacted stated they would do business with the offeror again. Little doubt exists based on the offeror's past performance that they could satisfy the requirements of the contract. Acceptable The offeror's past performance was satisfactory but only met the minimum requirements of the contract. The offeror experienced problems with various aspects of performance (i.e. material submittal submissions, completing projects on time and/or problems in submitting required paperwork timely); however, once brought to their attention, most, if not all of these issues were resolved. Reviews were mixed, but most of sources contacted stated they would do business with the offeror again. Some doubt exists based on past performance that they could satisfy the terms and conditions of the contract. NeutralNo criteria information was provided. Inconclusive. MarginalBased on the offeror's performance record, substantial doubt exists that the offeror will successfully perform the required effort. The contractual performance of the element or sub-element contains some problems for which corrective actions taken by the contractor were marginal but somewhat effective. PoorThe offeror's past performance was unsatisfactory and did not meet most of the contractual or current industry standards. Majority of the sources contacted stated they would not do business with the offeror again. The offeror had significant weaknesses and deficiencies which were never corrected. Significant doubt exists based on the offeror's past performance that they can satisfy the requirements of the contract. Factor 2 Price: 1.Include a firm fixed lump sum price for the project work with sufficient breakdown to assure that the team understands the types of work involved in the project. The proposal will be evaluated for cost/price realism. A proposal that is unrealistically low in cost and/or price without adequate demonstration of understanding of technical effort required by project will be deemed as having a lack of technical competence or inability to comprehend the complexity and risk of contract requirements. 2.The price proposal MUST be broken down by all current and applicable Construction Specifications Institute Divisions and show discreet quantities and unit prices for all equipment and material including but not necessarily limited to air handlers, pumps, compressors, electrical panels, light & plumbing fixtures, doors & windows, alarm devices, sprinkler pipe, sprinkler heads, HVAC controllers, thermostats, ceramic tile, etc. Quantities of labor hours for all trades and hourly rates are also required. Construction teams are encouraged to propose any value added items that they can deliver within the budget under a section titled "Value Engineering". All non-price factors when combined are equal to price. PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS I.1B COST RANGE: Between $25,000 and $100,000. I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine. I.3B METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer's Representative (COR), will accept or reject the product. I.4BREQUESTS FOR INFORMATION All requests for information must be submitted in writing to the Contracting Officer for action no later than five (5) calendar days prior to the closing date of receipt for proposals as shown in Block 13 of the Standard Form 1442, Solicitation, Offer and Award. The Government shall respond to all requests for information within fifteen (15) calendar days. The Government reserves the right to take longer based on the complexity of the request for information. I.5B PROPOSAL REQUIREMENTS The offeror's response shall clearly address each evaluation factor and sub-factor listed in this solicitation. Failure to clearly address the factors and sub-factors may result in a lower rating factor and/or rejection of the offer. Past performance and cost sections of the offeror's proposal will be evaluated independently. Important Notice: Offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, prior to receiving an award of a contract under this SDVOSB set- aside. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. If an offeror is not visible and verified in CVE their proposal will be considered non-responsive to this solicitation. I.6B PROPOSAL REVISIONS If it is determined to be necessary, proposal revisions will be requested from the offers received. The Contracting Officer will identify those offers, whose proposals are within the competitive range, considering the selection criteria identified in this solicitation. Negotiations may be conducted with those firms falling within the competitive range, after which proposal revisions maybe requested. Those firms selected as within the competitive range will be given seven (7) calendar days to prepare their proposal revisions. Offerors submitting proposal revisions will not be required to re-submit any documents which are unchanged from their proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with the Table of Contents that clarifies where within the initial proposal the additional information and/or changed document would be placed. A new bid bond shall be submitted only if the final cost proposal revisions are greater than its initial cost proposal. I.7AREQUIREMENT FOR ELECTRONIC SUBMISSION OF OFFER Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in hard copy form are unacceptable and will be returned. Failure to comply with this requirement will result in the offer being considered as noncompliant with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats (Software) for Submission of Offers 1.Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access. Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files) 2.Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater. 3.Other electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer. 4.Please note that we can no longer accept.zip files due to increasing security concerns. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers. a.Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type. b.Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this paragraph or in writing by the Contract Officer submitting the solicitation. Each electronic offer must also include a signed and scanned SF-18, Request for Quotation; or SF-33, Solicitation, Offer and Award; or SF-1442, Solicitation, Offer, and Award (Construction, Alteration, or Repair); or SF-1449, Solicitation, Contract, Order for Commercial Items, depending on the requirements of the solicitation. The offer will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. Security Issues, Late Bids, Unreadable Offers 1.Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission. 2.Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. 3.To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ). 4.The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. 5.Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Proposals shall be received by 2:00 p.m. (Mountain Time) on Monday September 3, 2012. There will be no public opening of the proposals. Past Performance Questionnaire Cleaning and Inspection of Water Tanks VA259-12-R-0414 Provide a minimum of two and up to a maximum of four (4) of the most relevant and recent contracts. Contractor Submitting Proposal Name, address, phone number: Name: Address: Phone Number: Project Past Performance is based, Title and amount: Title: Amount: Performance Period: Name, Title, Phone number of Contracting Officer, COTR completing the past performance: Name: Phone Number: Brief Description of Project: Ratings: E - Excellent - Consistent record of exception past performance, many strengths G - Good- Consistent record of successful past performance, strengths far outweigh any weakness A - Acceptable - Successful past performance, strength outweigh any weakness P - Poor - Weaknesses far outweigh strengths U - Unacceptable-Significant weaknesses with no strengths NA - not applicable 1. How was the contractor's adherence to technical requirements of the contract? EGAPUNA Comments: ___________________________________________________________________________ ___________________________________________________________________________ 2. How well did the prime Contractor coordinate the work of subcontractors/suppliers/labor force? EGAPUNA Comments: ___________________________________________________________________________ ___________________________________________________________________________ 3.Was performance completed in accordance with planned progress schedule? EGAPUNA Comments: ___________________________________________________________________________ ___________________________________________________________________________ 4.Were Material Submittals, Payrolls, Quality Control Plan, Safety Plans, ect. Submitted in a timely manner? EGAPUNA Comments: ___________________________________________________________________________ ___________________________________________________________________________ 5.Does the contractor submit an excessive number of change orders, RFI or inundate the contract management team with constant letter? EGAPUNA Comments: ___________________________________________________________________________ ___________________________________________________________________________ 6.Was Project Management effective? EGAPUNA Comments: ___________________________________________________________________________ ___________________________________________________________________________ 7.How would you rate the contractors overall quality of work? EGAPUNA Comments: ___________________________________________________________________________ ___________________________________________________________________________ 8.Were there any serious accidents for numerous minor accidents on this job? EGAPUNA Comments: ___________________________________________________________________________ ___________________________________________________________________________ 9.Given the opportunity, would you award another contract to the contractor? EGAPUNA Comments: ___________________________________________________________________________ ___________________________________________________________________________ Signature of Rater: _______________________________ Date: ______________________
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25912R0414/listing.html)
 

Document(s)

Attachment
 

File Name: VA259-12-R-0414 VA259-12-R-0414_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=441731&FileName=VA259-12-R-0414-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=441731&FileName=VA259-12-R-0414-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Network Contracting Office;NCO 19;2360 East Pershing Blvd.;Cheyenne, Wyoming

Zip Code: 82001
 

Record

SN02841157-W 20120817/120816001022-7409099d77f7e388ed0b3901777ba5d8 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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