SOLICITATION NOTICE
R -- Financial Analysis Support for the Defense Distribution System - J&A
- Notice Date
- 10/12/2012
- Notice Type
- Justification and Approval (J&A)
- NAICS
- 541219
— Other Accounting Services
- Contracting Office
- Other Defense Agencies, United States Transportation Command, USTRANSCOM Command Acquisition, 508 Scott Drive, Bldg 1900, Scott AFB, Illinois, 62225, United States
- ZIP Code
- 62225
- Solicitation Number
- HTC711-07-D-0012-0003
- Archive Date
- 11/12/2012
- Point of Contact
- Matthew J. Hellmann, Phone: 6182207071
- E-Mail Address
-
matthew.hellmann@ustranscom.mil
(matthew.hellmann@ustranscom.mil)
- Small Business Set-Aside
- N/A
- Award Number
- HTC711-07-D-0012-0003
- Award Date
- 1/1/2008
- Description
- J&A 1. DESCRIPTION OF SERVICES. 1.1 Background. The United States Transportation Command (USTRANSCOM) mission is to provide air, land, and sea distribution for the Department of Defense (DOD), both during peace and war. The Commander (CDR) of USTRANSCOM is tasked as the single manager of the Defense Distribution System (DDS). An important functional requirement is the integration of the Transportation Component Commands (TCCs): Military Sealift Command (MSC), HQ Air Mobility Command (AMC), and Military Surface Deployment and Distribution Command (SDDC). Financial analyses thread through the various TCJ8 projects in ensuring effectiveness and efficiencies are documented for decision making. 1.2 Objective. The fundamental objective is to provide the cost and financial analysis support required in preparing funding documentation and other special studies required as related to distribution systems, functions, and projects. The second objective is to expedite financial support of TCJ8, USTRANSCOM, and OSD financial requirements. Furthermore, this effort includes financial and technical support for TCJ8 in developing graphics and documentation associated summaries. It also includes cost and financial analysis support. 1.3 Scope. The contractor shall plan for all tasks identified in this task order, and gather all pertinent information. Contractor estimates and timelines shall be determined based on the deliverable due dates specified in each task. The contractor shall coordinate with the TCJ8 Resource Manager to ensure financial and economic activities are well synchronized and integrated with Government efforts and that replicated or overlapping efforts do not occur. The contractor shall provide financial assessments of existing programs, impact analyses of estimated versus actual costs, benefits, savings, variance analysis, program impacts, etc. The contractor shall also perform What-If exercises or Comparative Cost Analysis Studies (CCAS) in support of financial, cost and technical reviews of TCJ8 oversight into all IT programs. All reports, studies, or policies identified in the PWS to be accomplished shall be prepared and submitted for Government approval. In additional to, or included in, the work described above, the Government anticipates the tasks required herein will involve the following: TWCF rules, policies, and procedures DOD finance and accounting principles DOD planning, programming, and budgetary practices IT Capital Planning and Investment and related systems (SNaP-IT, DITPR) Portfolio Management Financial documentation initiation and tracking and related systems (CRIS-AF) The specific tasks are: Task Area 1: Contract Level and Task Order Management Task Area 2: Integration and Program Management and Development. 1.4 Specific Tasks. 1.4.1 Task Area 1: Contract Level and Task Order Management. Performance Objective. This task consists of functional activities relating to administration and management of this effort. The contractor shall provide program management of contractor personnel performing tasks in this order. The contractor shall designate a principal point of contact for technical issues. The contractor shall provide a centralized program management capability at the contractor site. This function shall encompass administrative, clerical, documentation and related functions that provide general support for the program. The contractor shall provide support by preparing documents such as briefings, point papers, and meeting minutes related to status of the performance of this task order. 1.4.1.1. Subtask 1: Task Order Management Plan. The contractor shall provide a task order management plan describing the functional approach, organizational and financial resources, supporting organizational structure and management controls that the contractor will employ in accordance with tasks and deliverables in this PWS. The draft plan shall be submitted within 15 days of award. The Government will have 10 days to review the plan and provide comments. The contractor shall have five days from receipt of the Government's comments to submit the final plan. 1.4.1.2 Subtask 2: Monthly Status Report. The contractor shall provide a Monthly Status Report (MSR) monitoring the quality assurance and configuration management. The status report shall list, by each active task/project area, the accomplishments of the reporting period by contractor name. The report should contain labor hours/costs by major project area. The MSR should outline the current funding status and a brief synopsis of the efforts completed, deliverables provided, and conferences and trips conducted/attended during the reporting period. The report should also describe the objectives to be accomplished during the next reporting period, and an overall evaluation of the task order to date. The report shall list the deliverables for each task and any issues, problem areas, and items that require Government action. The MSR is due monthly within the first five working days of each month. 1.4.1.3 Subtask 3: In-Process Review. The contractor shall conduct In-Process Reviews (IPRs) on a bi-monthly basis (every 2 months), summarizing status, progress, recommendations, and concerns in the development of any documentation described within this PWS. IPRs will be performed at the customer's site or TCJ8, Scott AFB, IL. The contractor shall deliver IPR minutes with a copy of the presentation slides no later than 5 days after completion of the IPR. At a minimum, the minutes should reflect a record of activity, decisions made, date, location, and attendees. 1.4.2 Task Area 2: Integration and Program Management and Development. 1.4.2.1 Subtask 1: Reserved. 1.4.2.2 Subtask 2: Reserved. 1.4.2.3 Subtask 3: Revenue Support. The contractor shall provide support to the revenue program. This may include, but is not limited to: supporting TCJ8 in obtaining funding documents from customers for courier movement; billing customers for services provided; reconciling accounts; reconciling receivable balances to the general ledger; set up monthly accruals; reconciling balances, resolving any issues, and performing follow-up on outstanding accounts receivable. 1.4.2.4 Subtask 4: Exercised - (Optional Task, Period of Performance Estimated July, August and September only) Fiscal Year End Support. The contractor shall provide support for end of fiscal year closeout in addition to the tasks listed above. This may include but not limited to resolving issues with DFAS, base Accounting Liaison office, program managers and customers, cleaning up the open document listing, and ensuring accounts are balanced and all TWCF operating funds are expensed and/or revenue funds are properly posted. 1.4.2.5 Subtask 5: Billing Rate Development. The contractor shall develop the annual Military Surface Deployment and Distribution Command (SDDC) Port Handling and Global Privately Owned Vehicle (POV) billing rates. The contractor shall provide these billing rates by the 15th of September each fiscal year for the upcoming fiscal year starting on 1 October. TCJ8 has the responsibility for developing these Transportation Working Capital Fund (TWCF) rates that are used to bill SDDC customers for services provided. As part of the billing rate development process, the contractor shall support workload forecast validation and coordination with TWCF customers. The contractor shall also provide monthly execution analysis, research, responses to customer inquiries, and be involved in the collection and presentation of data for Integrated Distribution Lanes (IDL) metrics. The contractor shall provide the analysis within five workdays of receipt of the SDDC monthly financials. 1.4.2.6 Subtask 6: Cost/Operational Analysis. The contractor shall provide financial and operational execution analysis, research, recommendations, and costed options for impacts and financial changes that result from operational planning changes such as transportation modes, routes, commodity types, required delivery dates, etc. The contractor shall prepare estimated savings/cost avoidances associated with efficiency proposals that will ultimately affect future Transportation Working Capital Fund (TWCF) billing rates. The delivery date of these deliverables vary depending upon the individual analysis being accomplished. It is expected that the contractor deliver the requested deliverable within 2 working days after Government request. The contractor will also be required to be involved in the collection and presentation of data and participate in various working groups and study teams that involve members of other directorates. The contractor shall also provide a weekly update report on all deliverable no later than (NLT) 1700 on Monday.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/USTC/USTRANSCOM/HTC711-07-D-0012-0003/listing.html)
- Place of Performance
- Address: US Transportation Command, Scott AFB, Illinois, 62226, United States
- Zip Code: 62226
- Zip Code: 62226
- Record
- SN02912908-W 20121014/121012233942-496ddda7b0c2995d5664a7382c6e14df (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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