MODIFICATION
D -- Market Research & Sources Sought Notice for information on capability and availability of potential contractors interested in providing environmental software to USACE, Mobile District
- Notice Date
- 1/9/2013
- Notice Type
- Modification/Amendment
- NAICS
- 541511
— Custom Computer Programming Services
- Contracting Office
- USACE District, Mobile, P. O. Box 2288, 109 Saint Joseph Street (zip 36602), Mobile, AL 36628-0001
- ZIP Code
- 36628-0001
- Solicitation Number
- W91278-13-L-1210ENV
- Archive Date
- 3/10/2013
- Point of Contact
- Jason Johnston,
- E-Mail Address
-
Jason.C.Johnston@usace.army.mil
(Jason.C.Johnston@usace.army.mil)
- Small Business Set-Aside
- N/A
- Description
- Sources Sought Notice/Request for Information (RFI) - U.S. Army Corps of Engineers (USACE), Mobile District (in support of the U.S. Army National Guard Bureau, U.S. Marine Corps, and other Department of Defense (DoD) and Federal agencies) is seeking information on capability and availability of potential contractors interested in providing the configuration, sustainment and technical support of systems, applications and products software to effectively sustain and support the managing and controlling of all environmental auditing and compliance functions, hazardous waste turn-in automation and tracking and reporting, requirements analysis, planning and program management, natural and cultural resources management and reporting, sustainability tracking and reporting, and other related functions of the environmental divisions. This directly relates to environmental business that includes in-part, Environmental compliance, materials and waste management, compliance site inventory, environmental requirements analysis, planning and program management, natural and cultural resources management, environmental management system conformance, and other Environmental, Health and Safety, and Sustainability activities. Sources are being sought for firms with a North American Industry Classification System (NAICS) Code of 541511. less than p greater than less than strong greater than This is a Sources Sought Notice/RFI announcement only. There is no solicitation available at this time; therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized in accordance with the Federal Acquisition Regulation and its supplements. It is the contractor's responsibility to monitor the Government Point of Entry for the release of any solicitation. less than /strong greater than less than /p greater than less than p greater than less than strong greater than This Sources Sought Notice/RFI is not to be construed as a commitment by the USACE, Mobile District to issue a solicitation or ultimately award a contract. Neither unsolicited proposals nor other kinds of offers will be considered in response to this Sources Sought Notice/RFI. This Source Sought Notice/RFI does not create an obligation on behalf of the Government to make an award of any contract pursuant to this announcement. less than /strong greater than less than /p greater than less than p greater than The USACE, Mobile District is conducting market research to gain knowledge of potential contractors for the configuration, enhancements, sustainment, and technical support of software and direct support of Environmental Performance Assessment System (EPAS), Environmental Compliance Evaluation (ECE), Hazardous Waste turn-in automation and execution, Requirements Analysis Planning Program Management, Reporting Services, and Natural and Cultural Resources tracking management. The Agency is soliciting feedback from industry concerning any developed EPAS, ECE, automated hazardous waste turn-in and requirement analysis and budget tracking, Management, and Reporting Services. The above efforts include meeting the Army Environmental Enterprise requirements and interface and integration to other DoD enterprise systems requirements. This includes obtaining applicable licenses to use, maintain, and support WEB, Personal Computer and/or Mobile Platform applications. less than /p greater than less than p greater than All information contained in the Sources Sought Notice/RFI is preliminary as well as subject to modification and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested may be used by the USACE, Mobile District to facilitate decision making and will not be disclosed outside the Government. less than /p greater than less than p greater than less than strong greater than The USACE, Mobile District may, as a result of the information provided, invite individual vendors to participate in an quote mark Industry Day quote mark to further demonstrate the capabilities of their specific system. Participation at quote mark Industry Day quote mark will be by invitation only and will require a presentation/demonstration. It is anticipated that quote mark Industry Day quote mark will occur sometime during February 2013. less than /strong greater than less than /p greater than less than p greater than less than span style= quote mark text-decoration: underline; quote mark greater than less than strong greater than 1.SCREENING CRITERIA less than /strong greater than less than /span greater than less than /p greater than less than p greater than Vendors considering responding to this Sources Sought Notice/RFI should consider the following Screening Criteria before taking action. The USACE, Mobile District is looking for information on contractors providing the configuration, maintenance and technical support of ECE, EPAS, Hazardous Waste turn-in automation, Requirements analysis planning, Natural and Cultural resources tracking management, and reporting Services. The Screening Criteria are: less than /p greater than less than p greater than less than strong greater than 1.1.Responders' products shall be developed and deployable or customizable quote mark out of the box quote mark. less than /strong greater than less than br / greater than 1.2.Specifically designed and developed for the complete end to end environmental processes (compliance evaluation through requirements analysis to corrective action tracking and resolution). less than br / greater than 1.3.Responders' products shall have proven, sustained track record. less than br / greater than 1.4.Responders shall have the ability to obtain secret clearance in order to gain access to sensitive and secured web-server areas. less than br / greater than 1.5.Responders should be able to demonstrate implementation of Environmental, Environmental Management System, Health, and Safety regulations required by Federal, state and local government agencies; researching new and updating existing compliance protocols; providing environmental compliance and environmental management system audits of facilities; providing methods for determination of facility compliance and pollution prevention; mining and determining root causes of noncompliance findings, and recording findings in specialized existing software and mobile applications. less than br / greater than 1.6.Responders should be able to field software development teams with familiarity of these environmental programs and processes, upon request. less than br / greater than 1.7.Responders shall be required to implement, adopt or integrate into Federal Government enterprise systems and processes, hence knowledge or expertise implementing, working with or integrating to these systems or processes including facilities/installations, energy and logistics management systems is desired. less than br / greater than 1.8.Responders must be technically skilled and experienced in supporting the training of any end users. less than br / greater than 1.9.Responders may also be required to develop plans and procedures, and provide training and workshops. less than /p greater than less than p greater than less than br / greater than less than span style= quote mark text-decoration: underline; quote mark greater than less than strong greater than 2.Functional Capabilities less than br / greater than less than /strong greater than less than /span greater than Responders shall describe/state how their system can support the DoD environmental processes requirements. Further, responders shall describe how their system can support the Functional Capabilities necessary to operate in the DoD/Federal environment. Some of the environmental functions and process steps are listed below. These requirements are not considered all encompassing and may be changed, amended or increased at a future date. The Government seeks information on system's ability to achieve the functionalities and process steps consisting of: less than br / greater than 2.1.Responders' product suite should include the capability to conduct stand -alone field audits with the following features, or features similar to the following: less than br / greater than 2.1.1.Provide methods to associate the location details. less than br / greater than 2.1.2.Support for all Environmental, Health, and Safety regulations required by Federal, state and local government agencies. less than br / greater than 2.1.3.Support selection of Standard Summary Statements and custom Summary Statement. less than br / greater than 2.1.4.Provide ways to enter finding details with appropriate rating, previous finding & Notice of Violation information. less than br / greater than 2.1.5.Supports upload of images/documents to substantiate the findings. less than br / greater than 2.1.6.Mining and determining root causes of noncompliance findings with appropriate justification. less than br / greater than 2.1.7.Provide ways to associate standard corrective actions and pollution prevention options. less than br / greater than 2.1.8.Supports generation of different reports for analyzing finding data & daily audit briefing. less than br / greater than 2.1.9.Supports implementation, maintenance and enhancements of existing mobile applications and technology. less than br / greater than 2.2.Responders should be able to provide services, or similar services, related to researching existing corrective actions and summary conditions and creating/updating corrective actions and summary condition statements based on changing client business needs & regulatory requirement changes. less than br / greater than 2.3.Responders should be able to provide services, or similar services, related to regular updates of Federal, state and local government regulatory guides. less than br / greater than 2.4.Responders' product suite shall include a web based management and reporting component with the following features, or features similar to the following: less than br / greater than 2.4.1.Ability to upload stand-alone external findings onto web based review process. less than br / greater than 2.4.2.Ability to start the audit review process by assigning reviewers to different phases in the review process. less than br / greater than 2.4.3.Support automated review process reminder emails based on number of elapsed days and percentage completed & automated weekly status reports indicating overall corrective action plan progress with high rated or Class I findings. less than br / greater than 2.4.4.Support to manage the review process timeline. less than br / greater than 2.4.5.Support to edit the external findings under contractor review process. less than br / greater than 2.4.6.Ability to manage Installation corrective action plan along with compliance corrective action, root cause corrective action and pollution prevention options. less than br / greater than 2.4.7.Ability to request and track Environmental Funding requests automatically. less than br / greater than 2.4.8.Ability to create and track Corrective Action Follow-up tasks. less than br / greater than 2.4.9.Ability to generate canned reports & Ad hoc Reports to slice & dice the Environmental Assessment data for analysis. less than br / greater than 2.4.10.Ability to seamlessly integrate findings with mobile applications for tracking corrective action plan progress. less than br / greater than 2.4.11.Ability to seamlessly integrate findings with Hazardous Waste generation status and interface with Hazardous Waste turn-in automation and execution. less than br / greater than 2.4.12.Support seamless integration of agency's Real Property System. less than br / greater than 2.4.13.Support for all Environmental, Health, and Safety regulations required by Federal, state and local government agencies. less than br / greater than 2.4.14.Support for regular updates of Federal, state and local government regulatory guides. less than br / greater than 2.4.15.Support for Writing Findings online. less than br / greater than 2.4.16.Support for both compliance & Environmental Management System (EMS) findings. less than br / greater than 2.4.17.Provide ways to associate EMS findings & Compliance findings through Root Cause Codes. less than br / greater than 2.4.18.Integration capability to interact with other environmental, facilities, real property, regulatory, disposal and other systems. less than br / greater than 2.4.19.Integration capability with existing enterprise Geographical Information System. less than br / greater than 2.5.Responder's product suite shall include an environmental requirement analysis, planning and project tracking tool, or a similar tool, capable of the following: less than br / greater than 2.5.1.Allow installation and HQ users to post requirement for various environmental projects from different pillars and allow them to track the progress of approval. less than br / greater than 2.5.2.Provide simple and intuitive way to create environmental projects using readymade templates and catalog. less than br / greater than 2.5.3.Provide methods to track the funding requirement along with change in them and update obligations. less than br / greater than 2.5.4.Provide methods to associate funding requirement and status with applicable environmental findings. less than br / greater than 2.5.5.Provide ways to associate various related document to the respective modules. less than br / greater than 2.5.6.Support automated project submission from other environmental system. less than br / greater than 2.5.7.In built workflow engine to track various projects and provide notifications based on the individual project status in order to keep the workflow straight. less than br / greater than 2.5.8.Support to generate competitive reports that helps to arrive at estimated state operating budget, unfunded requirements when needed in real-time. less than br / greater than 2.5.9.Allow project approver to perform data analysis and make decisions based on portfolio of projects. less than br / greater than 2.6.Responder's product suite shall include a hazardous waste disposal services tool, or a similar tool, capable of the following: less than br / greater than 2.6.1.Provide simple user interface to input DD Form1348-1A sheet and validate the same based on the Defense Logistics Agency (DLA) schema. less than br / greater than 2.6.2.Provide user interface to input Hazardous waste profile sheet (DRMS Form 1930) and validate the same based on the DLA schema. less than br / greater than 2.6.3.Allow users to associate a profile sheet with a DD Form 1348-1A. less than br / greater than 2.6.4.Inbuilt interface to allow users to submit turn-in documents electronically to the DLA. less than br / greater than 2.6.5.Support automated updates to the turn-ins via feedbacks from the DLA that helps users to track the status of their respective turn-ins. less than br / greater than 2.6.6.Ability to track the cost and quantity of different types of waste for Army Environmental Data Base (AEDB) data call. less than br / greater than 2.6.7.Generate reports that could provide disposal trends, fund allocation and location order listing for waste disposal. less than br / greater than 2.7.Responders' product should be able to provide the ability, or a similar ability, to enable the users to track special services such as over packing for disposals. less than br / greater than 2.8.Responders' product suite should provide user hierarchy, or similar structure, that enables hazardous waste managers to verify and validate the disposals of the facility level users. less than br / greater than 2.9.Responders' product suite shall include a natural and cultural resources component that addresses, or a similar component that can address, the following functionalities: less than br / greater than 2.9.1.Track Goals, Objectives and Projects from current Installation Cultural Resource Management Plans. The number of Goals, Objectives and Projects will vary from installation to installation. This project information will be integrated with the requirement analysis and planning module. less than br / greater than 2.9.2.Manages installations endangered species list and also eco system lists and track their progress over the years. less than br / greater than 2.9.3.Track Metrics - The Metrics Tracker component serves as a score card for installations Natural Resources programs. This will consist of numeric scores and Red/Yellow/Green Categorization of seven (7) focus areas. The focus areas are shown below: less than br / greater than 2.9.3.1.Integrated Natural Resources Management Plan Project Implementation less than br / greater than 2.9.3.2.Threatened and Endangered Species less than br / greater than 2.9.3.3.Ecosystem Integrity less than br / greater than 2.9.3.4.Partnership Effectiveness less than br / greater than 2.9.3.5.Team Adequacy less than br / greater than 2.9.3.6.Fish and Wildlife and Public Use less than br / greater than 2.9.3.7.Impact to Mission less than br / greater than 2.9.4.The score and status of each focus area will be determined based on a series of questions/answers provided by the installation Natural Resources program managers. Each question will have a different weight associated with it and will be used to compute the score for that focus area. less than br / greater than 2.9.5.Reports - The data management and report builder module will provide data entry, maintenance and report functionality. Data will be maintained per installation, with analysis capabilities to roll up for regional or program wide reports. less than br / greater than 2.10.Responder's product suite shall include a web-based inventory data collection and accumulation system, or a similar system, with the following features: less than br / greater than 2.10.1.Ability to interface with enterprise real property systems. less than br / greater than 2.10.2.Ability to top-load inventory data from other environmental quality databases (DoD and non-DoD). less than br / greater than 2.10.3.Support Environmental Assessors with Assessment Preparation Tasks and Pre-Visit Questionnaire by providing up to date real property inventory information. less than br / greater than 2.10.4.Ability to integrate with Hazardous Waste Disposal System to display inventory data such as generator status, types of waste streams generated, quantity of waste generated etc., less than br / greater than 2.10.5.Ability to integrate with web based audit management & tracking system to display information about the findings in a site to help assessors prepare for the assessment. less than br / greater than 2.10.6.Ability to integrate with Environmental Requirement Analysis & Planning System to display information about the previous funding associated with a real property location. less than br / greater than 2.11.Certification - Ability to obtain DoD Information Assurance Certification and Accreditation Process (DIACAP) and Authority To Operate (ATO) in a DoD environment and process and support for Security Technical Implementation Guides (STIG) testing and other Information Assurance(IA) requirements. less than br / greater than 2.12.Adaptability - Ability to adapt to ever changing environmental, health and safety regulatory and statutory landscape. less than br / greater than 2.13.Accessibility - Capability to operate in low bandwidth or disconnected environments or offline mode in remote locations less than br / greater than 2.14.Security - Address out of the box authentication/authorization capabilities and user vs. role based security configurations and other DoD security requirements such as out of the box support for the Common Access Card and DoD security requirements for both over the wire and stored data. less than br / greater than 2.15.Interoperability - Methodologies and technologies used to integrate with external systems and their compliance with Army's Business Enterprise Architecture standards less than br / greater than 2.16.Deploy-ability - Discuss implementation strategies including installation, training, data conversion, migration best practices less than br / greater than 2.17.Supportability - Define the Reliability, Availability and Maintainability requirements for a typical implementation. less than /p greater than less than p greater than less than span style= quote mark text-decoration: underline; quote mark greater than less than strong greater than 3.TASKS less than /strong greater than less than /span greater than less than /p greater than less than p greater than Responders shall provide professional services to support DoD and Federal civil environmental programs. Professional services may include, but are not limited to the following: less than br / greater than 3.1.Software Support - Provide existing software application maintenance, support, upgrades, and complimentary application development/integration. Also, obtain required/requested software licenses for commercial applications as requested by Federal agencies. less than br / greater than 3.2.Training/Education Support - Provide training and workshops in support of EPAS, ECE and other identified systems, applications and products. less than br / greater than 3.3.Software Programming Support - Provide personnel experienced in the identified systems, applications and products for availability at locations requested by the Federal agencies. less than /p greater than less than p greater than less than span style= quote mark text-decoration: underline; quote mark greater than less than strong greater than 4.RESPONSE INSTRUCTIONS less than br / greater than less than /strong greater than less than /span greater than Sources are being sought for firms with a North American Industry Classification System (NAICS) Code of 541511 (Small Business Size Standard of $25.5 Million). Responses are requested with the following information: less than /p greater than less than p greater than less than br / greater than 4.1.Respondents' name, address, DUNS Number and/or CAGE Code, and points of contact with telephone numbers and e-mail addresses. less than br / greater than 4.2.Business size/classification (to include any designations as Small Business, HUBZone, Service Disabled Veteran Owned, or 8(a)BD certified) shall be indicated on first page of submission. less than br / greater than 4.3.Description of capability to perform the tasks described in Section 1 quote mark Screening Criteria quote mark. less than br / greater than 4.4.Respondents shall include information on current customers that are using their system. Customer information shall include the Customer/Agency name, address, point of contact name and phone number, and number of users and locations fielded for that customer. less than br / greater than The above requested information shall not exceed a total of twelve (12) pages on 8.5 quote mark x 11 quote mark paper, 12 point Times New Roman font, with a minimum of one (1) inch margins all around. Please do not provide standard marketing brochures or catalogs. Responses will be evaluated on the basis of demonstrated functional capability and the aforementioned screening criteria. less than /p greater than less than p greater than less than strong greater than Responses are due no later than 11 January 2013, 5:00 pm Central Standard Time (CST). less than /strong greater than less than /p greater than less than p greater than Email responses should not exceed 5 Megabytes (MB). Responses received after this date and time may not be reviewed. less than /p greater than less than p greater than less than strong greater than Responses shall be submitted via e-mail to Mr. Jason Johnston at jason.c.johnston@usace.army.mil. less than /strong greater than less than /p greater than less than p greater than All information received in response to this Sources Sought Notice that is marked quote mark Proprietary quote mark will be handled accordingly. Responses will not be returned nor will receipt be confirmed. Telephonic responses will not be honored. less than br / greater than NOTE: Foreign participation is excluded. less than /p greater than
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