MODIFICATION
R -- CONFERENCE PLANNING TO SUPPORT A FORENSIC SCIENCE SCIENTIFIC WORKING GROUP MEETING
- Notice Date
- 8/31/2012
- Notice Type
- Modification/Amendment
- NAICS
- 561599
— All Other Travel Arrangement and Reservation Services
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B129, Mail Stop 1640, Gaithersburg, Maryland, 20899-1640, United States
- ZIP Code
- 20899-1640
- Solicitation Number
- SB1341-12-RQ-0720
- Archive Date
- 9/21/2012
- Point of Contact
- Todd D Hill, Phone: 301-975-8802
- E-Mail Address
-
todd.hill@nist.gov
(todd.hill@nist.gov)
- Small Business Set-Aside
- HUBZone
- Description
- The purpose of this amendment is to answer questions from industry. As a result, the solicitation is amended as follows: Q1. From a previous question in amendment 001 (5), does this mean the contractor has to pay all travel expenses for the attendees in advance and then be reimbursed as part of the contract? What is the reimbursement procedure on these? A1. The contractor is expected to pay for all costs for the non-federal attendees (approximately 40). The contractor is also required to pay the costs associated with the meeting facilities. The Government would consider the following to assist with the cash-flow during performance of the contract: i) A milestone payment for the cost of the facilities contract (to include the rooms for the non-federal attendees if appropriate) payable net 15 days from a submission of the signed facilities contract to NIST. The Hotel Room cost must not exceed the Government per diem rate for the selected locality. ii) A not-to-exceed (NTE), cost-reimbursable only Line Item (no fee or profit) for the cost of the airfare/transportation costs for the non-federal attendees. Transportation Costs invoiced must be in accordance with the Joint Travel Regulations (JTR). Transportation costs could be invoiced as incurred and paid based on Net 15 payment terms; however, the Government would prefer that costs be collected and invoiced no more than once per week. Offeror's shall quote an NTE amount for this Line Item in the quotation submitted in response to this solicitation. iii) Reimbursement to the attendees for per diem, taxi, parking etc. charges will be done after the close of the meeting and attendees have submitted their out-of-pocket costs to the contractor. The offerors shall base their quoted amount for these costs on the expectation of 40 non-federal attendees and these shall be included under the firm-fixed price (FFP) line item. iv) The Government will consider additional milestone payments (for the FFP Line Item) if included in the quotation and considered to be reasonable. Q2. It is not clear if meals are expected. Is there a required provided lunch? A required provided breakfast? A2. The offerors can either arrange for meals to be included in the facility/hotel contract or they can provide a per diem (consistent with the JTR) for the non-federal attendees. A combination of this approach would also be acceptable (only lunch, only breakfast, or lunch and breakfast) as long as the quotation is clear as to what is being offered. All offers shall include a per-diem amount for dinner for the non-federal attendees.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOC/NIST/AcAsD/SB1341-12-RQ-0720/listing.html)
- Place of Performance
- Address: NIST, Gaithersburg, Maryland, 20899, United States
- Zip Code: 20899
- Zip Code: 20899
- Record
- SN02865378-W 20120902/120901000940-bb8ad02a4dacd7bded449224d29817d2 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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