SOLICITATION NOTICE
S -- Lodging in Carlisle, PA - SOW
- Notice Date
- 1/14/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Other Defense Agencies, Defense Security Cooperation Agency, Defense Budget and Contracts, 201 12th Street, Suite 203, Arlington, Virginia, 22202-5408
- ZIP Code
- 22202-5408
- Solicitation Number
- HQ0013-13-ACSS-0005
- Archive Date
- 2/1/2013
- Point of Contact
- Woodrow W. Bell, Phone: 7036021464
- E-Mail Address
-
woodrow.bell@dsca.mil
(woodrow.bell@dsca.mil)
- Small Business Set-Aside
- N/A
- Description
- SOW Solicitation Number: HQ0013-13-ACSS-0005 Notice Type: Combined Synopsis/Solicitation (i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii)This solicitation document, HQ0013-13-ACSS-0005, is issued as a Request for Quote (RFQ). (iii) This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58. It is the responsibility of the offeror to review the web page for notice of amendments, updates or changes to the solicitation. (iv)This solicitation is issued under FAR Part 13-Simplified Acquisition Procedures. This requirement is to provide lodging, conference and meals to support approximately 65 individuals, including participants, facilitators, and guest speakers to be hosted in Carlisle, PA. The period of performance will be from 14 March - 15 March 2013. The North American Classification System (NAICS) code is 72110, size standard is $30 million. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures. (v) This requirement is to provide lodging, meals, support and service approximately sixty-five (65) individuals as specified in the attached Statement of Work. (vi) The Contractor shall block a maximum of sixty-five (65) rooms. The Contractor will provide lodging, and meals to support approximately 65 individuals, including participants, facilitators, and guest speakers to be hosted in Carlisle, PA. The Government will pay for up to sixty (60) rooms. The individuals occupying the three remaining rooms shall pay for those rooms. The Government shall provide a final list of attendees by 5 March 2013 to finalize actual room numbers and cost. The Contractor shall bill the Government for actual rooms utilized versus reserved. (vi)The requirement shall be Firm Fixed Price (FFP). (vii) The selected venue, described in Task 1, must be within 3 miles of downtown Carlisle in Carlisle, Pennsylvania. Requirements as follows: CLIN 0001 - Sleeping Rooms: 14 March - 15 March 2013. The total is sixty (60) days. Refer to the details in the statement of work. The price of breakfast shall be included in the room rate. Offerors shall provide information regarding cancellation policy. All prices MUST include all applicable fees, gratuities, and service charges. THE FEDERAL GOVERNMENT IS TAX EXEMPT. This is not a request for an Event Planner. An offer which requires the Government to execute a separate agreement with a third party shall be deemed technically unacceptable. An organization with no rooms of their own to offer shall be considered a third party. (viii) Provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition. (ix)Provision at FAR 52.252-2, Clauses Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition. (x)Provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. (xi) Evaluation Factors: The selection decision uses a trade-off process and shall be based on an integrated assessment of each offeror's proposal. Proposals shall be evaluated based on the stated evaluation factors. An offer will be extended to the responsible vendor quoting the best value to the Government, price and non-price factors considered. The Evaluation factors are 1) Quality of Services and Amenities, 2) Past Performance and 3) Price. 1. Quality of Rooms, Services and Amenities: An evaluation of services and amenities provided by the offereor. 2. Past Performance: An evaluation of performance on similar efforts. Evaluated on how relevant (similar) and how well the work was performed. 3. Price: The proposed price to address the requirements Quality of Rooms, Services and Amenities is the most important factor. Quality of Rooms, Services and Amenities is more important than Past Performance. When combined, the non-price factors are more important than Price. (xii)Provision at FAR 52.212-2, Evaluation Commercial Items, applies to this acquisition. The Government will evaluate offers in response to this request in accordance with FAR Part 13.106 procedures (lowest technically acceptable) and award a purchase order/contract to the responsible offeror whose offer conforming to this request, will be most advantageous to the Government considering price and the ability to meet all of the solicitation requirements. (xiii)Provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition (offers are to include a completed copy.) The contractor shall be registered in the Online Representations and Certifications Application ORCA at http://orca.bpn.gov/. (xiv)Clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items, applies to this acquisition Addendum to FAR 52.212-4. 1. Invoicing WIDE AREA WORK FLOW (WAWF): All contractor invoices and receiving reports are required to be submitted electronically in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Contractors shall submit invoices through the WAWF System at https://wawf.eb.mil/. The Government will be using WAWF to accept/approve invoices and receiving reports. Payment will not be made unless and until both the contractor and the Government WAWF submissions are submitted and processed correctly. Contractor invoices must reflect the contract line times (CLINs) contained in the contract. Proper invoices also must reflect the prices stipulated in the contract and the service or supply must be delivered, inspected and accepted. WAWF Instructions an interactive self-paced training module is available for both contractor and Government personnel at http://wawftraining.com to learn how to use WAWF. WAWF also offers customer support and/or assistance at 1-866-618-5988. THE FOLLOWING CODES AND INFORMATION WILL BE REQUIRED TO ASSURE SUCCESSFUL FLOW OF WAWF DOCUMENTS. CONTRACT NUMBER: To be determined at time of award DUNS CODE: To be determined at time of award ISSUE BY DODAAC: HQ0013 ADMIN BY DODAAC: HQ0013 INSPECT BY DODAAC: HQ0013 ACCEPT BY DODAAC: HQ0013 LOCAL PROCESSING OFFICE DODAAC: HQ0013 PAYMENT OFFICE DODAAC: HQ0347 PAYMENT OFFICE FISCAL STATION CODE: DFAS INDIANAPOLIS (xiv) Clause at FAR 52.212-5(Dev), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. Applicable clauses under FAR 52.212-5 are as follows (available at http://farsite.hill.af.mil). 52.203-6 ALT1, Restrictions on Subcontracting Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations;52.219.4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns; 52.219-28, Post Award small Business Program Representation; 52.222-3, Convict Labor; 52.222-19, Child Labor Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 523222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-50, Combating Trafficking in persons; 52.223-18, Contractor Policy to Ban Text Messaging while Driving; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer Central Contractor Registration. Any resulting contract will be paid using the Wide Area Work Flow (WAWF) system at https://wawf.eb.mil/; 52.233-3, Protest after Award; 52.246-4, Inspection of Services-Fixed Price; 52.252-2, Clauses Incorporated by Full Text (website provided by http://farsite.hill.af.mil). (xv) The following DFAR clauses apply to this acquisition: DFARS 252.203-7002, Requirement to inform Employee's of Whistleblower Rights; DFARS 252.203-7003, Control of Government Personnel Work Product; DFARS 252.204-7004, Alternate A Central Contractor Registration; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items ;252.225-7002, Qualifying Country Sources as Subcontractors; 252.243-7001, Pricing of Contract Modifications; 252.243-7002, Request for Equitable Adjustment. Applicable additional clauses under DFARS 252.212-7001 are as follows: 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; 252.225-7001, Buy American Act and Balance of Payments Program; 252.225-7012, Preference for Certain Domestic Commodities; Gratuities; DFARS 252.232-7003, Electronic Submissions of Payment Requests; 252.247-7023,Transportation of Supplies by Sea. (xvi)Submission requirements: 1. Offerors shall provide descriptive literature to include information on the services and amenities of hotel, to include star-rating of the hotel, availability of in-room climate control, a refrigerator, and a lockable safe in guest rooms, access to an on-site international ATM machine, and proposed special early check-in and late check-out terms and conditions for this group. 2. Offerors shall provide past performance information (e.g. letters of recommendation, customer evaluations, etc.) indicating the quality of hotel performance and service during the past year. Additionally, offerors shall provide at least one reference for which the hotel provided services for a group similar in size to the ACSS group within the past year. Contact information shall include the name, e-mail address and phone number of each reference. Past performance information greater than one year will not be considered. 3. Offerors shall provide a quote using the pricing schedule provided in this combined synopsis/solicitation. Offerors shall provide their hotel cancellation policy and associated fees with the price submission, to include cancellation policies for lodging, facilities, and banqueting. Failure to provide the cancellation policy may permit the Government to cancel the requirement either in whole or in part at no cost to the Government. 4. Offers shall be submitted by 17 January 2013, no later than 3:00 PM EST. Offerors shall provide a quote using the pricing schedule provided in the statement of work of this combined synopsis/solicitation. (xvii)Submission of Quotes: Quotes shall be forwarded to Woodrow Bell via email to: woodrow.bell@dsca.mil. Facsimile submission will not be accepted. (xix)The point of contact (POC) for this acquisition is Woodrow Bell. Woodrow can be reached via email at woodrow.bell@dsca.mil or telephone at (703) 602-1464. (xx)A detailed requirement description is attached.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/DSCA/DBC/HQ0013-13-ACSS-0005/listing.html)
- Place of Performance
- Address: Hotel, Carlisle, Pennsylvania, United States
- Record
- SN02964866-W 20130116/130114234110-fdb2a7655ce91651772ddfa975ad054a (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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