SOURCES SOUGHT
R -- Registry of Patient Registries
- Notice Date
- 2/21/2013
- Notice Type
- Sources Sought
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- Department of Health and Human Services, Agency for Healthcare Research and Quality, Contracts Management, 540 Gaither Road, Rockville, Maryland, 20850
- ZIP Code
- 20850
- Solicitation Number
- HHS-AHRQ-SBSS-13-010
- Point of Contact
- Megan L Murphy, Phone: 301 427-1460, Jessica Alderton, Phone: 301 427-1783
- E-Mail Address
-
megan.murphy@ahrq.hhs.gov, jessica.alderton@ahrq.hhs.gov
(megan.murphy@ahrq.hhs.gov, jessica.alderton@ahrq.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. Background AHRQ has established a web-based repository of information about patient registries, the Registry of Patient Registries (RoPR) (https://patientregistry.ahrq.gov ). The current RoPR works together with clinicaltrials.gov so that the initial registration and basic data elements are registered in clinicaltrials.gov and additional data elements specifically related to registries are collected by the AHRQ system. Many registries and studies using a registry design had already registered in clinicaltrials.gov at the time of development of the AHRQ RoPR, although much of the data pertinent and specific to registries was not collected. As registries have gained increasing importance for comparative effectiveness research and quality improvement and quality reporting initiatives AHRQ has also undertaken several initiatives to help the developers and users of registries maximize the value of their data and efforts. These initiatives include: 1. The AHRQ Registries for Evaluating Patient Outcomes: A User's Guide (http://effectivehealthcare.ahrq.gov/search-for-guides-reviews-and-reports/?pageaction=displayproduct&mp=1&productID=531) 2. A design document for an Outcomes Measures Framework to help encourage and facilitate the use of common data elements and definitions in similar conditions (http://effectivehealthcare.ahrq.gov/index.cfm/search-for-guides-reviews-and-reports/?pageaction=displayproduct&productid=1223) 3. A white paper listing options for developing a web based forum for patient registries (http://www.effectivehealthcare.ahrq.gov/ehc/products/489/1310/Web-basedForumRegistries_DraftReport_20121106.pdf) Purpose and Objectives The objective of this potential requirement is to continue to facilitate and and advance the use of registries and registry research. Specifically, the objectives are to: 1. Provide maintenance of the RoPR system and promote the registration of patient registries in RoPR as well as technical assistance to users of the RoPR system 2. Implement and further develop the Outcome Measures Framework for use in the RoPR system 3. Update the AHRQ registries handbook (Registries for Evaluating Patient Outcomes User's Guide) and develop the 4th edition, including a series of white papers on outstanding issues that might be incorporated as new chapters. 4. Develop a web based interactive version of the Registry for Evaluating Patient User's Guide together with a web based forum for discussion of issues related to the methodology of registries to assist users of the RoPR. Project Requirements There are seven (7) major tasks for this project, each having specific requirements and deliverables: Task 1: Maintenance of the RoPR system, technical support and promotion of registration: Migration of the system must be completed within 2 months of the start of the contract. All HHS and AHRQ requirements for security and privacy must be met (http://www.ahrq.gov/news/pubcomguide/pcguide2.htm#sites ). Ongoing maintenance of the system includes data backup and having the capability of answering 20 inquiries per month for technical assistance within one business day of receiving the request. Task 2: Outcome Measures Framework: A data model will be developed to be used with the design document for the outcome measures framework and the framework will be implemented in RoPR. The specific tasks include reviewing literature on other data models used to standardize language for outcome measures including in electronic health records and clinical trial data systems, analyzing the application of these data models to the actual outcomes submitted in the RoPR system, and implementing the outcome measures framework in RoPR. Task 3: Update Registries Handbook: Five white papers on emerging areas in registry development and use, including issues in privacy, ethics, data standards, and data analysis, will be developed in each of the first four years of the contract, and in the final year, the white papers will be incorporated into an updated version of the AHRQ registries handbook. Task 4: Implement the web based forum for registry users: A governing board shall be established and operational guidelines will be developed on such issues as identification vs. anonymity of users and the web based forum will be implemented using an off the shelf technology platform. Anticipated Period of Performance The anticipated period of performance is Nov 1, 2013 - October 31, 2014 with four (4), one (1) year option periods, from November 1, 2014 - October 31, 2018. Capability statement/Information Sought Interested qualified small business organizations should submit a tailored capability statement for this requirement, not to exceed 10 single-sided pages (including all attachments, resumes, charts, etc.) presented in single-space and using a 12-point font size minimum, that clearly details the ability to perform the aspects of the notice described above. Statements should include information regarding respondents': (a) staff expertise, including their availability, experience, and formal and other training; (b) current in-house capability and capacity to perform the work; (c) prior completed projects of similar nature; (d) corporate experience and management capability; and (e) examples of prior completed Government contracts, references, and other related information. Capability statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement, as well as the eligible small business concern's name, point of contact, address and DUNS number. Team members should be comprised of a core staff of seasoned professionals with a mix of technical skills and experience to perform this requirement, including: • Have relevant experience and expertise in both database and government Web site life cycles • Have an understanding and experience in clinical research across the AHRQ priority conditions (http://effectivehealthcare.ahrq.gov/index.cfm/submit-a-suggestion-for-research/how-are-research-topics-chosen/) and the information that is in clinicaltrials.gov and the RoPR • Have expertise in designing and implementing registries, including negotiating legal, ethical and scientific issues with multiple stakeholders. • Have strong statistical and epidemiological expertise in analyzing data from registries and other observational study designs. • Have strong expertise in health IT systems including standards for electronic medical records and issues in interoperability between different health IT systems and between health IT systems and medical devices. • Have knowledge of medical indexing systems such as UMLS and methods of natural language processing and other combinations of linguistics and computer science to help to bring together information in computer and human languages. • Have knowledge and experience on web based user forums for sharing of technical information. The proposed Project Director should hold, at a minimum, a PhD or MD with strong corporate level management experience. The Project Manager should be a highly experienced and qualified individual with significant leadership and communications skills and demonstrated experience in managing complex, large scale projects. Information Submission Instructions All capability statements sent in response to this SOURCES SOUGHT notice must be submitted electronically (via email) to Megan Murphy, Contract Specialist, at megan.murphy@ahrq.hhs.gov in Microsoft Word (MS) or Adobe Portable Document Format (PDF), by March 4, 2012, 12:00 PM EST. All responses must be received by the specified due date and time in order to be considered. ANY RESPONSES RECEIVED AFTER THAT DATE AND TIME WILL NOT BE CONSIDERED. Disclaimer and Important Notes This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
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-
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