Loren Data's SAM Daily™

FBO DAILY ISSUE OF OCTOBER 14, 2012 FBO #3977
DOCUMENT

J -- GEMS Cart Preventative Maintenance 459-C39057 - Attachment

Notice Date

10/12/2012
 

Notice Type

Attachment
 

NAICS

336999 — All Other Transportation Equipment Manufacturing
 

Contracting Office

Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Pacific Islands Health Care System;459 Patterson Rd;Honolulu HI 96819-1522
 

ZIP Code

96819-1522
 

Solicitation Number

VA26113Q0053
 

Response Due

10/15/2012
 

Archive Date

11/14/2012
 

Point of Contact

Nicole Do
 

E-Mail Address

3-0346<br
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for Electric Carts preventative maintenance services at the VAPIHCS Spark M. Matsunaga Medical Center. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. All quotes must be submitted not later than 10/15/12 at 8:00 AM HST to Nicole.do@va.gov. Contractors shall submit quotes on the worksheet attached. Contractors must have an ASE certified mechanic that will perform final inspection of services each month. This is a 100% small business set aside, NAICS code 336999 (size standard: 500 employees) or PSC J023. STATEMENT OF WORK Preventative Maintenance for Electric Carts VAPIHCS 1.0 Purpose: 1.1 The contractor shall provide all supervision, tools, supplies, equipment, labor and applicable licenses and permits necessary to fulfill contract requirements to provide quarterly maintenance for two GEM Carts and one Columbia Par Car Corp cart. 1.2 The contractor shall perform the following services in accordance with the Occupational Safety and Health Administration (OSHA). 2.0 Location: 2.1 Veterans Administration Pacific Islands Health Care System 459 Patterson Rd Honolulu, HI 96819 Tel # (808) 433-0160 3.0 Description of Work: 3.1 Contractor to provide preventative maintenance service for three (3) Carts at AMMS, Building# T-1 (E-Wing). Manufacturer: Global Electronic Motorcars, LLC Model: 2010 2PAX GEM EL (two carts) Features: 7.0 Performance Package Beacon Lights Hazard Lights Mud Flaps (front only) Rugged bumper (front/rear) Trunk Back Maintenance-Free Gel Batteries Fold Down Stackback Kit Hard Doors Manufacturer: Columbia Par Car Corp Model: SM2-TN (year: approximately 2008) (one cart) 4.0 Period of Performance: 4.1 Period of performance beginning October 17, 2012 ending September 30, 2013 with four one-year option periods. 5.0 Scope of Work: 5.1 Contractor to provide quarterly maintenance on three (3) Carts in accordance with the manufacturer's recommendations. This service shall be done at the VAPIHCS: 5.2 Service to be performed as follows: a.Batteries (gel): Gel batteries are maintenance free. They do not need to be re-filled with fluid. i.Wash tops and terminals of batteries and allow to dry ii.Check terminal connections iii.Check battery hold down bar to insure batteries are tightly secured iv.Check for worn insulation or frayed wires v.Inspect cable terminals for corrosion, wash the tops and terminals of batteries (1 cup baking soda per gallon of water), let dry and then spay with corrosion protector. b.Batteries: If batteries need to be maintained, they shall be properly filled and maintained according to the manufacturer's specifications. c.Check battery terminals for tight connections. d.Check tires for correct air pressure and wear. e.Check for proper operation of parking brake. f.Check brake fluid reservoir for proper brake fluid level. If brake fluid is below the maximum level mark, fill with brake fluid. g.Check brake lines for leaks. h.Check seat belts for proper operation. i.Check headlights, horn, turn signals, windshield wiper and brake lights for proper operation. 5.3 The quarterly service plan covers all parts, labor, and on-site charges related to the servicing of the Carts. Repairs not related to the monthly servicing will be invoiced separately. 5.4 An estimate will be submitted to the Contracting Officer Representative for approval before any major repairs are performed. 6.0 General Information: 6.1 Normal hours of operations are from 0700 - 1530 hours, Monday - Friday. The contractor shall provide to the Contracting Officer a proposed schedule for quarterly maintenance within five days after contract award. 6.2 The contractor shall be responsible for safeguarding all government property provided for contractor's use. The contractor shall be responsible for placing all barricades and safety devices during any activities and comply with all Occupational Safety and Health Standards. 7.0 Contractor Qualifications: 7.1 The contractor shall be responsible for ensuring all employees are qualified to perform the duties of the SOW. Any staff assigned for the performance of this contract shall have the ability to speak and read fluently in English. 7.2 Final inspection shall be done by an ASE certified mechanic. Proof of certification may be requested by the Contracting Officer or Contracting Officer Representative (COR) at any time. 8.0 Designation of Contracting Officer's Representative (COR): 8.1 The Contracting Officer (CO) will appoint a Contracting Officer Technical Representative (COR) to perform tasks related to the execution and surveillance of this contract. The COR will be designated to represent the Contracting Officer (CO) in furnishing technical guidance and advice under this contract. The foregoing is not be construed as authorization to interpret or furnish advice and information to Contractor relative to the financial or legal aspect of the contract. Those matters are the responsibility of the CO and shall not be delegated. 8.2 The CO is responsible for the administration of this contract. The CO is the only individual authorized, to extent indicated in this contract, to take actions on behalf of the Government, which may result in changes in the contract terms, to include deviation from the statement of work, details, and performance schedules. Communications pertaining to contractual matters shall be addressed to the CO. No changes in or deviation from the scope of work shall be affected without a written modification to the contract executed by the CO. No oral statements of any person whosoever will in any matter or degree, modify or otherwise affect the terms of this contract. 8.3 The Contractor will receive a copy of Delegation Letter which will identify the COR appointed by the CO. 9.0 Invoices: 9.1 Invoices shall be submitted to DFAS Austin as stated in SF 1449. Courtesy copies of invoices shall be provided to the COR. The COR's email address will be provided to the Contractor when contract is awarded. 10.0 Security: 10.1 The C&A requirements do not apply to this service requirement and a Security Accreditation Package is not required. Contractor personnel will have NO access to VA sensitive information in their work/service area. 10.2 All contractors, whether they have access to PHI or not, are required to complete the VA Privacy and Information Security Awareness and Rules of Behavior (VA10176) training. Section B Schedule of Supplies/Services Price Delivery Schedule Base Year: October 16, 2012 to September 30, 2013 CLIN#DescriptionQuantityUnitUnit PriceTotal Cost 0001Preventative Maintenance for Two GEMS Carts (EL)4MO$$ 0002Preventative Maintenance for one Columbia Par Car Corp. Cart (SM2-TN)4MO$$ Total Cost$ Option Year #1: October 1, 2013 to September 30, 2014 CLIN#DescriptionQuantityUnitUnit PriceTotal Cost 1001Preventative Maintenance for Two GEMS Carts (EL)4MO$$ 1002Preventative Maintenance for one Columbia Par Car Corp. Cart (SM2-TN)4MO$$ Total Cost$ Option Year #2: October 1, 2014 to September 30, 2015 CLIN#DescriptionQuantityUnitUnit PriceTotal Cost 2001Preventative Maintenance for Two GEMS Carts (EL)4MO$$ 2002Preventative Maintenance for one Columbia Par Car Corp. Cart (SM2-TN)4MO$$ Total Cost$ Option Year #3: October 1, 2015 to September 30, 2016 CLIN#DescriptionQuantityUnitUnit PriceTotal Cost 3001Preventative Maintenance for Two GEMS Carts (EL)4MO$$ 3002Preventative Maintenance for one Columbia Par Car Corp. Cart (SM2-TN)4MO$$ Total Cost$ Option Year #4: October 1, 2016 to September 30, 2017 CLIN#DescriptionQuantityUnitUnit PriceTotal Cost 4001Preventative Maintenance for Two GEMS Carts (EL)4MO$$ 4002Preventative Maintenance for one Columbia Par Car Corp. Cart (SM2-TN)4MO$$ Total Cost$ Period of PerformancePrice Base Yr: 17 Oct 2012 -30 Sept 2013$ OY#1: 1 Oct 2013 to 30 Sept 2014$ OY#2: 1 Oct 2014 to 30 Sept 2015$ OY#3: 1 Oct 2015 to 30 Sept 2016$ OY#4: 1 Oct 2016 to 30 Sept 2017$
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HoVAMROC/DVAMROC/VA26113Q0053/listing.html)
 

Document(s)

Attachment
 

File Name: VA261-13-Q-0053 VA261-13-Q-0053 MOD TO COMBINED SS FOR CART MAINT.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=498242&FileName=VA261-13-Q-0053-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=498242&FileName=VA261-13-Q-0053-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02912802-W 20121014/121012233836-d10d57574581f24a65b37ec6dad87dd6 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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