Loren Data's SAM Daily™

FBO DAILY ISSUE OF JANUARY 09, 2013 FBO #4064
DOCUMENT

C -- SOLICITATION FOR A/E IDIQ MULTIPLE AWARD - Attachment

Notice Date

1/7/2013
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;VA Maryland Health Care System;Contracting Officer (90C);P.O. Box 1000, Bldg. 101, Room 26;Perry Point MD 21902
 

ZIP Code

21902
 

Solicitation Number

VA24512R0020
 

Response Due

1/23/2013
 

Archive Date

3/24/2013
 

Point of Contact

Sandra A Anderson
 

E-Mail Address

2-2411
 

Small Business Set-Aside

Total Small Business
 

Description

The Department of Veterans Affairs Medical Center (VAMC); VISN 5 Contracting, Perry Point, Maryland 21902 is advertising for a Multiple Award, Indefinite Delivery - Indefinite Quality (IDIQ) for Multi-Disciplinary contract for Architectural and Engineering Services at the following locations: VA Maryland Health Care System, Perry Point, Baltimore, and Loch Raven, Community-Base Outpatient Clinics (CBOCs) located at Cambridge, Fort Howard, Glen Burnie, and Pocomoke City, Maryland and VAMC, 50 Irving Street, NW, Washington, DC 20422-0001. This acquisition is a 100% Total Small Business Set-Aside. Any subsequent award will require firms to be registered in System for Award Management (SAM) (www.sam.gov) as a small business. Eligible Prime contractor firms must have a working office location within 120 miles of the VAMC, 10 North Greene Street, Baltimore, Maryland 21201. This distance is determined according to www.randmcnally.com. The selected A/E firm(s) shall be in accordance with FAR 2.101 definition of "Architect-engineer services" as defined in 40 U.S.C. 1102 and FAR Part 36.6 to provide professional A/E services for various VA projects as required. A/E(s) signing drawings must be licensed in the State of Maryland and District of Columbia. The license(s) are not required unless an award is made to prospective A/E(s). The following A/E disciplines are expected to be required during the course of the contract: architecture, structural, civil, mechanical, plumbing, landscaping, electrical, fire protection, industrial hygiene, interior design, surveyors, cost estimators, or other A/E services as defined by FAR Part 36.6 that may be necessary. Task orders may include, but are not limited to: 1) Schematic Phase: to include but not limited to making site investigations, collecting data, performing analyses, making presentations and conducting other fact finding studies as might be necessary to support the design of the project. This may include economic analysis and feasibility studies and developing scopes for programmed projects. Services may also include additional consultant services as necessary based on specific project scope. 2) Design Development: may include engineering calculations and analyses, complete design, and statements of probable cost. 3) Construction Documents: to provide complete detailed construction documents for final review that are of such quality and completeness that they can be competitively bid by contractors. 4) Bid Documents: to provide completed detailed, signed and stamped drawings, specifications and documents complete and ready for issuance to prospective contractors. 5) Construction Period Services: to include but not limited to answering Request for Information, inspections and site visits, as-built drawings, reviewing submittals and commissioning. The Government anticipates award of a base year and four (4) one-year option periods which may be awarded at the sole discretion of the Government. (Note: The Government reserves the right to cancel this contract(s) at anytime if it is in the best interest of the Government.) Minimum fee for each task order is $1,000. Maximum fee for each task order shall not exceed $350,000.00. The maximum cumulative contract value under any resultant contract(s) shall not exceed $10 million for the entire contract duration including any option periods exercised. The minimum guarantee for the entire contract term is $1,000 per awarded contract. The VA will provide a specific scope of work for each delivery order along with a request for the A/E to prepare a fee proposal. Fee proposals shall be based on pre-established unit prices for all disciplines as defined in the solicitations and negotiated in any resultant contract(s). Negotiated rates for base and option period will be firm for each contract period awarded. Unit prices for unique services not included in the original negotiation will be negotiated on a case by cases basis with each task order. The award of the initial task order will satisfy the minimum guarantee for the entire contract term (including option years.) Multiple task orders may be awarded with similar completion schedules and overlapping delivery dates. The North American Industry Classification System (NAICS) Codes that apply to this solicitation are 541310 Architectural Services and 541330 Engineering Services. NAICS Codes 541310 and 541330 both have a Small Business size standard of $4.5 Million dollars average annual gross revenues for the past three fiscal years. The A/E selection criteria shall include the following elements (1) through (8), listed in order of importance or merit. FAILURE TO CLEARLY ADDRESS ALL LISTED EVALUATION CRITERIA AND INFORMATION REQUIRED BY THE SUBMISSION REQUIREMENTS BELOW MAY RESULT IN REJECTION OF SF 330. (1) PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES. Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record (Mechanical, Electrical, Fire Protection Engineer). In addition, provide resumes of other relevant team members or frequent subcontractor such as: Architect, Civil, Structural Engineers, Cost Estimator, and team members who will perform technical tasks under this contract including their record of working together. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience relevant to this contract scope; (2) SPECIALIZED EXPERIENCE WITH HEALTHCARE RELATED DESIGNS, PATIENT CENTERED CARE, CONCEPTS & EXPERIENCE, AND TECHNICAL COMPETENCE IN THE TYPE OF WORK REQUIRED. Provide a detailed a narrative of up to 10 (maximum) relevant projects completed within the last 5 years, that best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the teams experience with projects of similar size and scope to those to be performed under this contract; (3) CAPACITY to accomplish the work in the required time. Submission requirements for the prime and each proposed consultant to be assigned to the team, list all current projects with a design fee of greater than $20,000 being designed in the firms' office. Indicate the firms' present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates; (4) PAST PERFORMANCE ON CONTRACTS WITH GOVERNMENT AGENCIES AND PRIVATE INDUSTRY IN TERMS OF COST CONTROL, QUALITY OF WORK, AND COMPLIANCE WITH PERFORMANCE SCHEDULES. Discuss firms' ability to work with Government entities and design standards or similar relevant experience with other entities. Provide a copy of all performance evaluations (A/E) issued for government contracts (as applicable). For non-Federal contracts, provide facility owner documentation of the firms' performance issued on that contract. If know documentation exists, so state. Provide accessible owner points of contact: name, title address, telephone number, e-mail, and fax number and provide copies of awards and letters of appreciation/commendation as desired; (5) LOCATION in the A/E Firm must be within 120 miles distance determined in accordance with www.randmcnally.com geographical area from VAMC, 10 North Greene Street, Baltimore, Maryland 21201 of the project and knowledge of the locality of the projects. Describe and illustrate the teams' knowledge of design approaches, construction materials, codes/ordinances costs and other conditions unique to the geographic area related to the contract for which the submittal is being made (6) ORGANIZATION, MANAGEMENT AND QUALITY CONTROL. Discussion of the firms' organization and management process. Demonstrated success of the Quality Control (QC) program used by the firm to ensure quality products. In narrative form outline the firms' approach to design and project management. Document the firms' ability to handle projects with multiple end-users and complex requirements. Describe the teams' organization. Provide an organization chart that identifies the overall relationship and lines of authority of the proposed team; (7) COMPARISON OF A/E ESTIMATE TO FINAL CONSTRUCTION BID COST ON TEN (10) MOST RECENT PROJECTS. (8) KNOWLEDGE OF VA DESIGN STANDARDS, TECHNICAL MANUALS, AND SPECIFICATIONS. (9) PREFERENCE FOR SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB). SDVOSB firms submitting offers for this multiple award A/E contract shall receive a 10 additional points in consideration the VA's desire to give preference to such SDVOSB sources. Such firms claiming SDVOSB status shall be verified in VetBiz by the date and time specified for receipt of SF 330. Other non-SDVOSB firms shall receive zero points for this evaluation factor. THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued. The socio-economic set-aside associated with this advertisement is 100% Total Small Business Set Aside. Therefore, this acquisition is open to all firms meeting the qualifications of small business under the associated NAICS code as registered in SAM. Prospective small business firms are reminded that in accordance with FAR 52.219-14 Limitations on Subcontracting, at least 50 percent of the cost of personnel for contract performance shall be spent for employees of the small business concern. SF 330 packages shall address how each firm anticipates meeting this criterion. Qualified A/E firms are required to submit THREE (3) hard copies and ONE (1) electronic copy via CD of their entire completed SF Form 330 packages; SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF. Contract awardees will be required to submit annual updated SF 330 Architect/Engineer Qualifications if option periods are exercised. Submission of information incorporated by reference is not allowed. Prospective firms shall address all selection criteria factors within their submitted SF 330 package. All hard copy submissions must be bound in some manner. Submissions are limited to 75 pages, no photographs shall be submitted. Information shall be submitted no later than 2:00 local time on January 23, 2013. Telephone inquires will not be honored. No faxed or emailed forms/submissions will be accepted. Mailed submissions sent to: Department of Veterans Affairs Medical Center, Attn: Sandra Anderson, VISN 5 Contracting, 90/C, P.O. Box 1000, Building 101B, Laundry Drive, Perry Point, Maryland 21902. This acquisition is for Architect/Engineer (A/E) services, and is procured in accordance with the Brooks Act as implemented in Subpart 36.6 of the Federal Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of three or more firms deemed most highly rated after initial source selection will be chosen for interviews. It is expected that task order contracts will be awarded to a minimum of three (3) firms in each discipline defined below deemed most highly qualified after interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. NOTE: ONCE THE AWARDS ARE MADE, THE FOLLOWING WILL APPLY. The intent of this contract is to award a minimum of one and a maximum of three awards in each discipline. The A/E disciplines are as follows: Architectural, Civil, and Mechanical/Electrical/Plumbing (MEP) which includes the following disciplines structural, mechanical (HVAC), electrical, plumbing, geotechnical, and engineering services related to healthcare facilities. The Contracting Officer will provide awardees in each discipline a fair opportunity to be considered for each task order. The procedures and selection criteria used to issue task orders will be based on the requirement, cost, availability, expertise, complexity, duration, past performance on earlier orders under the contract, including quality, timeliness and cost control; potential impact on other orders placed with the firm; minimum order requirements; amount of time contractors need to make informed business decisions. Other considerations would include resource intensity, highest value solution and conceptual approach. As the need for services covered by this contract arises, the Government will issue a Request for Task Order Proposal to the selected contractors within the discipline provided there are no adverse performance issues from any previous task order performed under this contract. RFP will include a statement of work, and other necessary documentation or project requirements to perform the required services. The Architect-Engineer contractor shall promptly submit a proposal, which shall include a detailed cost or pricing breakdown utilizing a VA Form 08-6298, Architect-Engineer Fee Proposal which is an attachment to this solicitation. Competition and Selection will be based on the procedures listed at FAR 36.602. Once an agreement has been reached with the top ranked firm or revised topped ranked firm on services to be performed, fee, and time for completion, the Contracting Officer shall issue a Task Order against the contract, reflecting all terms agreed upon. Task orders will be issued using the VA Form 0730 Task/Delivery Order for Supplies or Services, and/or VA Form 10-0412A Task Order for Construction or A/E Services on a Firm-Fixed Price bases. If agreement cannot be reached, neither party will be under any obligation to the other, with respect to the services covered by the particular statement of work. No work shall be performed on an individual statement of work until the Contracting Officer has executed a Task Order. Award of any resultant contract is contingent upon the availability of funds. Contracting Office Address: Department of Veteran Affairs VA Maryland Health Care System Contracting Office 90/C P.O. Box 1000, Building 101B Perry Point, Maryland 21902 Point of Contact(s): Sandra Anderson, Contract Specialist, email address: sandraa.anderson@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAMHCS512/VAMHCS512/VA24512R0020/listing.html)
 

Document(s)

Attachment
 

File Name: VA245-12-R-0020 VA245-12-R-0020_MOD 3.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=575501&FileName=VA245-12-R-0020-003.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=575501&FileName=VA245-12-R-0020-003.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02960313-W 20130109/130107234228-ae4b2594ef4c29a37ba3eb5c5011d198 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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