Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 29, 2012 FBO #3962
DOCUMENT

89 -- FY2013 DAIRY PRODUCTS FOR BALTIMORE, LOCH RAVEN AND PERRY POINT - Attachment

Notice Date

9/27/2012
 

Notice Type

Attachment
 

NAICS

311511 — Fluid Milk Manufacturing
 

Contracting Office

Department of Veterans Affairs;VAMC;10 N Greene St;Baltimore MD 21201
 

ZIP Code

21201
 

Solicitation Number

VA24512Q0603
 

Response Due

9/28/2012
 

Archive Date

10/28/2012
 

Point of Contact

RODNEY JACKSON
 

E-Mail Address

ORE,
 

Small Business Set-Aside

N/A
 

Description

STATEMENT OF WORK & SPECIAL CONTRACT REQUIRMENTS 1.0INTENT The Department of Veterans Affairs, Baltimore, MD 21201 intents to make a single award for the provision of milk items to the responsible quoter who submit the most advantageous quote to the Government based on price related factors only. Offeror shall provide milk products for the Nutrition and Food Service Departments at the following locations: V A Medical Center 10 N. Greene Street, Baltimore MD 21201 Perry Point V A Medical Center Building H Perry Point, MD 21902 Loch Raven Rehabilitation & Community Living Center 3900 Loch Raven Blvd. Baltimore, MD. 21218 2.0DESCRIPTION General Description of Commodities for each location. VA-BALTIMORELOCH RAVENVA-PERRY POINT Milk 2%XXX Milk, Skim, Chocolate XXX Milk, Skim, XXX Milk, Whole, XXX Buttermilk, ½ pintX Cottage Cheese, 5 PoundsXXX Sour Cream, 5 poundsX Fruit Drink Punch, GallonXXX Fruit Drink Artificially SweetenedXXX Milk, Lactose, Reduced, XXX Tea, Sweetened, ½ PintXXX Tea, Artificially Sweetened, ½ Pint (No Sugar)XXX Water, Gallon containersXXX 3.0UNITED STATES DEPARTMENT OF AGRICULTURE (USDA) STANDARDS AND GUIDELINES All current United States Department of Agriculture (USDA) standards and guidelines must be met throughout the entire production, packaging, packing, labeling and delivery process. 4.0PRODUCT FRESHNESS Production of milk shall not precede delivery by more than twenty-four (24) hours. Milk/dairy items must be freshness dated in either of the following methods: a.Production date or freshness expiration date directly marked on packaging. b.Production date or freshness expiration date color coding or similar type markings on packaging. 5.0TERM OF THE CONTRACT The contract is effective from October 1, 2012 through September 30, 2014. The contract is subject to the availability of VA funds. The contractor shall perform no service after September 30, 2014 until the contracting officer authorized such services in writing. 6.0AVAILABILITY OF FUNDS DURING A CONTINUING RESOLUTION At the beginning of each new fiscal year (October 1st) the federal government or parts thereof may be operating under a Continuing Resolution (CR) and only be funded for a limited period of time rather than for the entire fiscal year. If, at any time, funds for this contract are provided under a CR, funds will only be available for performance under this contract up to and including the expiration date of the CR, and any extension thereof. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond the expiration date of the CR, and any extension thereof, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability. 7.0DESIGNATION OF CONTRACT REPRESENTATIVE (COTR) A VA representative of the Contracting Officer will be designated at each facility to represent the Contracting Officer regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor. The following individuals are designated to represent the contracting officer: Supervisor, Nutrition & Food Service - Loch Raven (Lynn Greenberg) Supervisor, Nutrition & Food Service - Perry Point (Lynn Greenberg) Supervisor, Nutrition & Food Service - Baltimore (Lynn Greenberg) 8.0ORDERS Authorized personnel from Nutrition & Food Service and designated by COTR's will place delivery orders. Orders may be placed by phone, fax, mail, or with route driver. Order is based on facility needs and amounts will increase or decrease in conjunction with demand. Contractor should contact individual medical centers to determine if it is practical for the contractor to check stock of milk/dairy items on hand so an adjustment may be made to prevent over-stock or under-stock. 9.0BILLINGS Separate invoices shall be issued for Nutrition & Food Service, for each facility. Billings shall be identified with proper delivery order number and shall reflect all deliveries made against the delivery order. Billings shall be submitted with proper purchase order number. Billings shall reflect all deliveries made against the delivery order. Invoices shall be submitted on the 1st of every month to show a total of all bread products delivered for the previous month. (i.e. for all deliveries in the month of January, H & S Bakery will submit an invoice on February 1st to show a total of deliveries made to each VAMHCS location.) At each location there will be a VAMHCS employee who will inspect and receive all items and ensure items listed have been delivered. At the end of each month, from every location a grand total will be sent to the Perry Point (POC) and a Certified Invoice will be submitted for the grand total of milk/dairy items delivered at all three locations for month. 10CONTRACT PERFORMANCE MONITORING The COTR will verify services are actually provided in accordance with the schedule. Only after verification will invoices be approved for payment. 11FEDERAL HOLIDAYS The 10 holidays observed by the Federal Government are: New Year's Day (January 1st), Martin Luther King's Birthday (3rd Monday in January), Presidents' Day (3rd Monday in February), Memorial Day (last Monday in May), Independence Day (July 4th), Labor Day (1st Monday in September), Columbus Day (2nd Monday in October), Veterans Day (November 11), Thanksgiving Day (4th Thursday in November), Christmas Day (December 25th) and any other day specifically declared by the President of the United States to be a national holiday. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies. 12.FAILURE TO DELIVER If the Contractor fails to deliver the requested item(s) or acceptable substitute, or to deliver during the required time period, the Government may purchase the item from other sources(s). The Contractor will be held liable for any additional costs associated with procuring item(s) for non-contract sources. Due to a change in Cloverlands juice cartons, all carton containers that leak will be either refunded or replaced per Bonnie Shaffer. VAMHCS sites must retain all defective cartons in order to have them replaced or refunded. The VAMHCS employee must advise the delivery driver that he/she has defective cartons and the Cloverland driver will take inventory of the products and on the next delivery replace all defective containers. 13HHS/OIG To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Health and Human Services - Office of Inspector General (HHS/OIG), List of Excluded Individuals/Entities on the OIG Website (www.hhs.gov/oig) for each person providing services under this contract. Further the Contractor is required to certify in its proposal that all persons listed in the contractor's proposal have been compared against the OIG list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities. [END OF STATEMENT OF WORK & SPECIAL CONTRACT REQUIREMENTS] PRODUCT CODEPRODUCT DESCRIPTIONPER WEEKANNUAL USEAGEPRICETOTAL COST 1237HVD Plastic 50 HP1507800 14591% White Plastic HP4300223600 1593Fat Free Skim Gallon7364 1633NF Chocolate45023400 1681Lactaid20010400 3130Sour Cream152 3390Cottage Cheese152 8083Orange Drink Gallon16832 8347Fruit Punch Gallon321664 8728Cloverland Tea w/Lemon135070200 8801Spring Water Gallon1206240 PRODUCT CODEPRODUCT DESCRIPTIONPER WEEKANNUAL USEAGEPRICETOTAL COST 1237HVD Plastic 50 HP1005200 14591% White Plastic HP35018200 1593Fat Free Skim Gallon00 1633NF Chocolate00 1681Lactaid402080 3130Sour Cream00 3390Cottage Cheese152 8083Orange Drink Gallon241248 8347Fruit Punch Gallon281456 8501Pink Lemonade Gallon201040 8728Cloverland Tea w/Lemon100500 8801Spring Water Gallon442288 PRODUCT CODEPRODUCT DESCRIPTIONPER WEEKANNUAL USEAGEPRICETOTAL COST 1237HVD Plastic 50 HP35018200 14591% White Plastic HP150078000 1593Fat Free Skim Gallon00 1633NF Chocolate00 1681Lactaid603120 3130Sour Cream00 3390Cottage Cheese152 8083Orange Drink Gallon8416 8347Fruit Punch Gallon12624 8501Pink Lemonade Gallon8416 8728Cloverland Tea w/Lemon20010400 8801Spring Water Gallon201040 TOTAL SUPPLIES OR SERVICES AND PRICES/COST Contractors who fail to meet delivery schedules or specifications including total quantity may not be considered for award from future solicitations. Quantities and delivery schedule are estimates DELIVERY SCHEDULE Item 15. Deliver Product To Time Of Delivery FrequencyInvoices Should Be Handed to the COTR or designee on the day of delivery TO:Item 18a: Payment Will Be Made By Loch Raven Rehabilitation & Community Living Center 3900 Loch Raven Blvd. Baltimore, MD 21218 7:00 AM - 9:00 AMMon, Tues, Thurs, Fri, excludes Federal HolidaysSupervisor, Nutrition & Food Service Kitchen-G10 3900 Loch Raven Blvd. Baltimore, MD 21218Chief, Fiscal Service (04) VA Medical Center Building 4 Perry Point, MD 21902 VA Medical Center Nutrtion & Food Service Building 17H Perry Point, MD 21902 6:00 AM - 8:00 AMMon, Tues, Thurs, Fri & Sat, excludes Federal HolidaysSupervisor, N&FS VA Medical Center Building 17H Perry Point, MD 21902Chief, Fiscal Service (04) VA Medical Center Building 4 Perry Point, MD 21902 VA Medical Center Nutrition & Food Service 10 N. Green Street Baltimore, MD 21201 6:00 AM - 8:00 AMMon, Tues, Thurs, Fri excludes Federal HolidaysSupervisor, Nutrition & Food Service VA Medical Center Kitchen BA 105 Baltimore, MD 21201Chief, Fiscal Service (04) VA Medical Center Building 4 Perry Point, MD 21902 *If a delivery falls on a federal holiday, the vendor must establish an alternative delivery date, and inform each location*
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAMHCS512/VAMHCS512/VA24512Q0603/listing.html)
 

Document(s)

Attachment
 

File Name: VA245-12-Q-0603 VA245-12-Q-0603.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=488230&FileName=VA245-12-Q-0603-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=488230&FileName=VA245-12-Q-0603-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: DEPT OF VETERANS AFFAIRS;10 N GREENE STREET;BALTIMORE, MARYLAND

Zip Code: 21201
 

Record

SN02901324-W 20120929/120927235758-4522a339cf9b7d1772b078682d588e46 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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