SOURCES SOUGHT
D -- Library System Maintenance
- Notice Date
- 2/27/2013
- Notice Type
- Sources Sought
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, Office of Administration, 6011 Executive Blvd, 5th Floor, Rockville, Maryland, 20852-3804, United States
- ZIP Code
- 20852-3804
- Solicitation Number
- NIHOD2013415
- Point of Contact
- Lorraine M Geiser, Phone: 301-402-3349
- E-Mail Address
-
geiserl@od.nih.gov
(geiserl@od.nih.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a sources sought announcement. This is not a request for proposals, proposal abstracts, or quotations and the Government is not committed to award a contract pursuant to this announcement. The National Institutes of Health (NIH), Office of Research Services (ORS), Division of Library Services is conducting a market survey to ascertain the availability and potential capability of potential offerors to provide Automated Data Processing preventive and remedial maintenance services for the Sierra Integrated Library System. The anticipated period of performance is one-year base with four (4) one-year option periods. NIH/ORS is seeking an organization that has the experience to provide the services as outlined in the attached Statement of Work (SOW). Potential offerors need to be able to demonstrate their ability to provide the services, meet experience requirements, and demonstrate ability according to the SOW. Description of Information to include in the capability statement The North American Industry Classification System (NAICS) for this requirement is 541519 (Other Computer Related Services) with a size standard of $25.5 In light of this project summary, all interested concerns are invited to submit a tailored capability statement. The capability statement should reference Sources Sought Synopsis Number: NIHOD2013415 and should be no longer than 15 pages in length and shall include the following: (1) Name and Address of the Organization, (2) The size and type of business as listed under www.sam.gov (3) Point of Contact with name, title, telephone, facsimile number, and email address (4) DUNS number (5) Contractor's capability statement that demonstrates the organizaiton's ability, knowledge, and experience to perform service described in the Statement of Work attached (pamphlets and standard brochures will not be considered responsive to this Sources Sought) (6) List of organizations and specific contracts specific to this requirement. Also include similar types of services that have been previously provided to include contract number, dollar value, name and phone number of the Contracting Officer (7) Do not submit pricing information in response to this Sources Sought. This Sources Sought is only for the purpose of identifying potential sources as part of NIH's market research. No RFP exists; therefore, do not request a copy of the RFP. This sources Sought is for information and planning purposes only and is not to be considered as a commitment by the Government. This market survey is being conducted to reach the widest possible audience and to gather current market information. A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. Responding firms should provide two (2) copies of their capability statement to Lorraine Geiser, National Institutes of Health, Office of Acquisitions, 6011 Executive blvd., Room 529P, (MSC 7663) Betheda, MD 20892-7663. (NOTE: If you are using a courier service, Federal Express, or UPS, the city, state, and zip code should read Rockville, MD 20852). Please be aware that the U.S. Postal Service's "Express Mail" Do Not deliver to the Rockville, Maryland address and delivery to the Bethesda, Maryland address will result in a delayed delivery to our office in Rockville, MD (up to 3-5 days. ALL INFORMATION SUBMITTED IN RESPONSE TO THIS ANNOUNCEMENT MUSTBE RECEIVED ON OR BEFORE THE CLOSING DATE AND TIME. THE CLOSING DATE FOR RESONSES IS Wednesday, March 13, 2013 at 12:00 PM Eastern Time. Email and facsimile copies will not be accepted. All questions and /or comments regarding this Sources Sought notice must be in writing and may be emailed to Lorraine Geiser at geiserl@od.nih.gov. Comments and questions will NOT be answered, but may assist in creating a solicitation for this requirement. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation maybe published on FedBizOpps. However, responses to this notice will not be considered adequate responses to a solicitation. STATEMENT OF WORK Project Title: Library System Maintenance Background Information The NIH Library is located in the Clinical Center, building 10. The NIH Library uses an integrated turnkey system with modules for online catalog, circulation system, acquisitions and serials control, and electronic resources management to provide access to its vast collection of electronic and print resources. The current system was developed by Innovative Interfaces, Inc. and purchased by the Library in 1988. The system is hosted by Innovative Interfaces, Inc. who supplies all equipment, software and maintenance. Innovative staff can repair software problems and check on proper operation at a distance. The software is proprietary, and cannot be modified by any outside source including the NIH Library. In addition, most of the equipment has been modified to work with the Innovative system. The system also hosts the Library catalogs for six NIH offices/libraries and 3 HHS libraries. Intention The intent of the contract is to obtain Automated Data Processing (ADP) preventive and remedial maintenance services for the Sierra Integrated Library System. The maintenance will cover all hardware and software listed in Attachment A. Contractor shall furnish maintenance, replacement parts, and support services required for the support of all items included in this contract within 48 hours. Contractor will make available maintenance and support services Monday through Friday 6:00 a.m. to 5:00 p.m. Pacific Time except on holidays. General Requirements 1. Independently, and not as an agent of the Government, the Contractor shall furnish all necessary labor, materials, supplies, equipment, and services (except as otherwise specified herein) and perform the work set forth below. 2. All work under this contract shall be monitored by the Project Officer. Specific Requirements 1. Contractor will make available maintenance and support services Monday through Friday 6:00 a.m. to 5:00 p.m. Pacific Time except on the following holidays: New Year's Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas. Contractor will make its best efforts to complete repairs within 48 hours of notice excluding weekends and holidays. Such maintenance service does not include repairs or replacement parts due to damage caused by lightning, fire, tornado, windstorm, hail, earthquake, explosion, smoke, aircraft, motor vehicle, collapse of building, strike, riot, power failure or fluctuation, or other cause originating by reason of other than normal operation of the equipment, or Government's negligence, or misuse of the equipment. Government agrees, as part of such maintenance service, to take reasonable care of the equipment and not permit persons other than authorized users to effect adjustments or repairs to the equipment. 2. On reasonable notice and at Contractor's expense, Contractor may require the NIH Library to permit Contractor to correct software bugs and carry out modifications to the system for the purpose of maintaining the system. Contractor will be responsible for all corrections at Contractor's expense. 3. The NIH Library will be informed of the release of new modules for the system (including the operating system) which may be acquired by the Library from the Contractor at the then prevailing market price. Upgrades to the system software shall be installed at no cost to the Library. For the purpose of this document, the term upgrades shall mean improvements in the software which relate to operating performance but do not change the basic function of the software. 4. If the NIH Library adds any additional equipment and/or software modules to the Sierra Integrated Library system after the initial contract, the maintenance coverage shall be extended to include the new software/hardware. The maintenance charges for such equipment and/or software shall be based upon Contractors then-current maintenance price list. The 30-day warranty shall commence on the date of installation by the NIH Library of such additional software/hardware. The additional equipment and/or software shall be added to the maintenance coverage after such warranty expires. Government Responsibilities Library personnel shall not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract. Reporting Requirements The Contractor shall provide a detailed report of items covered by the maintenance contract and the itemized cost of maintenance each month to the following address: NI H Library, Room 1L-25A c/o Administrative Officer 10 Center Drive, MSC-1150 Bethesda, MD. 20892-1150 Packaging and Marking The Contractor shall be responsible for all packaging and shipment of replacement equipment. Approved manufacturers shipping containers shall be used with appropriate markings relevant to materials being shipped. ATTACHMENT A - Planned Expenditures SUPPLIES/SERVICES QUANTITY UNIT Sun v240 Main Server 12 Months 2GB Base Memory 12 Months 20/40GB DAT tape drive 12 Months Unlimited WebOPAC user licenses 12 Months 35 staff user licenses 12 Months Authority Control Module 12 Months Acquisitions Module 12 Months Bibliographic Module 12 Months Circulation Module 12 Months Electronic Claims 12 Months E-mail Circ Notices 12 Months File Transfer Software 12 Months Gateway Software 12 Months Inventory Control Software 12 Months Network OCLC 12 Months Serials Control Module 12 Months Serials Invoice Interface 12 Months Web Server Software 12 Months 4 Scoping Locations 12 Months Review Files 12 Months Z39.50 Server Interface 12 Months Z39.50 Client/Broadcast Interface 12 Months Electronic Resource Management 12 Months WebBridge 12 Months SIP2 Interface (2 total) 12 Months License System for NIEHS 12 Months Innovative Interfaces Review Files 12 Months Item Status API for Biblotheca RFID Systems 12 Months Circa Wireless Assistant 12 Months Circa Wireless Inventory 12 Months RSS FeedBuilder 12 Months Centers for Medicare & Medicaid Services Library 12 Months Hosting Fee (Prorated) November 2013 - March 2014 5 Months
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/OoA/NIHOD2013415/listing.html)
- Place of Performance
- Address: 9000 Rockville Pike, Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN02997627-W 20130301/130227234850-aa1423e5095948a7b5a372a2eda93ddf (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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