PRESOL | J | Service and Maintenance Xcelera System

FBO DAILY ISSUE OF JANUARY 11, 2013 FBO #4066
SOLICITATION NOTICE

J -- Service and Maintenance Xcelera System

Notice Date: 1/9/2013
Notice Type: Combined Synopsis/Solicitation
NAICS: 811219 — Other Electronic and Precision Equipment Repair and Maintenance
Contracting Office: N00259 Naval Medical Center San Diego Material Management 34800 Bob Wilson Drive San Diego, CA
ZIP Code: 00000
Solicitation Number: N0025913T0120
Response Due: 1/14/2013
Archive Date: 2/14/2013
Point of Contact: JULIE BERTRAND 619-532-8083 Please contact via email.
E-Mail Address: julie.bertrand@med.navy.mil
(julie.bertrand@med.navy.mil)
Small Business Set-Aside: N/A
Description: NOTICE TO CONTRACTOR This is a COMBINED SOLICITATION/SYNOPSIS for commercial items with the intent to award on a sole source basis to Philips Healthcare, 22100 Bothell Everett Hwy, Bothell, WA 98021-8431 IAW FAR 13.106-1(b)(1). All other offerors may submit a quote that will be reviewed by the Government. However, a determination by the Government not to compete with this proposed contract based upon responses to this solicitation is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement in the future. This Solicitation/Synopsis is prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotations are being requested and a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The Request for Quotation (RFQ) number N00259-12-T-0120 is issued as a request for quotation (RFQ). The closing date is January 14, 2013 @ 10:00a.m. Pacific Standard Time. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-63. It is the contractor 冱 responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acq.osd.mil/dpap/dars/dfars/index; www.acquisition.gov. The North American Industry Classification System (NAICS) Code for this acquisition is 811219; Size: $19.0M. Naval Medical Center San Diego requests responses from qualified sources capable of providing the following items: CLIN 0001 Service/Maintenance for Xcelera System, (IAW Statement of Work) Part# N/A QTY: 06 Unit of Issue: MO, Price: $________ The following FAR/DFARS provisions and clauses are applicable to this procurement: 52.212-1 Instruction to Offerors-Commercial Item (FEB 2012) 52.212-2 Evaluation Commercial Items (JAN 1999) Factors 1) Technical Capability, 2) Delivery and 3) Price 52.212-3 Offeror Representations and Certification--Commercial Items (MAR 2012) 52.212-4 Contract Terms and Conditions--Commercial Items (FEB 2012) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (MAR 2012) with the following clauses incorporated by reference: 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (FEB 2012), 52.219-8 Utilization of Small Business Concerns (JAN 2011), 52.219-28 Post Award Small Business Program Representation (APR 2009), 52.222-3 Convict Labor (JUN 2003), 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (MAR 2012), 52.222-21 Prohibition of Segregated Facilities (FEB 1999), 52.222-26 Equal Opportunity (MAR 2007), 52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (SEP 2010), 52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010), 52.222-37 Employment Reports on Veterans (Sept 2010),52.222-48 Exemption from Application of Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification, 52.222-51 Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008), 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003) 52.219-1 Alt I Small Business Concern Program Representation (APR 2011) 52.232-99 Providing Accelerated Payment to Small Business Subcontractors (Deviation) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) www.acquisition.gov; www.acq.osd.mil 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (MAR 2012) with the following clauses incorporated by reference: 252.225-7001 Buy American Act and Balance of Payments Program (OCT 2011), 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (MAR 2008). 252.225-7002 Qualifying Country Sources As Subcontractors (APR 2003) HIPAA - Privacy and Security of Protected Health Information NAVY COMMERCIAL ACCESS CONTROL SYSTEM (NCACS) PROGRAM IMPLEMENTATION INSTRUCTION (August 2011) (a) In accordance with CNICNOTE 5530 dated May 2, 2011, NCACS credentialing should be established in order to avoid unnecessary delay at military installation entry control points (ECP). (b) NCACS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: http://cnic.navy.mil/CNIC_HQ_Site/index.htm, popular links. For more information or to enroll in the NCACS Program call: 1.877.727.4342. For Naval Base San Diego Pass and Decal Office, call: 1.619.556.1653 (c) Vendors, contractors, suppliers and other service providers shall present their pass upon entry at ECP. The Government intends to award a firm, fixed price contract resulting from this combined synopsis/solicitation to the responsive and responsible offeror whose conforming response is determined to provide the best value to the Government, price and other factors considered. The following factors to be used to evaluate offers: Technical Capability, delivery and price. Technical capability and delivery, when combined, are significant evaluation factors that will be used to arrive at a best value award decision. Contractors who do not meet the first 2 factors will not undergo a price evaluation. The Government will only consider firm fixed-price quotations. Offeror must complete and submit with the quotation FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items (MAR 2012) Offeror must be registered to the System for Award Management Registration (Deviation) (SAM) prior to award. The website address is www.sam.gov. A Data Universal Number System (DUNS) number is required to register. Email your quote to Julie Bertrand on or before 10:00AM Pacific Standard Time on January 14, 2013. Email: julie.bertrand@med.navy.mil Submitter should confirm receipt of email submissions. STATEMENT OF WORK PHILIPS XCELERA SYSTEM REPAIR/REPLACE AND MAINTENANCE SERVICE GENERAL REQUIREMENTS: The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein. SCOPE: The contract dates will be effective immediately upon contract approval for the Fiscal Year 2013 beginning 15 JAN 2013 thru 15 JUL 2013. The contractor is required to provide all services, materials and equipment necessary for on-site support for the following: On-site support for the migration process from the Xcelera System to the new PAC system; Carestream. Beginning 15 JAN 2013 thru 15 JUL 2013. Repair/replacement of Xcelera software. Preventative Maintenance of Xcelera software. On all Xcelera Servers and their workstations: ECN# 109382, SR# 6JMZW51; ECN# 109383, SR# 157XD61 located in Bldg 1, ground floor- ITMD; Bldg 1, 2nd deck- Cath Lab; Bldg 1, 4th deck- EP Lab; Bldg 3, 3rd Deck- Cardiology Clinic at Naval Medical Center, San Diego (NMCSD) to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity. The Contractor shall maintain the equipment within the original manufacturer 冱 specifications, in accordance with Federal, State, and Local laws and regulations, U.S. Navy Regulations, instructions, and Joint Commission requirements. The Firm Fixed Price (FFP) Maintenance includes regularly scheduled preventive maintenance, inspections, calibrations, and corrective maintenance tasks, and unlimited emergency repair actions. 彝epair � means any (a) modification, adjustment, or replacement of the hardware that corrects a malfunction by bringing the hardware into material conformity with the technical specifications for the hardware or (b) a procedure or routine that, when observed in the regular operation of the hardware, avoids the material adverse effect of the applicable nonconformity. 彝eplace � means a one for one replacement to provide a substitute of equal or greater value in the place of a damage or defective item for pay back, return, or refund of entire equipment. 弃reventive maintenance �: (PM) refers to the care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. Maintenance, including tests, measurements, adjustments, and parts replacement, performed specifically to prevent faults from occurring. Hours of Work: Work required in the performance of this contract shall be performed during NMCSD Cardiology Clinic Normal Operating Hours, Monday thru Friday 0800 -1700 excluding NMCSD Holidays. Location: Cardiology Clinic, Building 3, 3rd deck, Naval Medical Center San Diego, 34800 Bob Wilson Drive, San Diego CA 92134. # 619.532.7843 NMCSD PREVENTIVE MAINTENANCE REQUIREMENTS: a. Perform service repair/replace and preventive maintenance to industry standards. b. Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above-mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, contractor shall provide training certificates (or notarized copies) to the Material Management Department BIOMED division for verification. c. Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. NMCSD CORRECTIVE MAINTENANCE REQUIREMENTS: a. Correct inoperable condition in a timely manner. Immediately upon contract award, the Contractor will provide Material Management Department BIOMED division, Naval Medical Center San Diego, an emergency telephone number. Contractor will respond no later than two (2) hours after telephone notification Monday-Friday, hours of 0800 �1600. b. Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. c. Equipment improvements/modifications shall be made only upon Material Management Department, Biomed Repair Department written approval and direction. d. Notify the Material Management Department, Naval Medical Center San Diego, Biomed Repair Department immediately upon receipt of OEM or replacement parts/equipment safety recalls notices. e. Insure that original design and functional capabilities will not be changed, modified, or altered unless the Material Management Department, Biomed Repair Department, Naval Medical Center, San Diego authorizes such changes in writing. f. Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made. g. Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment. h. Extend to the Government all commercial warranties on replacement parts, consistent with standard industry inventory. TRAVEL AND RELATED EXPENSES: Contractor shall be responsible for its service related trip expenses including round trip travel, mileage, and overnight living expenses. RESPONSE TIME: Contractor shall use commercially reasonable efforts to: a. Respond by telephone to any report of a malfunction requiring repair within two (2) hours of notification by NMCSD Monday � Friday, 0800-1600. b. Provide on-site support within one (1) business day of notification by NMCSD personnel. TITLE TO EQUIPMENT: Contractor shall not assume possession or control of any part of the equipment. The government retains ownership to title thereof. LIABILITY: The Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God. UTILITIES: The Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) that are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment. SHIPMENT: The contractor shall not exceed two (2) business days of shipment for all equipment coming from and going to Material Management Department, Biomed Repair Department, Naval Medical Center San Diego. ACCESS TO EQUIPMENT: Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on-duty personnel responsible for such equipment. GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor. PARTS AVAILABILITY: To ensure minimal equipment downtime, contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and materials within two (2) business days. LABOR: All compensation for labor from the hours of 0800-1600. Local PST Time is included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If service becomes necessary to be performed between 1600-0800, NMCSD Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price. PARTS/SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be new. SECURITY REQUIREMENTS: Contractor will be required to contact the Medical Repair Branch at (619) 532-8010 to submit the required information to complete the NMCSD Security Pass Form by 1400 the day prior to the scheduled visit. In the case of emergent repairs/service, the contractor will wait at the main gate for an escort from Medical Repair Branch personnel. CONTRACTOR CHECK-IN/CHECK-OUT: Contractor is required to report to the Material Management Department, Biomed Repair Department, Build 1, Ground Floor, Room GD-18H1 Naval Medical Center San Diego, for Visitor Badges during the hours of 0800-1600, Monday through Friday, prior to and upon completion of any service/repair performed. FIELD SERVICE REPORTS: Contractor shall furnish a written or electronic vendor supplied Field Service Report (FSR) to the Duty Staff at: Naval Medical Center, San Diego Bio Medical Repair Building 1, Ground Floor, Room GD-18H1 Phone: 619-532-8010 Fax: 619-532-8013 The contractor, or his representative, shall complete the vendor supplied Field Service Report to include the following: Contractor Name Technician 冱 Printed Name, Telephone Number and Signature Date and Time of Arrival ECN (Equipment Code Number) and Serial Number Time Expended Repairing/Service; Labor Hours, Rate and Materials Summary of Work Performed and Accepted by End-User (Government Representative 冱 Printed Name and Signature) All Field Service Reports shall be submitted within 72 hours of completion of service. Completed Field Service Reports are Required Prior to Acceptance of any Invoice. PREVENTIVE MAINTENANCE AND REPAIR SERVICE SCHEDULES SERVICES SHALL BE REQUIRED BASED UPON THE FOLLOWING AGREED SCHEDULES: PREVENTIVE MAINTENANCE: (Check One) X One (1) time per fiscal year February 2013 Two (2) times per fiscal year: and Four (4) times per fiscal year: REPAIR: (Check One) X Monday - Friday, 0800-1600 Seven (7) days per week, 24-hour coverage
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DON/BUMED/N00259/N0025913T0120/listing.html)
Place of Performance: Address: 34800 Bob Wilson Drive, San Diego, CA; Zip Code: 92134
Record: SN02961835-W 20130111/130109234045-294761b91af66ec0457756bbbb339988 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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J -- Service and Maintenance Xcelera System