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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 16, 2013 FBO #4071
SOLICITATION NOTICE

N -- 1 Year Comprehensive Hardware and Software Maintenance and Support Contract

Notice Date

1/14/2013
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

811212 — Computer and Office Machine Repair and Maintenance
 

Contracting Office

N00259 Naval Medical Center San Diego Material Management 34800 Bob Wilson Drive San Diego, CA
 

ZIP Code

00000
 

Solicitation Number

N0025913T0129
 

Response Due

1/17/2013
 

Archive Date

1/21/2013
 

Point of Contact

Enloe Clemons 619-532-8103
 

Small Business Set-Aside

N/A
 

Description

The proposed contract action is for a commercial item in which the Naval Medical Center San Diego intends to solicit to Unrestricted Small Business. Interested contractors/persons may identify their interest and capability to respond to the requirement or submit a proposal. This is a combined synopsis/solicitation for a commercial items contract, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes only solicitation, proposals are being requested and a written solicitation will not be issued. The solicitation number, N00259-13-T-0129 is issued as a request for quotation (RFQ). This requirement is for a 1 Year Comprehensive Hardware and Software Maintenance and Support Contract with 4 option years for the Physical Therapy Department at Naval Hospital. The North American Industry Classification System (NAICS) Code for this acquisition is 811212, Size: $25M. Quotations are due on or before 17 January 2013, 7:00 AM Pacific Standard Time to be considered responsive. Naval Medical Center San Diego requests responses from qualified sources capable of providing the following: Clin 0001 1 Year Comprehensive Hardware and Software Maintenance and Support Contract For Period 17 Jan 2013- 17 Jan 2014, and (4 Option Years) 1 ea @ $______= $______. Clin 0002 CSMC- First Cortex License Updates and Technical Support, 1 ea @ $______= $______. Clin 0003 RSMC- First Additional Cortex License Updates and technical Support, 7 ea @ $______= $______. Clin 0004 RPE-CAM Raptor-E Camera Hardware, Lens 8 ea @ $______= $______. Clin 0005 EACAM- Eagle Camera Hardware, Lens, Ring lights, Cables 12 ea @ $______= $______. Clin 0006 EAHUB- Eagle/Hawk Hub Hardware Maintenance and Support, 2 ea @ $______= $______. Clin 0007 RTCOM- Cortex Tracking and Editing Computer Dual CPU, 2 ea @ $______= $______. Clin 0008 ADMC- A/D Board Sub-System, Hardware, 2 ea @ $______= $______. Clin 0009 KINMC- Kin tools+SKB License Updates and Technical Support, 1 ea @ $______= $______. Clin 0010 OTMC-Ortho-track License Updates and Technical Support, 1 ea @ $______= $______. Clin 0011 MCMC- Motion Composer Updates and Technical Support, 1 ea @ $______= $______. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-62. It is the contractor ™s responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses; www.arnet.gov/far and www.dtic.mil/dfars.The NAICS code 811212. The following FAR provisions and clauses are applicable to this procurement: 52.212-1 Instructions to Offeror--Commercial Items (FEB 2012) 52.212-2 52.212-2 Evaluations--Commercial Items (JAN 1999) 52.252-1 Solicitation Provisions Incorporated By Reference 52.212-3 Offeror Representations and Certification 52.219-6 Notice of Total Small Business Set-Aside 52.204-99 System for award management registration (AUG 2012) 52.232-99 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS (DEVIATION)(AUG 2012) 52.212-4 Contract Terms and Conditions Commercial Items (SEP 2005);52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) NMCAR SUBPART 5237. 5237.102 (90) ”SERVICE CONTRACTS GENERAL 52.212-5 Contract Terms and Conditions Required Implementing Statutes or Executive Orders- Commercial Items (APR 2006) with the following clauses incorporated in sections (a) 52.333-3 Protest after Award (AUG) 1996) (31 U.S.C. 3553), 52.222-3 Convict Labor (JUNE 2003) (E.O. 11755), 52.222-19 Child Labor-Cooperation with Authorities and Remedies (JAN 2006) (E.O. 13126, 52.204-7 CENTRAL CONTRACTOR REGISTRATION (DEC 2012) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department Treasury, 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration 9OCT 2003) (31 U.S.C. 3332); 52.252-2 Clauses Incorporated by Reference (FEB 1998); 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (MAY 2006) with the following clauses incorporated in section (a) 252.225-7001 Buy American Act and Balance of Payments Program (JUN 2005) (41 U.S.C. 10a-10d, E.O. 10582), 252.225-7002 Qualifying Country Sources as Subcontractors 252.232-7003 Electronic Submission of Payment Request (MAY 2006) (10 U.S.C. 2227); 52.212-3 Offeror Representations and Certifications-Commercial Items (MAR 2005); 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998). SUP 5252.232-9042 Invoicing and Payment (WAWF) Instructions Product compatibility and past performance when combined is more important than price. Award will be made on an śall or none ť basis. The government will only consider firm fixed-price quotations. Offeror must complete and submit with the quotation FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items (MAR 2005). Offeror must be registered to the System for Award Management (SAM). The website address is www.sam.gov. A Dunn and Bradstreet number is required to register. Electronic submission of quotes: Quotations shall be submitted electronically by email to Enloe.Clemons@med.navy.mil or by facsimile at 619-532-5596, attention Enloe Clemons Phone: 619-532-8103. Email submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions, on or before close of business on 17 January, 2013. STATEMENT OF WORK SERVICE MAINTENANCE AND SUPPORT GENERAL REQUIREMENTS: The effort required hereunder shall be performed In accordance with this Statement of Work and with all other terms and conditions set forth herein. SCOPE: Service includes only items delivered in the original shipment from Motion Analysis Corp. Service covers only items listed in the quotation for Comprehensive Maintenance and Support Repair Service includes the diagnosis and correction of product failures. Remedies may consist of temporary procedures to be followed by NMCSD C5 Gait Lab while a permanent remedy is being sought. Diagnosis shall be initially by telephone call, E-mail or fax. Response time shall be within four (4) hours from the time service request is received during Motion Analysis normal business hours, which are Monday to Friday from 8 A.M. to 5 P.M. Pacific time. Shipment to NMCSD C5 Gait Lab of installable replacement modules on an exchange basis shall be sent by overnight delivery within two (2) working days, subject to availability of parts. The replaced module, or the replacement module if it does not repair problems, shall be returned to Motion Analysis; (Motion Analysis' expense) within two (2) weeks of the receipt of the replacement module. When shipping modules Motion Analysis, is responsible for proper packaging and shipment of materials to prevent damage in shipment, including shipping costs. This ensures shipping under NMCSD's terms. Motion Analysis shall pay for return shipping of products to the customer. Note: Standard warranty or hardware maintenance EXCLUDES any hardware or software altered by customer. Motion Analysis software products, which are designed by Motion Analysis for use with the Motion Analysis hardware product and properly installed on that hardware, shall be maintained by Motion Analysis Corporation to execute their programming instructions. Licensee and Motion Analysis determine if the problem is critical which affects the fundamental operation of the system. Technical Support and Engineering shall give the problem immediate attention to find a suitable solution. If the problem reported by Licensee is not critical, Technical Support shall define the problem, log it into the "bug report" and assign its priority. A best efforts attempt shall be made to identify and implement a solution of the problem and incorporate it into the next maintenance release for the product. For the duration of the contract period, Motion Analysis shall make available to the NMCSD C5 Gait Lab at no additional charge, all enhancements and updates to the product developed or otherwise acquired, provided that such enhancements are not packaged, priced, and sold separate from the product. The software maintenance agreement specifically excludes NMCSD C5 Gait Lab developed software, or software altered by the NMCSD C5 Gait Lab. Motion Analysis regularly configures a computer Network to operate their product. Reconfiguration, upgrading or changing the Network, unless it is required or requested by Motion Analysis, is done at the sole responsibility of the NMCSD C5 Gait Lab and not covered in this contract. This agreement shall provide for ten (10) hours per year of telephone consultation on the use or application of the system and includes fax, E-mail support, ne'w software updates, manuals, and E-mail postings about our newest Beta software available on our FTP site. LOCATION: Naval Medical Center, Material Management BIOMED Repair Department, Building 1, Ground Floor, Room GD-18H, Naval Medical Center San Diego, 34800 BOB WILSON DRIVE, SAN DIEGO, CA. 92134-5000. NMCSD PREVENTIVE MAINTENANCE REQUIREMENTS: a. Perform service repair/preventive maintenance to industry standards. b. Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above mentioned equipment, shall be employed in the perfonmance of any and all work performed under this contract. Upon request, contractor shall provide training certificates (or notarized copies) to the Material Management Department BIOMED division for verification. c. Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. NMCSD CORRECTIVE MAINTENANCE REQUIREMENTS: a. Correct inoperable condition in a timely manner. Immediately upon contract award, the contractor will provide Material Management Department BIOMED division, Naval Medical Center San Diego, an emergency telephone number. Contractor will respond no later than two (2) hours after telephone notification Monday-Friday, hours of 0800-1600. b. Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. c. Equipment improvements/modification shall be made only upon Material Management Department, Biomed Repair Department written approval and direction. d. Notify the Material Management Department, Naval Medical Center San Diego, Biomed Repair Department immediately upon receipt of OEM or replacement parts/equipment safety recalls notices e. Insure that original design and functional capabilities will not be changed, modified, or altered unless the Material Management Department, Biomed Repair Department, Naval Medical Center, San Diego authorizes such changes in writing. f. Provide suitable OEM recommended repair equipmenVtools required for the satisfactory execution of all repairs made. g. Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment. h. Extend to the Government all commercial warranties on replacement parts, consistent with standard industry inventory. TRAVEL AND RELATED EXPENSES: Contractor shall be responsible for its service related tripexpenses including round trip travel, mileage, and overnight living expenses. RESPONSE TIME: Contractor shall use commercially reasonable efforts to: a. Respond by telephone to any report of a malfunction requiring repair within two (2) hours of notification by NMCSD Monday - Friday, 0800-1600. b. Provide on-site support within one (1) business day of notification by NMCSD personnel. TITLE TO EQUIPMENT: Contractor shall not assume possession or control of any part of the equipment. The government retains ownership to title thereof. LIABILITY: The Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God. UTILITIES: The Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) that are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment. SHIPMENT: The contractor shall not exceed two (2) business days of shipment for all equipment coming from and going to Material Management Department, Biomed Repair Department, Naval Medical Center San Diego. ACCESS TO EQUIPMENT: Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on-duty personnel responsible for such equipment. GOVERNMENT PERSONNEL: NMCSD employees will not perfomn maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor. PARTS AVAILABILITY: To ensure minimal equipment downtime, contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and materiais within two (2) business days. LABOR: All compensation for labor from the hours of 0800-1600. Local PST Time is included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If service becomes necessary to be performed between 1600-0800, NMCSD Biomedical Repair Division hall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price. PARTS/SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be new. SECURITY REQUIREMENTS: Contractor will be required to contact the Medical Repair Branch at (619) 532-8010 to submit the required information to complete the NMCSD Security Pass Form by 1400 the day prior to the scheduled visit. In the case of emergent repairs/service, the contractor will wait at the main gate for an escort from Medical Repair Branch personnel. CONTRACTOR CHECK-IN/CHECK OUT: Contractor is required to report to the Material Management Department, Biomed Repair Department, Build 1, Ground Floor, Room GD-18H1 Naval Medical Center San Diego, for Visitor Badges during the hours of 0800-1600, Monday through Friday, prior to and upon completion of any service/repair performed. FIELD SERVICE REPORTS: Contractor shall furnish a written or electronic vendor supplied Field Service Report (FSR) to the Duty Staff at: Naval Medical Center, San Diego Bio Medical Repair Building 1, Ground Floor, Room GD-18H1 Phone: 619-532-8010 Fax: 619-532-8013 Or electronically at: ca@med.navy.mil The contractor, or his representative, shall complete the vendor supplied Field Service Report to include the following: Contractor Name Technician's Printed Name, Telephone Number and Signature Date and Time of Arrival ECN (Equipment Code Number) and Serial Number Time Expended Repairing/Service; Labor Hours, Rate and Materials Summary of Work Performed and Accepted by End-User (Government Representative's Printed Name and Signature) All Field Service Reports shall be submitted within 72 hours of completion of service. Completed Field Service Reports are Required Prior to Acceptance of any Invoice. PREVENTIVE MAINTENANCE AND REPAIR SERVICE SCHEDULES SERVICES SHALL BE REQUIRED BASED UPON THE FOLLOWING AGREED SCHEDULES: PREVENTIVE MAINTENANCE: (Check One) ___One (1) time per fiscal year _ ___Two (2) times per fiscal year _ _ Four (4) times per fiscal year: December/March/June/September _ X_ As needed REPAIR: (Check One) _X_Monday - Friday, 0800-1600 ___Seven (7) days per week, 24-hour coverage
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/DON/BUMED/N00259/N0025913T0129/listing.html)
 

Place of Performance

Address: 34800 Bob Wilson Drive Ste 8, San Diego, Ca

Zip Code: 92134
 

Record

SN02964904-W 20130116/130114234132-bbe1d8968cc4737e5093489e3f341ed7 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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