Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 07, 2013 FBO #4121
DOCUMENT

C -- Project No. 630A4-12-413 Upgrade IT Service Room (SA) - Attachment

Notice Date

3/5/2013
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office (10N3\NCO);James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24313I0679
 

Response Due

4/4/2013
 

Archive Date

7/12/2013
 

Point of Contact

Richard Adu
 

E-Mail Address

d.Adu@va.gov<br
 

Small Business Set-Aside

Veteran-Owned Small Business
 

Description

THIS IS NOT A REQUEST FOR PROPOSALS. THE GOVERNMENT WILL NOT PAY FOR NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. The Department of Veterans Affairs, James J. Peter VA Medical Center is seeking a qualified Architect/Engineering (A/E) services complete drawings, cost estimate, technical reports, specifications and construction period services for Project # 630A4-12-413 Upgrade IT Server Room (SA) at the VA New York Harbor Healthcare System - St. Albans Campus This procurement is restricted to Veteran Owned Small Business (VOSB) firms. This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541310 and small business size standard of $7 Million. Magnitude of Construction is between $1,000,000 and $2,000,000.00. This is a 100% Veteran-Owned Small Business Set Aside. The anticipated award date of the proposed A-E Contract is on or before September 30, 2013. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Veteran-Owned Small Business (VOSB) set aside, you are verifying your company meets the status requirements of a VOSB concern as established by 38 CFR Part 74. NOTE - Offerors are referred to VAAR Clause 852.219-11(c)(1): "Services (except construction) at least 50 percent of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns". In order to assure compliance with this clause, all firms submitting a SF 330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc). LOCATION St. Albans Campus, VA New York Harbor Healthcare System, 179-01 Linden Blvd, St. Albans, New York 11425. SCOPE OF SERVICE REQUIRED I. Scope of Work: Provide all necessary Architect/Engineer (A/E) services for development of Construction Documents for the Upgrade IT Server Room Project at NYHHCS-St. Albans Campus. Develop Construction Documents, Construction Period Services, Site Visits and Asbestos Design and Asbestos Air Monitoring Service. II. Specific Requirements: 1. Work includes, but is not limited to, providing a new IT Server Room with upgraded security and privacy and new IRM Data Closets and installing a wireless (WiFi) access system throughout the St. Albans Facility. 2. Multiple server rooms and data closets may be required in outer buildings. 3. The A/E shall conduct a survey of all related existing site conditions in all the buildings (Buildings 60, 64, 65, 85, 86, 87, 88, 89, 91, 92, 93 & 173) to accommodate new data closets and central server room or multiple server rooms. 4. Work includes new upgraded air conditioning and UPS systems. 5. Install new data closets and upgrade servers on each floor in each building. 6. The A/E shall prepare preliminary design. The A/E shall provide all architectural, electrical, asbestos assessment, mechanical, plumbing, fire protection drawings as required. 7. The A/E will be responsible to review and field-verify existing conditions in all affected areas and verify existing as-built drawings. 8. Work includes the installation of new raised floor, alarm/security and fire protection systems, enclosing rooms by extending walls, installing a wireless (WiFi) system throughout the entire St. Albans Campus and upgrading architectural finishes, HVAC, electrical, lighting, sprinkler and plumbing systems. 9. The A/E shall incorporate all necessary construction phasing as required to implement the construction. 10. The A/E shall incorporate certified I.H. to prepare the abatement documents (drawings and specifications), prepare an asbestos survey report, review all asbestos submittals, and perform air monitoring service during asbestos abatement. 11. Provide VA with three (3) options of a wireless (WiFi) system III. Industrial Hygiene (I.H.) The following task shall be performed in accordance with VA Design Requirements: 1. Schematic Design: a. Task 1 - Inspect project area. b. Task 2 - Sample suspect materials. c. Task 3 - Review sample analysis. d. Task 4 - Submit laboratory analysis. e. Task 5 - Design and specify appropriate technique and approaches to asbestos abatement. f. Task 6 - Review asbestos submittals and provide construction period services during construction. g. Task 7 - Provide air monitoring services during asbestos abatement. IV. All designs shall conform to NFPA 101 Life Safety Code, NFPA 99 Healthcare Facilities, NEC, and VA Standards and Criteria. V. The following must be incorporated in the A/E design: 1. Meet with VA Engineering Staff to determine the exact functional requirements to be used for the design. 2. Recommend various options for the hospital engineers to evaluate. Options to include: completion time, phasing, noise, dust, infection control, construction cost, impact, feasibility and compliance with overall hospital objectives. 3. Provide all necessary site survey work to verify As-Built drawings and field conditions. 4. Provide construction period services and site visits. 5. Submit detailed construction cost estimate at the completion of 30%, 60% and 100% Construction Documents. VI. The A/E shall have all available As-Built drawings: 1. Architectural 2.Electrical 3.HVAC It's the A/E's responsibility to verify the accuracy of the As-Built drawings. VII. Document Reviews: The A/E shall furnish and provide three (3) sets of Drawings and Specifications and detailed cost estimate at 30%, 60% and 100% completion stage review for Contract Documents. Provide six (6) sets of completed Contract Drawings and Specifications for bidding purposes and three (3) copies of 100% detailed cost estimate. Provide cost estimate at 30%, 60% and 100% submissions. VIII. As-Built Drawings: Contract originals shall be prepared on standard VA drawing sheets of mylar using Autocad version 14 and version 2011. The A/E shall provide one (1) set of mylar drawings to the VA for record plans at the completion of design. The A/E shall incorporate all of the construction changes to the As-Built drawings at the completion and the A/E shall turn over the changes in the As-Built drawings to the VA. ESTIMATED START AND COMPLETION DATES The Department of Veterans Affairs requires design and contract support services. The estimated start and end dates for the design and start and end dates for the construction are as follows: 1. The A/E shall perform the work required by this contract within the limits of the following schedule. He/She shall provide professional architects and engineers as directed by the Contracting Officer who are familiar with the work to attend the Design Reviews on the following dates: Design: Upon Award: Start Preliminary Survey no later than ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦..1 day after NTP Deliver 30% Submission no later than ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦. ¦ ¦.. ¦.27 days V.A. Review of 30% Submission no later than ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦.7 days Deliver 60% Submission no later than ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦. ¦ ¦ ¦ ¦...20 days V.A. Review of 60% Submission no later than ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦.7 days Deliver 100% Submission no later than ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦.. ¦14 days V.A. Review 100% Submission no later than ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦...7 days Deliver 100% Submission to the Contracting Officer no later than ¦ ¦ ¦ ¦ ¦..7 days 2. The Contracting Officer may schedule an additional Design Review(s) should he/she determine that such review(s) is required for satisfactory completion of the Contract Drawings and Specifications. The A/E will be reimbursed for the additional trip(s) in accordance with Clause SP-9 unless additional Design review(s) was requested by actions for which he/she is responsible. COST RANGE Estimated Construction Cost Range: $1,000,000.00 to $2,000,000.00 TYPE OF CONTRACT CONTEMPLATED The Department of Veterans Affairs is contemplating awarding a firm fixed price contract. COMPLETION TIME FOR DESIGN 90 Calendar Days after award notice. SELECTION CRITERIA The Department of Veterans Affairs shall evaluate each potential contractor in terms of its (1) Professional qualifications necessary for satisfactory performance of required services; (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (3) Capacity to accomplish the work in the required time; (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; (5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and (6) Acceptability under other appropriate evaluation criteria. LIMITATIONS VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Veteran-owned small business concern"- (1) Means a small business concern- (i) Not less than 51 percent of which is owned by one or more veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; (ii) The management and daily business operations of which are controlled by one or more veterans; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Veteran" is defined in 38 U.S.C. 101(2). (b) General. (1) Offers are solicited only from veteran-owned small business concerns. All service-disabled veteran-owned small businesses are also determined to be veteran owned small businesses if they meet the criteria identified in paragraph (a)(1) of this section. Offers received from concerns that are not veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a veteran-owned small business concern. (c) Agreement. A veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for- (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible veteran-owned small business concerns. (d) A joint venture may be considered a veteran-owned small business concern if: (1) At least one member of the joint venture is a veteran-owned small business concern, and makes the following representations: That it is a veteran-owned small business concern, and that it is a small business concern under the NAICS code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation; and (4) The joint venture meets the requirements of 13 CFR 125.15(b), except that the principal company may be a veteran-owned small business concern or a service-disabled veteran-owned small business concern. (e) Any veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. SUBMISSION REQUIREMENTS Qualified Veteran Owned Small Business firms are required to submit two (2) hard copies of the SF 330 (which can be downloaded from www.gsa.gov/forms ) and one (1) Compact Disc (CD) which contains digital copies of the SF 330. All packages shall be submitted no later than 3:00 PM, EST on Thursday April 04, 2013. All submittals must be sent to the attention of Richard Adu (10N3NCO), James J. Peters VA Medical Center, 130 West Kingsbridge Road, Room 9B-62, Bronx, NY 10468-3904. The submission must include an insert detailing the following information: 1.Dun & Bradstreet Number; 2.Tax ID Number; 3.The e-mail address and phone number of the Primary Point of Contact and; 4.A copy of the firms CVE verification as a Veteran Owned Small Business. The Contracting Officer is not responsible for not receiving submissions due to the offeror misaddressing the package or illegibility of the information. NOTE: Any request for assistance with submission or other procedural matters shall be submitted via email only (Richard.Adu@va.gov), telephone inquires will not be honored. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24313I0679/listing.html)
 

Document(s)

Attachment
 

File Name: VA243-13-I-0679 VA243-13-I-0679.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=644037&FileName=VA243-13-I-0679-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=644037&FileName=VA243-13-I-0679-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03004597-W 20130307/130305235452-d7e184bbfb3921467ca75a218a2c6be9 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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