SOLICITATION NOTICE
99 -- Wellness - Statement of Work
- Notice Date
- 3/5/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 621999
— All Other Miscellaneous Ambulatory Health Care Services
- Contracting Office
- Defense Logistics Agency, DLA Acquisition Locations, DLA Contracting Services Office, 8725 John J. Kingman Road, Suite 0119, Fort Belvoir, Virginia, 22060-6220, United States
- ZIP Code
- 22060-6220
- Solicitation Number
- SP4705-13-R-1001
- Point of Contact
- carlos vidro-martinez, Phone: 7037676826, Antoinette J. Gregg, Phone: 7037671189
- E-Mail Address
-
carlos.vidro-martinez@dla.mil, Antoinette.Gregg@dla.mil
(carlos.vidro-martinez@dla.mil, Antoinette.Gregg@dla.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- Statement of Work This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Request for Proposal (RFP) and the solicitation number is SP4705-13-R-1001. No formal solicitation will be issued. Review the attached Statement of Work for more details. This solicitation is issued as 100% set-aside for small business concerns. The NAICS code is 621999, All Other Miscellaneous Ambulatory Health Care Services and the size standard is $14,000,000.00. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-66 effective February 28, 2013, Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20130228 effective February 28, 2013, and Defense Logistics Acquisition Directive (DLAD) Revision 5 and Proc Ltr 2012-48. The complete text of any of the clauses and provisions are available electronically from the following site: http://www.farsite.hill.af.mil. Defense Logistics Agency Contracting Services Office intends to procure an acquisition on behalf of the Defense Logistics Agency (DLA) Defense Supply Center Richmond (DSCR) and DLA Aviation- Mechanicsburg to establish a contract for the design, implementation, administration and evaluation of an annual Health Promotion Program for the Family and Morale, Welfare and Recreation (FMWR) Health Promotion Program in the Defense Supply Center Richmond (DSCR). The places of performances will be Richmond, Virginia and Mechanicsburg, Pennsylvania. The period of performance will be for a 12 month base year with one 12 month option period. Contract Line items: Base Period 0001 -On -Site Health Promotion Expert (HPE) - The HPE shall possess the qualifications and provide the services specified in accordance with Section of 3.1, Statement of Work. The average contract quantity is 40 hours per week. 0002- Health Risk Assessment shall be provided in accordance with Section 3.2, Statement of Work. The average contract quantity is 419 Assessments. 0003 Health Promotion Activities shall be provided in accordance with Section 3.3.1, Statement of Work. The average contract quantity is 30 Health Promotion Activities (to include 2 Nutrition Events presented in Center Restaurant). 0004 Health Promotion Activities shall be provided in accordance with Section 3.3.2, Statement of Work. The average contract quantity is 24 Seminars. 0005 Health Promotion Screenings shall be provided in accordance with Section 3.3.3, Statement of Work. The average quantity is 26 Screenings. 0006 Health Risk Assessment for DLA Aviation- Mechanicsburg shall be provided in accordance with Section 3.2, Statement of Work. The average contract quantity is 50 Assessments. 0007 Health Promotion Screenings for DLA Aviation- Mechanicsburg shall be provided in accordance with Section 3.3.3, Statement of Work. The average quantity is 8 Screenings Option Period One 1001 -On -Site Health Promotion Expert (HPE) - The HPE shall possess the qualifications and provide the services specified in accordance with Section of 3.1, Statement of Work. The average contract quantity is 40 hours per week. 1002- Health Risk Assessment shall be provided in accordance with Section 3.2, Statement of Work. The average contract quantity is 419 Assessments. 1003 Health Promotion Activities shall be provided in accordance with Section 3.3.1, Statement of Work. The average contract quantity is 30 Health Promotion Activities (to include 2 Nutrition Events presented in Center Restaurant). 1004 Health Promotion Activities shall be provided in accordance with Section 3.3.2, Statement of Work. The average contract quantity is 24 Seminars. 1005 Health Promotion Screenings shall be provided in accordance with Section 3.3.3, Statement of Work. The average contract quantity is 26 Screenings. 1006 Health Risk Assessment for DLA Aviation- Mechanicsburg shall be provided in accordance with Section 3.2, Statement of Work. The average contract quantity is 50 Assessments. 1007 Health Promotion Screenings for DLA Aviation- Mechanicsburg shall be provided in accordance with Section 3.3.3, Statement of Work. The average quantity is 8 Screenings Description of Requirements: The contractor shall be directly responsible for ensuring the accuracy, timeliness, and completion of all tasks under this effort. Date (s) and place (s) of delivery and FOB Point: Defense Supply Center Richmond 8000 Jefferson Davis Highway Richmond, VA 23297 DLA Aviation 5450 Carlisle Pike P.O. Box 2090 Mechanicsburg, PA 17050-2411 FOB: Destination Provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition and addendum (FEB 2012). Proposal shall be received no later than March 18, 2013 12:00 PM (Eastern Time). Faxes and email response will be accepted. Advance copies of the response can be email at antoinette.gregg@dla.mil or carlos.vidro-martinez@dla.mil. Note: All responses must include the solicitation number on the cover page. For email, the solicitation number must be included within the subject line. (b) Submit one (1) original copy of the technical proposal and one (1) copy of the technical proposal. Within the copy, remove all mention of the contractor's name. (4) Technical Proposal: Provide a written narrative that describes your technical qualifications and addresses your ability to meet the requirements set forth in the Performance Work Statement. Proof of any certifications mentioned within the resume must be included in the technical proposal for the person being proposed to perform the required services. (8) Certifications and Representations. FAR clause 52.212-3, Alt I: complete applicable fill-ins. (10) Past Performance: Offers shall include the resume of the person(s) proposed to provide the required services as within the Statement of Work. Resume(s) shall describe the proposed personnel's credentials. Offeror must provide past performance reference for the same or similar services provided. For past performance references provide the current points of contact information, identify any government contract number, type of services provided, a description of the services provided, and number of years services provided. (m) Questions and/or requests for information concerning this solicitation should be submitted in writing via email, within three days of the issuance date of this solicitation, to Antoinette Gregg at email address antoinette.gregg@dla.mil or Carlos J. Vidro-Martinez, at email address: carlos.vidro-martinez@dla.mil.(End of Provision); 52.212-2 Evaluation-Commercial Items (JAN 1999) LOWEST PRICE TECHNICALLY ACCEPTABLE EVALUATION The contract resulting from this solicitation will be awarded based on the following evaluation factors: (1) Technical: Offers must meet or exceed the specifications in the solicitation and any subsequent amendments. Technical Requirements are the primary determining factors of an offeror's ability to perform. Offerors shall describe how they meet or plan to meet all mandatory requirements in the respective Statement of Work (SOW) and contract clauses. The Government will review proposals to determine whether or not an offeror has adequately demonstrated an ability to meet or exceed the Government's requirements on Section 3 of the SOW. For each technical requirement, offers demonstrating an ability to perform will at a minimum be determined "acceptable" for that requirement task. Depending on each contractor's capability, they may be determined to be outside the realm of acceptability and not provided an opportunity to revise their quote if discussions become necessary. (2) Price: For offers which meet all other evaluation factors, award will be made to the low offeror based on price. Price Evaluation is to be performed by the Contract Specialist and Contracting Officer. Vendors are required to submit price quotes in accordance with the proposed CLINs structure. Vendors are to provide firm-fixed pricing for each of the CLIN's as well as a total price for the entire effort. The Government will evaluate offers for award purpose by adding the total price for all options to the total price basic requirement. The Contracting Officer may utilize on-line reverse auctioning as a means of conducting price discussions under this solicitation. If the Contracting Officer decides to use on-line reverse auctioning to conduct price negotiations, the Contracting Officer will notify offerors via e-mail with instructions of this decision. The Contracting Officer will provide offerors determined to be in the competitive range with information concerning the on-line auction process. (3)Period of Performance: Offerors must meet the required delivery date, or if POP: Offerors must be able to start performance on the required period of performance. Each offeror's proposed price will be evaluated for reasonableness. The Government currently intends to award a contract with a period of performance of 12 months and a twelve months option period. It is the Government's intention to award without negotiating, under a lowest price, technically acceptable (LPTA) evaluation approach. FAR52.212-3, "Offeror Representations and Certification-Commercial Items" (APR 2012); 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items" (AUG 2012); 52.217-5, "Evaluation of Options" (JUL 1990); 52.217-8, "Option to Extend Services." 52.217-9, "Option to Extend the Term of the Contract." 52.219-28, "Post-award Small Business Program Representation" (APR 2009); 52.232-17, "Interest" (OCT 2008); 52.237-3, "Continuity of Services'" (JAN 1991); 52.242-13, "Bankruptcy" (JUL 1995); 52.242-15, "Stop-Work Order" (AUG 1989); 52.212-4, "Contract Terms and Conditions-Commercial Items" (FEB 2012); 52.232-33, "Payment by Electronic Funds Transfer-Central Contractor Registration"; 52.233-9001; "Disputes: Agreement to Use Alternative Dispute Resolution" (AUG 2004). DFARS 252.212-7000, "Offeror representations and certifications - Commercial Items" (Jun 2005) Certification and Representation shall be Submitted separately from the quote and 252.212-7001, "Contract Terms and conditions required to implement statutes or Executive Orders applicable to Defense Acquisition of Commercial Items" (Apr 2007) (DEVIATION), 52.204-99, "System for Award Management" (Aug 2012) and 252.243-7001, "Pricing of Contract Modifications" (Dec 1991). 252.232-7003, "Electronic Submission and Processing of Payment Requests and Receiving Reports" (Mar 2008) FAR52.222-42, "Statement of Equivalent Rates for Federal Hires" (May 1989)(29 U.S.C. 206 and 41 U.S.C 351, et seq.) Note: Equivalent Rate for Federal Hires is GS-09 The Government has the option to to extend the services for this action. Therefore, FAR 52.217-8,, "Option to Extend Services Addendum"applies to this acquisition. "The government might find it necessary to exercise FAR clause 52.217-8 "Option to Extend Services" at some point in this contract. At minimum, pricing for this clause will be evaluated in every offer prior to award as part of the pricing provided for the base year and any relevant "Option to Extend Term of the Contract" period of performance per FAR 52.217-9. Should the "Option to Extend Services" clause be exercised, pricing will follow past practices and be set at the then current rates being utilized in the contract, prorated to the Extended Services performance periods being utilized. For example, should this clause be exercised for a two month performance period to follow the option year one performance period of the contract, then the pricing would be set for two months at option year one pricing, barring the operation of other law." This procurement has delivery order limitation of minimum and maximum. Therefore, 52.216-19, "Order Limitations" applies to this acquisition by full text. As prescribed in 16.506(b), insert a clause substantially the same as follows: Order Limitations (Oct 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than: CLIN QUANTITY 0002 400 Assessments 0003 15 Health Promotion Activities (to include 2 Nutrition Events presented in Center Restaurant) 0004 15 Seminars 0005 15 Screenings 0006 40 Assessments- DLA Aviation- Mechanicsburg 0007 6 Screenings- DLA Aviation- Mechanicsburg the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor: (1) Any order for a single item in excess of: CLIN QUANTITY 0002 1200 Assessments 0003 30 Health Promotion Activities (to include 4 Nutrition Events presented in Center Restaurant) 0004 30 Seminars 0005 30 Screenings 0006 100 Assessments- DLA Aviation- Mechanicsburg 0007 16 Screenings- DLA Aviation- Mechanicsburg (2) Any order for a combination of items in excess of N/A; or (3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of Clause) This procurement is a candidate for Reverse Auction. Therefore, DLAD 52.215-9023, "Reverse Auction" applies to this acquisition by full text. As prescribed in DLAD 15.408-90(c)(1), use the following provision. REVERSE AUCTION (NOV 2012) The Contracting Officer may utilize on-line reverse auctioning as a means of conducting price discussions under this solicitation. If the Contracting Officer does not conduct a reverse auction, award may be made on the basis of initial offers or following discussions not using reverse auctioning as a pricing technique. If the Contracting Officer decides to use on-line reverse auctioning to conduct price negotiations, the Contracting Officer will notify offerors of this decision and the following provisions will apply. (a) The award decision will be made in accordance with the evaluation factors as set forth in the solicitation. The reverse on-line auction will be used as a pricing technique during discussions to establish the final offered prices from each offeror. These prices will be used in conjunction with the evaluation factors stated elsewhere in the solicitation in order to make the award decision in accordance with the basis for award stated in the solicitation. (b) Following the decision to conduct discussions using on-line reverse auctioning as a pricing technique, the Contracting Officer or his/her representative will provide offerors determined to be in the competitive range with information concerning the on-line auction process. The Government intends to use a commercial web-based product to conduct the reverse auction. (c) Prior to or simultaneously with conducting the on-line reverse auction, the Contracting Officer may hold discussions with the offerors concerning matters appropriate for discussion, such as issues involving technical proposals or unbalanced pricing. (d) The lowest offeror's price(s) for each round of the reverse auction will be disclosed to other offerors and anyone else having authorized access to the on-line auction. This disclosure is anonymous, meaning that each offeror's identity will be concealed from other offerors (although it will be known to the Government; only a generic identifier will be used for each offeror's proposed pricing, such as "Offeror A" or "lowest-priced offeror"). By submitting a proposal in response to the solicitation, offerors agree to participate in the reverse auction and that their prices may be disclosed, including to other offerors, during the reverse auction. (e) The reverse auction system currently in use designates offers as "Lead," meaning the current low price in that auction, or "Not Lead," meaning not the current low price in that auction. In the event of a tie offer, the reverse auction provider's system designates the first offer of that price as "Lead" and the second or subsequent offer of that price as "Not Lead." Offerors shall not submit a tie offer, since this is inconsistent with the purpose of the reverse auction. If a tie offer is submitted, the "Not Lead" offeror that submitted the tie offer must offer a changed price; it will be ineligible for award if the final price in the auction is the tie offer price. (f) An offeror's final auction price at the close of the reverse auction will be considered its final proposal revision. No price revisions will be accepted after the close of the reverse auction, unless the Contracting Officer decides that further discussions are needed and final proposal revisions are again requested in accordance with Federal Acquisition Regulation (FAR) 15.307, or the Contracting Officer determines that it would be in the best interest of the Government to re-open the auction. (g) The following information is provided regarding the procedures to be followed if a reverse auction is conducted. (1) Each offeror identified by the Contracting Officer as a participant in the reverse auction will be contacted by Defense Logistic Agency's commercial reverse auction service provider to advise the offeror of the event and to provide an explanation of the process. (2) In order for an Offeror to participate in the reverse auction, such offeror must agree with terms and conditions of the entire solicitation, including this provision, and agree to the commercial reverse auction service provider's terms and conditions for using its service. Information concerning the reverse auction process and the commercial service provider's terms and conditions is embedded within the email notification sent by the on-line reverse auction pricing tool system administrator. (3) Offerors shall secure the passwords and other confidential materials provided by the commercial reverse auction service provider or the Government and ensure they are used only for purposes of participation in the reverse auction. Offerors shall keep their own and other offerors' pricing in confidence until after contract award. (4) Any offeror unable to enter pricing through the commercial reverse auction service provider's system during a reverse auction must notify the Contracting Officer or designated representative immediately. The Contracting Officer may, at his/her sole discretion, extend or re-open the reverse auction if the reason for the offeror's inability to enter pricing is determined to be without fault on the part of the offeror and outside the offeror's control. (5) The reverse auction will be conducted using the commercial reverse auction service provider's website as embedded in the email notification. Offerors shall be responsible for providing their own computer and internet connection. (6) Training: (i) The commercial reverse auction service provider and/or a Government representative will provide familiarization training to offerors' employees; this training may be provided through written material, the commercial reverse auction service provider's website, and/or other means. (ii) An employee of an offeror who successfully completes the training shall be designated as a 'trained offeror.' Only trained offerors may participate in a reverse auction. The Contracting Officer reserves the right to request that offerors provide an alternate offeror employee to become a 'trained offeror.' The Contracting Officer also reserves the right to take away the 'trained offeror' designation from any trained offeror who fails to abide by the solicitation or commercial reverse auction service provider's terms and conditions. (End of Provision) The resulting contract will be firm-fixed price. The period of performance will be from the date of award until contract completion. Offerors must be submitted via one of the following methods by 12:00 PM ET, March 18, 2013: Email to: antoinette.gregg@dla.mil or carlos.vidro-martinez@dla.mil; Fax to: 703-767-1172 Attn: Antoinette Gregg or Carlos J. Vidro-Martinez or Mail to : DLA Contracting Services Office, ATTN: Antoinette Gregg or Carlos J. Vidro-Martinez, 8725 John J. Kingman Road, Room 1145, Fort Belvoir, VA 22060. To be eligible for award of a Government contract, contractors must be properly registered in the System Award Management (SAM). Offerors may obtain information on SAM registration and annual confirmation requirements by calling 866-606-8220, or via the Internet @www.sam.gov. All changes to the requirement that occur prior to the closing date will be posted to FedBizOpps. It is the responsibility of interested vendors to monitor the FedBizOpps for amendments that may be issued to this solicitation. For changes made after the closing date, only those offerors that provide a proposal will be provided any changes/amendments and considered for future award.
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- Place of Performance
- Address: See attached Statment of Work, United States
- Record
- SN03004403-W 20130307/130305235259-1dd9daafe2e6c9fc702ac942246afa93 (fbodaily.com)
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