SOLICITATION NOTICE
20 -- SMART SERVICE - SOLE SOURCE
- Notice Date
- 1/28/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334511
— Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing
- Contracting Office
- Department of the Navy, Military Sealift Command, MSC Norfolk, Building SP-64, 471 East C Street, Bldg SP64, Naval Station Norfolk, Norfolk, Virginia, 23511, United States
- ZIP Code
- 23511
- Solicitation Number
- N32205-13-T-3304
- Archive Date
- 2/21/2013
- Point of Contact
- Terri L Buonfigli, Phone: 7574435954
- E-Mail Address
-
terri.buonfigli@navy.mil
(terri.buonfigli@navy.mil)
- Small Business Set-Aside
- N/A
- Description
- sole source sole source statement This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is N32205-12-T-3304, and it is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-64, effective 17 January 2013. NAICS code 334511 applies. Military Sealift Command (MSC), Norfolk, VA intends to award a sole source firm fixed price purchase order to Northrop Grumman Sperry Marine for USNS ROBERT PEARY & USNS CHARLES DREW for the following services: The requested period of performance for the below service is 23 May -05 June 2013 for USNS CHARLES DREW and 20 February-22 February 2013 for USNS ROBERT PEARY. Wage Determination WD 05-2147 (Rev.-14)-GUAM and WD 05-2543 (Rev.-14)-Norfolk, VA is applicable to this service. USNS ROBERT PEARY 1.0 ABSTRACT: 1.1 This item describes Northop Grumman Systems Corp technical support for review of the Test Memos/Procedures for testing of the Integrated Bridge System (IBS), and to provide support to the ship's force during Pre-Week and SMART Inspection. 2.0 REFERENCES/ENCLOSURES: 2.1 References: 2.1.1 T-AKE 5 SMART Test Memos Index 2.1.2 NV-01 - Operational Test of Navigation Equipment 2.2 Enclosures: None. 3.0 ITEM LOCATION/QUANTITY/DESCRIPTION: 3.1 Location/Quantity: 3.1.1 Bridge (07-58-0) 3.2 Description: 3.2.1 Integrated Bridge System (IBS) 4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS/SERVICES: 4.1 Government Furnished Equipment: None 4.2 Government Furnished Material: None 4.3 Government Furnished Services: Technical support 5.0 NOTES: 5.1 Performance Period: 5.1.1 20 February 2013 - 22 February 2013 5.1.1.1 Preliminary Condition Report for review of Test Memos due NLT 20 February 2013. 5.1.1.2 OEM Representation will be required onboard the ship for testing and training 20 February 2013 - 22 February 2013. 5.1.1.3 Final Condition Report due NLT 4 March 2013 (10-days following completion of testing). 5.2 Performance Location: USNS ROBERT E. PEARY (T-AKE 5) Naval Station Norfolk Pier TBD Norfolk, VA 5.3 Provide an access list of all personnel boarding the ship. The list shall include the following: • Persons full name • SSN, or passport #, or naturalization # • Place of birth • Date of birth 5.3.1 MSC N10 Buyer will provide information on processing of clearance requirements. 5.4 Principal Port Engineer contact information: Fran Pyne, Principal Port Engineer USNS ROBERT E. PEARY (T-AKE 5) MSC, Code N43C, Building SP-48 471 East C Street Norfolk, VA 23511 office: 757.443.0983 mobile: 757.763.8580 email: francis.pyne@navy.mil 5.5 This ship contains High Voltage (HV) electrical systems. The contractor and subcontractors shall obey all posted and verbal instructions regarding safety and exclusion from High Voltage areas. At no time shall a contractor or subcontractor approach, work on, or enter a High Voltage area without proper authorization. 6.0 QUALITY ASSURANCE REQUIREMENTS: 6.1 Work completed upon satisfaction of PPE. 7.0 STATEMENT OF WORK: 7.1 Review Test Memos/Procedures: 7.1.1 Northop Grumman Systems Corp (OEM) Representative(s) that are fully experienced with the installed IBS and the T-AKE Class are to review the Test Memos related to the IBS for accuracy and completeness. 7.1.2 Provide a Condition Report of discrepancies within the test Memos to the Port Engineer, along with suggested corrections. 7.2 Provide the service of one (1ea.) Northop Grumman Systems Corp OEM technical representative. The OEM shall be a Sr. Service Tech Rep experienced with installed IBS and the T-AKE Class. All work shall be performed by an authorized Sperry Service Representative. 7.3 Point of Contact For OEM Services: Amy Carroll Contracts Representative Northrop Grumman Systems Corporation Sperry-Maritime Systems Charlottesville, Va. 22901 Tel: 434-974-2230 Fax: 434-974-2259 amy.carroll@ngc.com 7.4 OEM Rep to travel to Norfolk, VA where the ship will be located. 7.5 OEM shall assist ship's crew in pre-testing all systems required prior to the Inspector's arrival. 7.6 OEM will provide support for the ships crew during pre underway and underway testing for Final Contract Trials. Support will include oversight and testing of the IBS required to demonstrate to SMART Inspection Board. 7.7 OEM will help expedite any emergent material needs to support scheduled underway operations. 7.8 OEM will provide other necessary services related to the IBS operation during Pre-SMART inspection. 7.9 OEM shall submit a Final Condition Report overviewing all work completed. This report is due 10 (ten) business days following the conclusion of SMART. 7.10 Preparation of Drawings: None additional. 8.0 GENERAL REQUIREMENTS: None additional. USNS CHARLES DREW 1.0 ABSTRACT: Provide the services of a qualified Northrop Grumman Systems Corp (OEM) technician familiar with the T-AKE ships to perform all required ABS Annual Certification, Annual Equipment Grooms and maintenance as required. Also, provide a technician to perform the 18 Month Certification of the ship's Gyro Compass 2.0 REFERENCES/ENCLOSURES: 2.1 References: 2.1.1 GMDSS Technical Manuals (Contained onboard ship) 2.1.2 VDR Technical Manual MS0113-ET5-1441D (Contained onboard ship) 2.1.3 Technical Manual VisionMaster FT (Contained onboard ship) 2.1.4 Tech Manual 056343/B Operation, Installation and Service Manual Navigat X MK 1 Digital Gyrocompass Systems, Chapter 4 Scheduled Maintenance, Section, Section 4.2, Page 4-1 2.2 Enclosures: None 3.0 ITEM LOCATION/QUANTITY/DESCRIPTION: 3.1 Location: 07 Level Bridge and 08 Level Topside antennas Deck. 3.2 Description: 3.2.1 Furuno MF/HF DSC FS-5000 Terminal; (2) each 3.2.2 Furuno FELCOM 15 SAT-C Terminal; (1) each 3.2.3 Furuno DSC-60 Watch Receiver/Controller; (1) each 3.2.4 Furuno Alden Navtex Receiver; (1) each 3.2.5 Saab R4 AIS-GPS; (1) each 3.2.6 MX 420-Marine GPS; (2) each 3.2.7 Transas SASS; (1) each 3.2.8 Jotron 30S MK2; (1) each 3.2.9 Transas 3026M TT-3000LRIT; (1) each 3.2.10 Sperry Voyage Data Recorder (VDR); (1) each 3.2.11 Jotron SARTS; (3) each 3.2.12 Emergency Lifeboat VHF Radios; (4) each 3.2.13 Sperry VisionMaster FT X Band RADAR; (2) each 3.2.14 Antennas (3) 1 S-Band, 2 X-Band, 3.2.15 Displays (4) 2 VisionMaster FT, 2 remote displays. 3.2.16 Two (2) Gyro Compass Systems 4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None 5.0 NOTES: 5.1 Performance Period: 23 MAY THRU 05 JUNE 2013 5.2 Performance Location: GUAM (location subject to change) 5.3 Provide an access list of all personnel boarding the ship. The list shall include the following: 5.3.1 Persons full Name 5.3.2 Last 4 of Social Security Number and passport#, or naturalization number. 5.3.3 Place of birth 5.3.4 Date of Birth 5.3.5 The Access list shall be e-mailed to: 5.4 The contractor and all subcontractors, regardless of tier, must consult the General Technical Requirements (GTR) to determine applicability to this work item. In performance of this work item, the contractor and all subcontractors, regardless of tier, shall comply with the requirements of all applicable GTR's. 5.5 The contractor and all subcontractors, regardless of tier, are advised to review other work items under this contract, to determine their effect on the work required under this work item. 5.6 Prior to initiating any work on the electrical system, de-energize and tag-out all sources of electrical power to the circuits involved in this work item IAW COMSCINST 5100.17C, "Afloat Safety and Occupational Health Manual". Restore electrical power upon the completion of all aspects of this work item. 5.7 The REP shall coordinate accomplishment of this work item with the prime contractor/shipyard and Port Engineer for access and any industrial assistance required. 6.0 QUALITY ASSURANCE REQUIREMENTS: None additional 7.0 STATEMENT OF WORK REQUIRED: 7.1 Arrangements/Outfitting: None 7.2 Structural: None 7.3 Mechanical/Fluids: None 7.4 Electrical: None 7.5 Electronics: GMDSS AND VDR ANNUALS 7.5.1 The contractor shall clean, inspect, and test all equipment listed under section 3 above along with its associated peripheral equipment, i.e. antennas, couplers, connection boxes printers, etc. All cleaning, inspections and test shall be in accordance with references 2.1.1 and 2.1.2 above and the UGCG/ ABS requirements. 7.5.2 The remove the old and install new weatherproofing on the antenna RF feed connections on topside applicable antenna and coupler equipment. This is applicable to all permanently ship mounted antennas associated with the GMDSS suite. 7.5.3 Provide and replace defective bond straps and ferrous hardware (Nuts, bolts, washers, etc.). 7.5.4 Inspect and test the emergency back-up batteries, charger, and regulator circuit. Test the emergency powered radio station lamp. Replace the lamp as needed. 7.5.5 Verify ship has a current copy of all GMDSS required pubs. 7.5.6 Provide an electronic (E-copy) of all GMDSS and VDR ABS/USCG inspection and test reports to the MSFSC Electronics REP, a copy to the ships Master and a copy to the Port Engineer for the ABS inspector. 7.5.7 Provide a copy of the GMDSS Shore Based Maintenance agreement to the ship and Port Engineer. 7.6 Electronics: RADAR GROOM AND INSPECTIONS 7.6.1 The contractor shall perform an operational test of the S-Band and two X-Band radars prior to performing any maintenance. Preliminary written reports shall be submitted to the MSFSC Electronics Representative for each system delineating the complete status of the respective system and highlighting any deficiencies in accordance with tech manual. The written report shall include system make, model, version/part number, and serial number. 7.6.2 The contractor shall ensure all radars, S and X band, are receiving the proper course information. 7.6.3 The contractor shall perform a clean and inspect on all three ships radars replacing magnetrons, belts and gaskets IAW references listed in 2.1. 7.6.4 The contractor shall remove and replace all weatherproofing on all radar exterior cable connectors. 7.6.5 The contractor shall provide daily briefings to the MSFSC ELEX REP and upon completion of work, submit a detailed written report of all work performed, work outstanding, and recommendations for follow up to ensure a fully functional communication system. 7.7 Electronics: Gyro Compass #1 and #2 Annual Checks 7.7.1 For each Gyro, verify the following: 7.7.1.1 Check Initial Gyro Heading 7.7.1.2 Check for any variable error 7.7.1.3 Verify Speed and Latitude automatic correction inputs are valid 7.7.1.4 Perform 18month cyclical maintenance as per manual 7.7.1.5 Verify illumination functions properly 7.7.1.6 Select "Gyro 1" and verify all repeaters follow. 7.7.1.7 Select "Gyro 2" and verify all repeaters follow. 7.7.1.8 Check gyrocompass system repeater outputs for correct output. 7.7.1.9 Check all cables for breaks and/or abrasion. Check all connections for corrosion, continuity, tight connection etc. Check all equipment for damage such as dents cracks corrosion etc. Make sure Binnacle is free in shock mounts. Check for dirt and obstructions; be sure cable from Binnacle is free and flexible 7.7.1.10 Verify synchro outputs from Synchro Distribution Panel 7.7.1.11 Clean any dust and oil deposits off the Master Compasses and the Electronics Control Unit. 7.8 Verify proper operation of all GPS/DGPS onboard to include all related equipment, cables and connections. 7.9 Verify proper operation of all Weather Fax equipment onboard to include all related equipment, cables and connections. 7.10 Verify proper operation of all Doppler Speed Log and Echo Sounder equipment onboard to include all related equipment, cables and connections. 7.11 Verify proper operation of all AIS and SSAS equipment onboard to include all related equipment, cables and connections. 7.12 Verify proper operation of all Steering Stand and Rudder Angle Indicator equipment onboard to include all related equipment, cables and connections. 7.12.1 Perform steering system groom; including inspection and alignment of all equipment such as helm, feedback units, indicators, etc. 7.13 Verify proper operation of all ECDIS equipment onboard to include confirmation of required sensor inputs and outputs to/from the ECDIS equipment. 7.14 Preparation of Drawings: None 7.15 Preparation of Drawings: None 7.16 Inspection/Test: GMDSS AND VDR 7.16.1 Provide a call out for final inspection and test of the GMDSS and VDR in the presence of the MSFSC REP. At a minimum tests shall include both TELEX/NBDP and voice calls with each of the GMDSS MF/HF Radios, a PVT of the INMARSAT C, Navtex Receiver reception and print out, EPIRB transmission, SART reception on RADARS, Emergency lifeboat VHF Radio Transmission/Reception, and comprehensive Test and print out of the VDR operation and verify all I/O equipment data. 7.16.2 Provide copies of the final GMDSS Survey and VDR Annual Performance Test reports to the MSFSC Electronics Representative, the ships Master, and ABS. 7.16.3 Anything deemed to be a contract modification or cost increase shall be submitted to MSFSC Contracting Officer, The Principal Port Engineer, for approval. 7.17 Inspection/Test: RADAR GROOM AND MAINTENANCE 7.17.1 The contractor shall complete a performance test on each radar system installed upon completion IAW tech manual. 7.17.2 The contractor shall demonstrate proper operation of the entire system to the MSFSC ELEX REP, Ships Chief Engineer, Ships Navigator and PPE upon completion of this work item. 7.17.3 Copies of all final reports shall be submitted to the MSFSC Port Engineer Rep. Any reports requiring a contract modification or for additional funds should also be submitted to the MSC Contracting Officer. 7.18 Inspection/Test: Other Bridge Equipment 7.18.1 The contractor shall demonstrate proper operation of all equipment as required. 7.19 Manufacturer's Representative: 7.19.1 Provide the services of an OEM representative to perform all tasks outlined in this work item. 7.19.2 Contractor to provide detailed equipment condition assessment report for the equipment inspected or maintained. 7.20 Emergent Work - 7.20.1 Anything deemed to be a contract modification or cost increase shall be submitted to MSC Contracting Officer, The Principal Port Engineer for negotiation and approval. 7.21 All work shall be done to the satisfaction of all regulatory bodies, Captain, Chief Engineer and the Port Engineer. 8.0 GENERAL REQUIREMENTS: None additional Offers/quotes submitted in response to this solicitation shall not contain nor be subject to the offeror's/vendor's standard commercial terms and conditions. Any offer/quote submitted in response to this solicitation which includes the offeror's/vendor's standard commercial terms and conditions may be considered a material defect and may be rejected as being non-responsive to the solicitation. The following FAR and DFAR provisions and clauses apply to this solicitation and are incorporated by reference: 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Offeror Representations and Certifications - Commercial Items (Offerors are advised to include a completed copy of this provision with their quote or a statement stating that it is available via the ORCA website, https://www.acquisition.gov.) 52.212-3 ALT II Offeror Representations and Certifications -- Commercial Items. 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (over 25k) 52.209-6 Protecting the Government' Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (over 30K) 52.219-28 Post-Award Small Business Program Representation. 52.222-3 Convict Labor, 52.222-19 Child Labor - Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Disabled Veterans (over 100K) 52.222-36 Affirmative Action for Workers with Disabilities, (Over 15K) 52.222-37 Employment Reports on Special Disabled Veterans (When 52.222-35 Applies) 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases, and 52.232-33 Payment by Electronic Funds Transfer --Central Contractor Registration 52.222-41 Service Contract Act 52.215-5 Facsimile Proposals: (757) 443-5982 52.222-50 Combating Trafficking in Persons 52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran-Representation and Certification 52.232-18 Availability of Funds (only used with an unapproved budget, not standard) 52.232-99 Providing Accelerated Payment to Small Business Subcontractors (DEVIATION) 52.233-4 Applicable Law for Breach of Contract Claim.-sol and contracts 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-3 Alterations in Solicitation 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7008 Export-Controlled Items 252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law 252.211-7003 Item Identification and Valuation; 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Application to Defense Acquisition of Commercial Items 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.225-7001 Buy American Act--Balance of Payments Program; 252.232-7003 Electronic Submission of Payment Requests; and 252.247-7023 Transportation of Supplies by Sea Alternate III. 252.225-7000 Buy American Act--Balance of Payments Program Certificate, 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7010 Levies on Contract Payments 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause my be accessed electronically at this/these address(es): http://www.arnet.gov/far Responsible sources shall provide the following: 1. Price quote which identifies the requested item(s), unit price, and extended price 2. Total price 3. Prompt Payment Terms 4. Remittance address, Tax Identification Number, DUNS number and Cage Code 5. Responses to this solicitation are due 6 February 2013 at 0800 local time, Norfolk, VA. LATE QUOTES MAY NOT BE CONSIDERED FOR EVALUATION. Quotes may be emailed to terri.buonfigli@navy.mil or faxed via 757-443-5982 Attn: Terri Buonfigli. Please reference the solicitation number on your quote. CONTRACT PERFORMANCE WORK STATEMENTS and Related Background Information (Only applies to $25,000 or more) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Military Sealift Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil/. SYSTEM FOR AWARD MANAGEMENT (SAM) (a) Definitions. As used in this clause- "Central Contractor Registration (CCR) database" means the retired primary Government repository for Contractor information required for the conduct of business with the Government. "Commercial and Government Entity (CAGE) code" means- (1) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or (2) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and maintains in the CAGE master file. This type of code is known as an "NCAGE code." "Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities. "Data Universal Numbering System+4 (DUNS+4) number" means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern. "Registered in the SAM database" means that- (1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database; (2) The Contractor's CAGE code is in the SAM database; and (3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record "Active". The Contractor will be required to provide consent for TIN Attachment, Page 1 of 4 validation to the Government as a part of the SAM registration process. "System for Award Management (SAM)" means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes- (1) Data collected from prospective federal awardees required for the conduct of business with the Government; (2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and (3) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the nonprocurement common rule by agencies, Government corporations, or by the Government Accountability Office. (b) (1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. (2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4. (3) If indicated by the Government during performance, registration in an alternate system may be required in lieu of SAM. (c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. (1) A contractor may obtain a DUNS number- (i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or (ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet office. (2) The Contractor should be prepared to provide the following information: (i) Company legal business name. (ii) Tradestyle, doing business, or other name by which your entity is commonly recognized. (iii) Company physical street address, city, state and Zip Code. (iv) Company mailing address, city, state and Zip Code (if separate from physical). (v) Company telephone number. (vi) Date the company was started. (vii) Number of employees at your location. (viii) Chief executive officer/key manager. (ix) Line of business (industry). (x) Company Headquarters name and address (reporting relationship within your entity). (d) Reserved. (e) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for registration at least two weeks prior to invoicing. (f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. (g) (1)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day's written notification of its intention to- (A) Change the name in the SAM database; (B) Comply with the requirements of subpart 42.12 of the FAR; and (C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. (ii) If the Contractor fails to comply with the requirements of paragraph (g) (1) (i) of this clause, or fails to perform the agreement at paragraph (g) (1) (i) (C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract. (2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract. (h) Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls. 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the ``Web Based Training'' link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). INVOICE (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. GOVERNMENT (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official N32205 Issue By Admin Inspect By Ship To Code N62387 Ship From Code Mark For CodeService Approver Service Acceptor Accept at Other LPO DCAA Auditor Other (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the ``Send Additional Email Notifications'' field of WAWF once a document is submitted in the system. NOT APPLICABLE (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. MSCHQ_WAWF@navy.mil (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. MSC SPECIFIC WIDE AREA WORKFLOW (WAWF) INSTRUCTIONS (AUG 2012) The information contained in this instruction is supplemental to DFARS 252.232-7006. The information contained in the table in DFARS 252.232-7006 is for WAWF purposes only. Information included in DFARS 252.232-7006 and this WAWF instruction apply only to WAWF Invoicing and WAWF Receiving Reports. Contradictory information elsewhere in this contract, e.g. Ship to DoDAAC, shall be followed per the terms and conditions of the contract. When entering the invoice into WAWF, the Contractor shall fill in the DoDAAC fields or DoDAAC extensions exactly as shown in the table in DFARS 252.232-7006. Fields that should not be filled in when entering the invoice into WAWF will be indicated with the direction, "Leave Blank." In some situations the WAWF system will pre-populate the "Pay DoDAAC," "Admin By DoDAAC" and "Issue By DoDAAC." The Contractor shall verify that those DoDAACs automatically entered by the WAWF system match the information in the table in DFARS 252.232-7006. If these DoDAACs do not match, then the Contractor shall correct the field(s). If Receiving Reports are required, ensure that the "Inspection" and "Acceptance" defaults of "destination" for both fields are not changed in the WAWF online interface. The CLINs on the WAWF invoice shall be entered exactly as set forth in the contract document including CLIN number (e.g. 0001), Quantity (may be adjusted for actual quantity or dollar value delivered and invoiced), and Unit Price (e.g. $1.00). The dollar amounts on each CLIN or SubCLIN on the WAWF invoice shall reflect final performance values, but in no instance can the dollar amount for each CLIN or SubCLIN exceed what is specified in the contract document. The Contractor shall bill to the lowest level, e.g., the SubCLIN level. The Quantity and Unit of Measure fields must be filled out exactly as indicated in the CLINs and SubCLINs to reduce the possibility of the invoice being delayed or rejected during processing. Before closing out of an invoice session in WAWF, but after submitting the document or documents, the Contractor will be given the option to send additional email notifications by clicking on the "Send More Email Notifications" link that appears on the page. The Contractor shall click on this link and add the Technical Point of Contact's (TPOC) or Contracting Officer's Representative's (COR) email address in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF system. BASIS FOR AWARD: Award will be made to the responsible, technically acceptable quoter, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest evaluated price. SHIP & BASE ACCESS Vendors are responsible for correctly submitting forms/applications. Vendors are encouraged to monitor email using "Request a Read Receipt" function and to confirm receipt of facsimile transmissions. Due to enhanced security measures, ship and base access is required for pre-award ship visits (e.g. ship-check) and for contract performance. Specifically the following permissions are required: 1. El Paso Intelligence Center (EPIC) personnel screening requirement 2. Base/Repair Facility Access Request 3. Vehicle Access Request 4. Ship Access List (vendor-provided) All forms are available for download on the MSC contracts webpage at http://www.msc.navy.mil. Click on "Contracts" in the upper right corner. "EPIC template" is under "Reference" subheading. Click on "Online Library of Common Documents" for all other forms. EPIC: Required for access to MSC vessels. Complete EPIC form strictly adhering to format requirements and forward to (CONUS East Coast repairs) MSFSC(underscore)EPIC(underscore)EAST@navy.mil and (CONUS West Coast and HI repairs) MSC.SSUSD.EPIC@NAVY.MIL. EPIC personnel screening requests are desired seven calendar days prior to performance start date. Requests will be managed as expeditiously as circumstances permit. Vendor will be notified by MSFSC of personnel who are denied access to the vessel. Base/Repair Facility Access: Permit is required to access Navy facilities. Base/Repair Facility Access Request is desired seven days prior to ship check or performance start date. Submit forms per the document instruction and to the Port Engineer. A courtesy copy (CONUS West Coast performance locations only) to Ermanno Magliulo, Engineering Director, at ermanno.magliulo@navy.mil will be appreciated. RAPIDGate® is being implemented for access to DoD facilities in CONUS, HI, Guam and Puerto Rico. Vendor is responsible to acquire RAPIDGate® status and destination base individual access badge(s) activation prior to performance start date. Delays that may result from inadequate planning are contractor responsibility. Vendor instructions and program information is available at http://www.RAPIDGate.com or tel. 877.727.4342. RAPIDGate® access requires (in succession) (1) Individual Base Commander approval for vendor to access base, (2) Successful vendor RAPIDGate® company annual enrollment, (3) Company employee individual enrollment and possession of RAPIDGate® identification badge for single base or multiple base (enterprise) access. Vendor is responsible to confirm that each employee held annual RAPIDGate® badge is active for the specific facility and performance period in accordance with RAPIDGate® User Agreement (http://www.RAPIDGate.com). Additional access permissions may be required such as Navy Base Point Loma "Enclave Access request form". Vehicle Access: Required for vehicle access to Navy facilities. Follow supplemental instructions on Base Access forms or base-specific vehicle access forms. Ship Access List* (Vendor-Provided): On company letterhead attachment via email, the vendor is required to provide the ship master (courtesy copy the Port Engineer) with an accurate, current list of performing personnel prior to being admitted aboard the vessel. Under no circumstances will a hand-delivered list be accepted.
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