SOLICITATION NOTICE
S -- Food Services for 5th Brigade 94th Division at Puerto Nuevo, Puerto Rico
- Notice Date
- 2/15/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 722310
— Food Service Contractors
- Contracting Office
- MICC - Fort Buchanan (RC), Bldg. 399, 218 Brook Street, Fort Buchanan, PR 00934-4206
- ZIP Code
- 00934-4206
- Solicitation Number
- W912C3-13-T-0004
- Response Due
- 2/21/2013
- Archive Date
- 4/16/2013
- Point of Contact
- Ray, 787-707-2494
- E-Mail Address
-
MICC - Fort Buchanan (RC)
(ray.santana.civ@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. ATTENTION TO POTENTIAL OFFERORS Submit your quote based on all information provided for this Request for Quote(RFQ) W912C3-13-T-0004. See NOTICE TO VENDORS, Item 4 for documents to submit with your package. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-59 dtd May 10, 2012. This acquisition is set-aside for 100% Total Small Business. The NAICS code assigned to this acquisition is 722310. The applicable size standard is $35.5 Million Dollars. SOLICITATION DUE DATE: February 21, 2013: 11:00 AM PERFORMANCE LOCATION: Puerto Nuevo, Puerto Rico PERIOD OF PERFORMNCE: March 1, 2013 thru May 31, 2013 Description: Contractor shall furnishing labor, materials, tools, equipment, supervision, transportation, insurance and all necessary to perform work in connection with the Food Services for 5th Brigade 94th Division at Puerto Nuevo, Puerto Rico. ATTACHED DOCUMENTS: 1. CLIN EXCEL SHEET TO ENTER ALL PRICES. EACH PRICE SHALL INCLUDE ANY/ALL RELATED ASSOCIATED COST AND SERVICE FEE, IF APPLICABLE (DO NOT ADD SEPARATE CLINS OR INFORMATION FOR OTHER SERVICES. EACH REQUIRED CLIN SHALL INCLUDE ALL PRICING). 2. PERFORMANCE WORK STATEMENT (PWS). 3. OTHER INFORMATION. The provision at 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition. The following addenda are made to this provision: Paragraphs (D), (E), (H), (I) AND (L) are hereby deleted from the referenced provisions. PARAGRAPH (C) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. PARAGRAPH (G) Contract Award: BASIS FOR AWARD: Award will be made only after agreement has been reached on all terms and conditions and a fair market value for the services to be acquired. The provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this acquisition. The quotation must include a complete copy of this provision. See http://orca.bpn.gov. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The following addenda are made to this clause. Paragraph (a) (q) Inspection/Acceptance is added to read: The contractor shall use the Wide Area Workflow web page at https://wawf.eb.mil/index.html to submit invoices for acceptance. ADDENDUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS PARAGRAPHS (a),(i),(q), and (t) ARE HEREBY MODIFIED/ADDED FROM/TO THE REFERENCED CLAUSE (a)Inspection/Acceptance: Inspection and acceptance shall be performed at the location specified in the solicitation (i) Payment: WIDE AREA WORK FLOW (WAWF) PROGRAM In March 2003, the Department of Defense Federal Acquisition Supplement (DFARS) subpart 232.70 - Electronic Submission and Processing of Payment Requests was issued. In accordance with this, we are excited about the deployment of a new system, Wide Are Work Flow Receipt and Acceptance (WAWF-RA). This Electronic Commerce (E-Commerce) system will benefit both you and the Army as we partner with each other in the implementation of this new way of conducting business. It is also important to note that in addition to this, the Department of Defense (DoD) Appropriations Act of 2001, Section 1008 - Electronic Submission and Processing of Claims for Contract Payments, requires that any claim for payment under a DoD contract shall be submitted in electronic form. The full text is found on the Defense Finance and Accounting Service (DFAS) web site http://www.dod.mil/dfas/legislative/ and in 10 U.S.C Chapter 131. WAWF-RA is designed to automate commercial invoices and government receiving reports in a web-based, paperless environment. WAWF-RA allows vendors to create and instantaneously submit invoices and receiving reports directly to DFAS and/or government receivers from any location in the world. Once documents are submitted, vendors are afforded full viewing capability and are able to monitor document status from submission to acceptance and processing by the DFAS payment office. WAWF-RA utilizes e-mail to notify all parties involved in the payment process of the current status of each document; thus eliminating U.S. mail lag-time. Since documents will now be entered and stored in a database, there is no need for multiple copies. They cannot be quote mark lost quote mark or quote mark misplaced quote mark, and are viewable by all necessary parties during the entire payment process via a secure web site. Changes to rejected documents can be easily made and resubmitted on-line - - no more re-typing, resending, or re-faxing. Discounts become available on the first day of the discount period instead of being lost due to paperwork shuffling and postal delays. WAWF-RA should speed up the vendor payment process and get you your money faster. There are no costs involved to get you started. Registration and software are provided FREE OF CHARGE and we will be available to assist you in every step of the way. To get started, your company will need a user ID and password for accessing the WAWF-RA system. This can be obtained by visiting the WAWF-RA website at https://wawf.eb.mil/ and following the instructions under Help with registration for access to WAWF-RA. Under About WAWF - RA, you will also find links for Functional Information, Setting Up Your Machine, Accessing Web Based Training, and Frequently Asked Questions. Additionally, we have attached a Wide Area work Flow - Receipt and Acceptance (WAWF-RA) Vendor Instructions, Installation, and Registration Checklist. Should you have questions about the WAWF-RA system or the website, please don't hesitate to contact a Defense Information Systems Agency (DISA) customer support representative toll-free at 1-866-618-5988 or e-mail them at cscassig@ogden.disa.mil. (Please include quote mark WAWF quote mark in the subject line of all e-mail requests.) TYPE: COMBO -Contract and/or Delivery Order Number W912C3-12-P-XXXX -CAGE Code TO BE DETERMINED -Issue Date TO BE DETERMINED -Issue By DoDAAC W912C3 -Admin DoDAAC W912C3 -Inspect By DoDAAC IDENTIFIED UNDER EACH INDIVIDUAL ORDER -Service Acceptor DODAAC IDENTIFIED UNDER EACH INDIVIDUAL ORDER -Ship To Code (DoDAAC or CAGE Code)IDENTIFIED UNDER EACH INDIVIDUAL ORDER -Local Processing Office (LPO) DoDAAC* -Pay DoDAAC HQ0___ *LPO DoDAACs are used for Navy contracts only. The following email addresses will be required to specifically alert the individuals responsible for reviewing and/or approving your WAWF documents: ACCEPTOR: IDENTIFIED UNDER EACH INDIVIDUAL ORDER REVIEWER: IDENTIFIED UNDER EACH INDIVIDUAL ORDER (q) Required Insurance - In accordance with FAR 52.228-5 a.The contractor shall, at his own expense, provide and maintain during the entire performance of this contract at least the kinds and minimum amounts of insurance required in the schedule or elsewhere in the contract. TYPE AMOUNT 1.Workmen's Compensation The required Workmen's Compensation $100,000 Each Insurance shall extend to cover Accident Employee's liability for accidental $500,000 Disease Bodily injury or death and for Policy Limit Occupational disease with a minimum $100,000 Disease Liability of: Each Employee Note: Workmen's Compensation: Can be replaced with FONDO DEL SEGURO DEL ESTADO. 2.Comprehensive General Liability with minimum limits of: Per accident or occurrence For bodily injury $500,000.00 This insurance shall include Contractor's protective liability and contractual liability. 3.Comprehensive Automobile Liability Insurance with minimum limits of: (Automobile Liability only applicable to company owned vehicles and/or vehicles used in the direct performance of services/construction within this contract.) Per Person $200,000.00 Per Occurrence for Bodily Injury $500,000.00 Per Occurrence for Property Damage $ 20,000.00 or Combined Single Limit $500,000.00 b.Within ten (10) calendar days after contract award, the Contractor shall submit the insurance policies. The policies evidencing required insurance shall contain an endorsement to the effect that quote mark any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed, or (2) until 30 days after insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer quote mark c. The Contractor shall insert the substance of this clause, including this paragraph c, in subcontractors under this contract that require work on a Government Installation or U.S. Army Reserve Center and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. (The Contractor shall maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the Contracting Officer upon request.) (t) The following clauses are added by reference: FAR 52.204-7 and DFARS 252.204-7004 ALT A The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The following additional FAR clauses cited in the clause under paragraph (b) are considered checked and applicable to the acquisition: (1), (2), (23-32), (40),(45 ), (47-48), ((c)1-3). The following additional contract clauses apply to this acquisition: (1) FAR 52.204-99 System for Award Management Registration. Deviation Aug 21, 2012 (2) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (3) FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998): This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil (4) DFAR 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (5) DFAR 252.203-7002,Requirement to Inform Employees of Whistleblower Rights (6) DFAR 252.204-7000, Disclosure of Information (7) DFAR 252.209-7004, Subcontracting with Firms That Are Owned or Controlled by the Government of a Terrorist Country (8) DFAR 252.211-7003 Alt I, Item Identification and Valuation (9) DFAR 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, applies to this acquisition. The following additional DFARS clauses cited in the clause under paragraph (b) are considered checked and applicable to the acquisition: (a), (1), (23) (10) DFAR 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (11) DFAR 252.232-7010, Levies on Contract Payments (12) DFAR 252.243-7001, Pricing of Contract Modifications (13) DFAR 252.243-7002, Requests for Equitable Adjustment (14) DFAR 252.246-7000, Material Inspection and Receiving Report The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition. 5152.209-4000, DOD LEVEL I ANTITERRORISM (AT) STANDARDS (FEB 2009) (a) Pursuant to Department of Defense Instruction Number 2000.16, quote mark DoD Antiterrorism (AT) Standards, quote mark dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://atlevel1.dtic.mil/at/. The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system. (b) In the event that the automated system at https://atlevel1.dtic.mil/at/ is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract. (c) Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections. 5152.233-4000, AMC-LEVEL PROTEST PROGRAM (Sep 2011) (LOCAL CLAUSE) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 Packages sent by FedEx or UPS should be addressed to: Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 The AMC-Level Protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp. If internet access is not available, contact the contracting officer or HQ, AMC to obtain the HQ AMC-Level Protest Procedures. Applicable Wage Determination 96-0136 (Rev. 26) dated 06/13/2012 is applicable to this solicitation. Contact Ray Santana at e-mail: ray.santana.civ@mail.mil / Tel. 787-707-2494 for any questions or concerns regarding this solicitation. NOTICE TO VENDORS 1.Questions shall be in writing and e-mailed to ray.santana.civ@mail.mil no later than February 20, 2013 11:00 AM local time. 2.Offerors shall be registered in the System for Award Management (SAM). To obtain information on SAM and/or to register with SAM, visit their web site at www.sam.gov. Ensure the applicable NAICS Code of 722310 for this requirement and their Online Representations and Certifications Applications are added in the system. 3.Packages are required to have a verifiable return address on the outside of the mailing package. All packages shall clearly state on the outside that they are for RFQ W912C3-13-T-0004. 4.SUBMIT THE FOLLOWING ITEMS AS A COMPLETE QUOTE PACKAGE: (a)Attached Clin excel sheet with prices (b)All documents provided with quote package shall be signed and dated on each page. (c)Vendors shall submit with their quote a seven (7) days Sample Menus (breakfast, lunch & dinner). Menu must include the quantities and size of portions per individual. Example: roast beef 6-8 oz; juice/sodas 8 oz. (d)Digital copy of the proposal package (CD or DVD) in Microsoft Word or PDF format. (e)Contractor Certification. See attachment: Other Information 5.THE OFFEROR IS REMINDED IT MUST PROPOSE ONLY ON THE ITEMS/INFORMATION PROVIDED IN THE SOLICITATION ISSUED. ANY INCORPORATION OF INFORMATION, DEVIATIONS, CONDITIONS OR ATTACHMENTS SUBMITTED AS ADDITIONAL INFORMATION FROM THE ORIGINAL INTENTION OF THE SOLICITATION MAY RENDER THE PROPOSAL NON-RESPONSIVE AND MAY BE CAUSE FOR ITS REJECTION. 6.DUE TO RESTRICTED ACCESS TO FORT BUCHANAN, CONTRACTORS THAT WILL BE HANDCARRYING THEIR QUOTE ARE REQUIRED TO SUBMIT THE FOLLOWING INFORMATION TO: ray.santana.civ@mail.mil Company Name and Address Full Name of individual Tel/Cel Full Social Security Number Drivers License Number Make/Model/Color/Year and License Plate of Car THE INFORMATION SHALL BE PROVIDED NOT LATER THAN ONE (1) FULL WORK DAY PRIOR TO THE DATE/TIME OF QUOTE DUE DATE/TIME. CONTRACTORS ARE CAUTIONED THAT THERE MAY BE DELAYS AT THE GATES AND SHOULD ALLOW ADEQUATE TIME FOR ENTERING THE INSTALLATION TO ENSURE PACKAGES ARE RECEIVED PRIOR TO THE TIME AND DATE FOR RECEIPT OF THE QUOTE PACKAGE. ALL INDIVIDUALS MUST HAVE A PICTURE ID AND NO SUBSTITUTIONS ARE AUTHORIZED. VEHICLES ARE ALSO SUBJECT TO SEARCH. NOTE: THIS OFFICE MAY ASSIST IN PROVIDING ACCESS TO THE VENDOR; HOWEVER, THE VENDOR REMAINS RESPONSIBLE FOR ENSURING THE QUOTE IS RECEIVED AT THE LOCATION SPECIFIED ON THE STANDARD FORM 1442 BEFORE THE DATE AND TIME SPECIFIED FOR RECEIPT OF QUOTES. 7.The Quote and amendments, if any, can be submitted through the Army Single Face to Industry (ASFI) at https://acquisition.army.mil/asfi/ via the secure Bid Response System on or before the closing time and date. Offerors may use the automated bidder response on the Army Single Face to Industry website: https://acquisition.army.mil/asfi/. However, the system is not managed by the Mission Installation Contracting Command, MICC-Fort Buchanan, Puerto Rico. For that reason, you have to nsure the system did actually accept and properly posted all documents intended to be submitted. The system sometimes does give errors. Please Note: If the Quote is not properly posted by date and time due for submission of Quote and/or Quote is not complete when downloaded by the Mission Installation Contracting Command, Installation Contracting Office-Fort Buchanan, Puerto Rico, the Quote may not be eligible for consideration for award. The quote mark Equal Employment Opportunity Is the Law quote mark notice (poster) referenced in FAR clause 52.222-26(b) (3), Equal Opportunity, is located http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm 8.Vendors shall submit the proposal with appropriate signature.
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- Place of Performance
- Address: MICC - Fort Buchanan (RC) Bldg. 399, 218 Brook Street, Fort Buchanan PR
- Zip Code: 00934-4206
- Zip Code: 00934-4206
- Record
- SN02989824-W 20130217/130215234744-c5129e85e516a89f108fd7632edeeba3 (fbodaily.com)
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