SOURCES SOUGHT
X -- Hotel and Meal Services
- Notice Date
- 2/8/2013
- Notice Type
- Sources Sought
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- MICC Center - Fort Sam Houston (JBSA), Directorate of Contracting, 2107 17th Street, Bldg. 4197, Fort Sam Houston, TX 78234-5015
- ZIP Code
- 78234-5015
- Solicitation Number
- W9124J13RTFTX
- Response Due
- 2/14/2013
- Archive Date
- 4/9/2013
- Point of Contact
- Belinda Kent, 210-466-2219
- E-Mail Address
-
MICC Center - Fort Sam Houston (JBSA)
(belinda.e.kent.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- PURPOSE: The Mission and Installation Contracting Command (MICC) - Fort Sam Houston, TX is conducting market research to determine the existence of interested sources capable of providing the described services. This is not a Request for Proposal (RFP). This announcement is for information and planning purposes to obtain an indication of ANY interested large and small businesses, and to determine if there is any interest from the socioeconomic small businesses (to include 8(a), HUBZone, SDVOSB, WOSB, etc.). This sources sought is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or award a contract. The Government's determination on how to compete the proposed requirement will be made based on responses to this notice and is at the sole discretion of the Contracting Officer. The Government will not reimburse participants for information voluntarily provided. All information that is provided is strictly voluntary. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. DESCRIPTION: The Department of Army has a requirement for lodging, conference room, meals, and dry cleaning support for contingency operation exercises. This mission has a requirement of service sometime in the future (date unknown). The Government's intent is to issue an Indefinite Delivery Indefinite Quantity (IDIQ) contract to meet all of the lodging requirements for this mission. However, a Blanket Purchase Agreement is also an option. The contract shall be a non-personal services contract to provide lodging and meals. The Government shall not exercise any supervision or control over the contract service providers (employees) performing the services herein. Such contract service providers (employees) shall be accountable solely to the Contractor who, in turn is responsible to the Government. Interested vendors will provide tiered pricing to include the number of rooms that can be provided at the Government per diem rate ($109.00/night), as well as how many rooms at other set rates. Provide conference room daily rates. Interested vendors will also provide pricing for meals within the per diem rate as outlined below, and dry cleaning service where applicable. REQUIREMENT: The United States Army requires a hotel with full restaurant, business support services, handicap access, and some audiovisual services including high-speed Internet access in the guest rooms. This hotel must be within 5 miles of the George R. Brown Convention center, located at 1001 Avenida De Las Americas Houston, TX 77010. Guest services shall include exercise facility, baggage storage area and handicap accessible rooms if necessary. The Government will pay for accrual number of rooms used. The guests will pay for all personal expenses such as movies, laundry (if dry cleaning is not available), and room services. The Government will provide the hotel with the appropriate state sales tax exemption forms for their records. The Contracting Officer Representative (COR) will contact the contractor on the day the event will happen. The contractor shall provide 23 single rooms and 185 double rooms. The contractor shall have a Minimum of 20 Single Rooms and 40 double rooms available within 12 hours of notification and the rest of the rooms will be available within 16 hours of notification. The Government will provide the contractor with the accrual number of rooms and a list of names requiring lodging within 16 hours after notification. Room requirements may change depending on the mission. As mission events change, increases and decreases to the required number of rooms will be coordinated with the contractor. The period of performance shall be for 7 to 10 days with an unknown delivery date and quantity. Ideally, an Indefinite Delivery Indefinite Quantity (IDIQ) contract is preferred for a period of performance of one (1) year base period and four (4) twelve month option periods. A Blanket Purchase Agreement (BPA) is also an option. The Government may validate the vendor can provide the service that is agreed upon. Any open option years may be cancelled by the Government upon the completion of this mission. Meals: The hotel shall provide a Breakfast, Box Lunch, and Dinner Meals during the 7 - 10 day mission. If possible a buffet style meal is preferred. We expect a minimum of 100 individuals to a maximum of 210 individuals. The meals cannot exceed the per diem rate. Meal times shall be: Breakfast 0530-0700, Box Lunch at 1130, and Dinner from 1700-1900. Depending on the notification time we will require a meal within 12-16 hours of notification. Within 24 hours a meal plan for Breakfast and Dinner meals will be presented to the COR. Room Requirements: Room 1: This room needs to be at least 7,811 sq ft. This room shall have twenty-five (25) tables and one-hundred (100) chairs. This room shall be able to be secured so that supplies and equipment can be left in place overnight. In this room, the hotel shall provide internet connections to support four (4) Wi-Fi connections, one (1) hard-wired phone line and one (1) phone to be used throughout the duration of the mission. Room 2: This room must be at least 1,300 sq ft. This room shall have two (2) tables, eight (8) chairs (4 per table). The hotel shall provide internet connections to support three (3) Wi-Fi connections and two (2) hard-wire connections; and one (1) hard-wired phone line and one (1) phone to be used throughout the duration of the mission. Storage Space: The hotel shall provide dedicated storage space (14x14) with four (4) hard walls to store computers, audiovisual equipment, supplies and the capability to lock door and have full access to the room. Additional Information: The COR will coordinate with the hotel on a daily basis on the number of rooms used and number of meals consumed. The Government will provide the contractor with the appropriate state sales tax exemption forms for their records. The Hotel vendor shall submit all invoices to the COR for initiation of payment upon completion of this mission. The vendor will submit the invoices through Wide Area Workflow (WAWF) for payment. The COR will certify charges in WAWF and accept the invoice if no discrepancies. The Government is not requesting technical/management proposals. If you are an interested source, please provide the following information: 1. Company Name with a Point of Contact. 2. DUNS Number and CAGE Code 3. State whether a large or small business 4. Small Business Certifications (if applicable) 5. A brief statement of capability (no more than 5 pages) which demonstrates the ability to meet the described requirement. 6. State whether you are capable of meeting the entire requirement and if you would be willing to agree to a Blanket Purchase Agreement (BPA) with set negotiated rates if an IDIQ cannot be established. Capability Statements are due no later than Thursday, February 14, 2013 at 3 PM C.S.T and may be E-mailed to the contacts listed below. No requests for capability briefings will be honored as a result of this notice. E-mail is the preferred method of communication; no phone calls please. Primary Point of Contact: Belinda E. Kent Contract Specialist Belinda.e.kent.civ@mail.mil Phone: (210) 466-2219 Alternate Point of Contact: Renee Burek Contracting Officer Renee.s.burek.civ@mail.mil Phone: (210) 466-2187
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/6cfa63994f825076f827499985e8af3d)
- Place of Performance
- Address: MICC Center - Fort Sam Houston (JBSA) Directorate of Contracting, 2219 Infantry Post Road Fort Sam Houston TX
- Zip Code: 78234-1361
- Zip Code: 78234-1361
- Record
- SN02982920-W 20130210/130208234929-6cfa63994f825076f827499985e8af3d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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