SOURCES SOUGHT
25 -- HMMWWV INDUSTRIAL SUPPORT PROGRAM MARKET RESEARCH QUESTIONNAIRE
- Notice Date
- 1/28/2013
- Notice Type
- Sources Sought
- NAICS
- 336120
— Heavy Duty Truck Manufacturing
- Contracting Office
- Defense Logistics Agency, DLA Acquisition Locations, DLA Land and Maritime - BSM, P O Box 3990, Columbus, Ohio, 43216-5000, United States
- ZIP Code
- 43216-5000
- Solicitation Number
- SPM7MX13R0082
- Archive Date
- 2/26/2013
- Point of Contact
- Brandy Warner, Phone: 614-692-5024
- E-Mail Address
-
brandy.warner@dla.mil
(brandy.warner@dla.mil)
- Small Business Set-Aside
- N/A
- Description
- Program Summary DLA is soliciting parties interested in a prime service integrator initiative for HMMWV Industrial Support Successor Contract. The contractor shall function as the Prime Service Integrator in support of all production/maintenance line of the High Mobility Multipurpose Wheeled Vehicle (HMMWV) for which the Services assign to DLA line side parts support. The successor contract is scheduled to start in Jan 2014. This program requires the Prime Service Integrator to own, manage, kit, forecast and deliver inventory to the customer. The billing and payment cycle begins at the time of use by (or delivery to) the customer. Current performance sites are Red River Army Depot (RRAD). Limited stock deliveries are also provided to Maine Military Authority (MMA). The Contractor will not be expected to perform the actual production/maintenance of HMMWVs, but will be expected to perform logistical support to maintain the production/maintenance lines by providing line side part support through supply bins and stocking points to ensure the parts are there when needed by the production/maintenance workers. As part of that logistical support the Contractor will both purchase parts directly and acquire parts from the Government, specifically DLA and TACOM. This initiative is designed to optimize the supply chain by having a prime service integrator: 1) Tailor its support to production/maintenance lines of a single weapon system and its variants, 2) To push its managed inventory to the line side bins and stocking points when and where needed by the production/maintenance workers, and 3) Allowing DOD to pay for materiel only when delivered for point of consumption use to the end user (Integrated Logistics Partnership Concept) by moving the point of inspection and point of sale to the point of use. Please answer the following questions with specific examples and descriptions of your current or past experience in light of the requirements described above. If possible, please provide proper program names, contract numbers, and points of contact with each example. A written response is requested by Wed Feb 6, 2013. Please email your response to Brandy.Warner@dla.mil. If you have any questions, please email them to the same address. A. General Information 1. Company Representative/ Phone number/email address/Title: 2. Business Size 3. Address 4. Cage Code 5. Would you be willing to enter into a long term requirements contract? 6. Would you be willing to accept a contract with a length of: o 3 years - 1 base year, 2 one year options o 4 years 1 base year, 3 one year options o 5 years- 1 base year, 4 one year options ogreater than 5 years (up to ___ years- each contract consisting of 1 base year and the remaining term divided into 1 year option periods 7. What method of price adjustment would you accept-(please circle all that apply) FIXED PRICE OPTION PERIODS? Y N ECONOMIC PRICE ADJUSTMENT? Y N B. IT Infrastructure: 1. Explain any IT you currently use or have used in the past to record and bill for individual parts consumption in a system where your inventory is pushed to the end user as opposed to being ordered by the end user. 2. This program will require a contractor to be able to receive and process (at a minimum) the following types of data from a DLA MILSTRIP, DAASC or E-Business Portal in a flat file format via FTP. If your system is currently not performing these transactions, can you estimate the time required and the cost to provide this functionality? 3. What are the current number/ volume of Government EDI order transactions that your company processes Daily; Weekly; Monthly? Would your company's IT infrastructure be capable of processing and receiving approximately 6000-7000 individual transaction lines per month in support of daily consumption transactions? •OF - INT - 0011 (EDI 945A) - Shipment Confirmation into SAP •OF - INT - 0039 (EDI 945I) - Inventory Adjustment or change in Condition code into SAP •OF - INT - 0049 (EDI 527R) - Receipt due-in confirmation into SAP •OF - INT - 0051 (EDI 945A) - DSS denial into SAP •OF - INT - 0055 (EDI 511R) - Customer requisition, passing order, or redistribution order into SAP •OF - INT - 0056 (EDI 940R) - MRO/DRO/RDO or follow-up out fro SAP •OF - INT - 0060 (EDI 869A) - Customer follow-up for MRO/DRO/RDO out from SAP •OF - INT - 0061 (EDI 945A) - DSS Current status of customer requisition into SAP •OF - INT - 0071 (EDI 846P) - Request for Physical Inventory count from SAP •OF - INT - 0091 (EDI 945A) - Response to MRO/DRO/cancellation into SAP •OF - INT - 0092 (EDI 869C; 940R) - Cancellation Request out from SAP •OF - INT - 0106 (EDI 527D) - Due-In to storage site our from SAP •OF - INT - 0167 (EDI 511R) - Post-Post Issue •OF - INT - 5105 (EDI 846R; 527R) - Transaction History transmittal •OF - INT - 5107 (EDI 846P) - Request for Transaction •OF - INT - 5108 (EDI 846R) - History Transaction •OF - INT- 9002 (EDI 888) - Invalid or mismatched Control Inventory Item Code (CIIC), unit of issue, or shelf life code. •OF - INT - 9002 - (EDI 824R) - Invalid materiel number or condition code •D6* transactions (D6A, D6K, etc) •D7* transactions (D7A, D7B etc) •EDI 810 •EDI 850 •EDI 855 •EDI 865 C. Supply Chain Management and Logistics Support 1. This program calls for a contractor who can provide just in time supplies to a production line, with an expected goal of 100% parts availability. Does your firm currently perform a complete supply chain management operation as described in the Program Summary? if so please describe. If not, which function areas you are currently performing. 2. This contract is for full production line parts support, therefore all parts that could be used on the HMMWV (with exceptions for some categories such as common hardware and some major assemblies) are all within the scope of this program, and if not included in the initial solicitation may be added during the solicitation process or after award. If awarded a contract, would your firm be willing to provide price and availability on all parts included in the bill of materials, including any not currently identified in the initial solicitation population? If not, why not? 3. Would you be able to deliver parts to sites on an emergency basis in 30 minutes, 60 minutes, 12 hours and/ or 24 hours, especially in light of significant swings in demand in a short period of time? 4. How would your company assure close to 100% parts availability in case Government sourced items are not available when needed? 5. In the execution of the HMMWV Industrial Support program, the customer may identify the need to add additional sites that could require full or partial line support. Would your company be willing to modify the contract to add additional sites if requested? If not, why? 6. Provide an estimate over the last year of the number and quantity of items delivered directly to DOD customers and the number and quantity of items delivered to DOD/DLA. 7. Describe how your firm manages parts obsolescence and manages configuration changes, especially as it relates to preventing production line interruptions and assuring continuous weapon system supportability for all HMMWV variants. 8. To what degree would your organization be able to provide technical support assistance and guidance to the HMMWV Industrial Support sites? 9. Describe your experience in providing Quality Assurance / Discrepancy processing for a similar program. Please describe how you would address quality issues on (1) your own parts or (2) Government provided parts. 10. In addition to having the rights parts at the right place and right time, line side presentation takes into account WHEN the items are used in the assembly process, and how they should be delivered and arranged in order to achieve the most efficient production possible. Please describe your experience with line side presentation, including kitting, determining delivery frequency, racking, workstation design, and workstation mapping. 11. Explain your company's shipping preparation (consolidation, marking, and packaging). 12. Briefly describe your existing arrangements / agreements and scope of delivery locations with transportation carriers / companies? 13. Please describe your companies experience in working with the various DLA and Army organizations in ordering Government material (TACOM, DLA/DSCC, DDC). 14. Please describe your company's current Performance Purchasing / long term contracting arrangements with your suppliers. How many contracts / agreement for supplies do you manage and what volume of supplies (no of items, $ value) do you provide annually? 15. Describe your established Purchasing systems especially as it relates to assuring continuous parts support for a program. How does your firm determine which vendors are included in your supplier network? 16. Do you presently have a commercial Distribution Network? If yes please describe. D. Partnership and Performance Based Logistics 1. Describe your experience in executing Performance Based Logistics, especially as it relates to supporting multiple DOD partners. a) Were you the prime contractor or a subcontractor? b) What was scope of program (dollar value, volume, ECT?) and which partner(s) were involved? c) Please provide the time frame and length of project for which you performed the above. d) By what metrics were you graded? How did you actually perform in light of those metrics? e) Were there any other governing documents, aside from the contract (Performance Based Agreements, Memoranda of Understanding, etc). If so, how did they relate to your contract and what was your responsibility in relation to the document? 2. Please describe your experience with Lean manufacturing and/or Lean Six Sigma, especially as it relates to production line support. 3. Describe how you would evaluate and Provide for Process Improvements and possible Cost Savings for the HMMWV Industrial Support Program. E. Inventory Management 1. Does you company have experience in Inventory Management processes such as Setting Stock Levels, generating Pick Requests, and forecasting for production line requirements? Please describe. 2. What type of inventory do you normally carry (No of parts/No of weeks/Months/ Days on hand / Dollar Value)? How do you determine what items should be carried in your inventory? Where is your inventory stored? 3. Describe your experience in managing, storing, and safeguarding Government owned, contractor managed inventory. What dollar value of inventory were you responsible for and what processes did you use to assure material was properly accounted for? 4. Would your company be willing/capable of establishing individual contractor managed warehouses within close proximity of the primary HMMWV Industrial Support sites? F. Financial 1. Does you company have the financial resources to successfully perform on a contract generated, including sufficient resources that follow for payment not to be received until after the parts is used, or in the case of obsolescence, never reimbursed? 2. Would your company be willing to invest in inventory levels necessary to assure both 100% on time delivery of parts sourced to your company as well as safety stock to support Government sourced items? If so, how much? 3. Explain your current Financial Management transactions including: Inventory accountability and control, Invoicing, Payment, and Receipting.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DLA/J3/DSCC-BSM/SPM7MX13R0082/listing.html)
- Place of Performance
- Address: Defense Logistics Agency, DLA Land and Maritime, 3990 E Broad St, Columbus, Ohio, 43218, United States
- Zip Code: 43218
- Zip Code: 43218
- Record
- SN02973923-W 20130130/130128234500-7c8bb7d417b2617c9c50533ff6482692 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |