SOURCES SOUGHT
X -- Hotel Rooms and Meal Services
- Notice Date
- 2/6/2013
- Notice Type
- Sources Sought
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- MICC Center - Fort Sam Houston (JBSA), Directorate of Contracting, 2107 17th Street, Bldg. 4197, Fort Sam Houston, TX 78234-5015
- ZIP Code
- 78234-5015
- Solicitation Number
- W9124J-13-R-XXXX
- Response Due
- 2/14/2013
- Archive Date
- 4/7/2013
- Point of Contact
- Belinda Kent, 210-466-2219
- E-Mail Address
-
MICC Center - Fort Sam Houston (JBSA)
(belinda.e.kent.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- DESCRIPTION: The Mission and Installation Contracting Command (MICC) - Fort Sam Houston, TX is conducting market research to determine the existence of interested sources capable of providing the described services. This is not a Request for Proposal (RFP). This announcement is for information and planning purposes to obtain an indication of any interested large and small businesses, and to determine if there is any interest from the socioeconomic small businesses (to include 8(a), HUBZone, SDVOSB, WOSB, etc.). This sources sought is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or award a contract. The NAICS code for this sources sought is 721110 with a small business size standard of $30 million average annual revenue. The Government's determination on how to compete the proposed requirement will be made based on responses to this notice and is at the sole discretion of the Contracting Officer. The Government will not award a contract based on this Sources Sought Notice, the information received, nor reimburse participants for information voluntarily provided. All information that is provided is strictly voluntary. The Department of Army has a requirement for lodging, conference room, meals, and dry cleaning support for contingency operation exercises. This mission has a requirement of service sometime in the future. The Government's intent is to issue Indefinite Delivery Indefinite Quantity contract to meet all of the lodging requirements for this mission. The contract shall be non-personnel services contracts to provide lodging and meals. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Interested vendors will provide tiered pricing to include the number of rooms that can be provided at the Government per diem rate ($109.00/night), as well as how many rooms at other rates. Provide conference room daily rates. Interested vendors will also provide pricing for meals as outlined below, and dry cleaning service where applicable. The Government is not requesting technical/management proposals. If you are an interested source, please provide the following information: 1. Company Name with a Point of Contact. 2. DUNS Number and CAGE Code. 3. Small Business Certifications (if applicable). 4. A brief statement of capability (no more than 5 pages) which demonstrates the ability to meet the requirements of the PWS, and includes any past performance information on Government contracts of similar size and scope. The NAICS code for this sources sought is 721110 with a size standard of $30 million average annual revenue. Electronic responses are preferred and hard copy documents are highly discouraged. No requests for capability briefings will be honored as a result of this notice. Information provided in response to this Sources Sought Notice will not be used as part of any subsequent solicitation requirement. Interested sources who submit data are responsible for appropriately marking information if it is proprietary in nature. Capability Statements are due no later than Thursday, February 14, 2013 at 3 PM C.S.T. Responses may be e-mailed or delivered to the primary contact listed below. Please note that electronic submis-sions are preferred. REQUIREMENT: The United States Army requires a hotel with full restaurant, business support services, handicap access, and some audiovisual services including high-speed Internet access in the guest rooms. This hotel must be within 5 miles of the George R. Brown Convention center, located at 1001 Avenida De Las Americas Houston, TX 77010. Guest services shall include exercise facility and baggage storage area. Disabled rooms shall be available. The government will pay for accrual number of rooms used. The guests will pay for all personal expenses such as movies, laundry, and room services. The Government will provide the hotel with the appropriate state sales tax exemption forms for their records. The Contract Officer Representative (COR) will contact the hotel on the day the event will happen. The hotel will provide 23 single rooms and 185 double rooms. The vendor will have a Minimum of 20 Single Rooms and 40 double rooms available within 12 hours of notification and the rest of the rooms will be available within 16 hours of notification. The government will coordinate with the hotel with the accrual number of rooms required within 16 hours after notification. Room requirements may change depending on the requirements upon the start of the mission. As mission events change, increases and decreases to the number of rooms required will be coordinated with the Hotel. The COR will provide a list of names that require lodging at the hotel. Meals: The hotel shall provide a Breakfast, Box Lunch, and Dinner Meals during the 7 - 10 day mission. If possible a buffet style meal is preferred. We expect a minimum of 100 individuals to a maximum of 210 individuals. The meals cannot exceed the per diem rate. We would like the meal times to be: Breakfast 0530-0700, Box Lunch 1130, and Dinner from 1700-1900. Depending on the notification time we will require a meal within 12-16 hours of notification. Within 24 hours a meal plan for Breakfast and Dinner meals will be presented to the Contracting Officer Representative (COR). The vendor will provide the COR with meal invoice after each meal has been served. Room Requirements: Room 1: This room needs to be at least 7,811 sq ft. This room shall have twenty-five (25) tables and one-hundred (100) chairs. This room shall be able to be secured so that supplies and equipment can be left in place overnight. In this room, the hotel shall provide internet connections to support four (4) Wi-Fi connections, one (1) hard-wired phone line and one (1) phone to be used throughout the duration of the mission. Room 2: This room must be at least 1,300 sq ft. This room shall have two (2) tables, eight (8) chairs (4 per table). The hotel shall provide internet connections to support three (3) Wi-Fi connections and two (2) hard-wire connections; and one (1) hard-wired phone line and one (1) phone to be used throughout the duration of the mission. Storage Space: The hotel shall provide dedicated storage space (14x14) with four (4) hard walls to store computers, audiovisual equipment, supplies and the capability to lock door and have full access to the room. The Contracting Officer Representative (COR) will coordinate with the hotel on a daily basis on the number of rooms used and number of meals consumed. The vendor will provide an invoice (either on a daily basis or one invoice at the end of the exercise). The vendor will submit the invoice in Wide Area Workflow for payment. The vendor will provide a copy of the invoice to the government (COR) for validate and submission to certify charges in Wide Area work flow. The Government will provide the contractor with the appropriate state sales tax exemption forms for their records. The period of performance shall be for 7 to 10 days. The IDIQ service agreement is for a period of performance for a base period of one (1) year and four (4) twelve month option periods. The government may validate the vendor can provide the service that is agreed upon. Any open option years may be cancelled by the government upon the completion if this mission. Upon completion of this mission, the Hotel vendor will submit all billing documents to the Contracting Officer Representative (COR) for initiation of paym
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/aeecbde4b4881f6c7f62c08c1df2d8ab)
- Place of Performance
- Address: MICC Center - Fort Sam Houston (JBSA) Directorate of Contracting, 2107 17th Street, Bldg. 4197 Fort Sam Houston TX
- Zip Code: 78234-5015
- Zip Code: 78234-5015
- Record
- SN02980497-W 20130208/130206234055-aeecbde4b4881f6c7f62c08c1df2d8ab (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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