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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 09, 2013 FBO #4123
DOCUMENT

T -- INDUSTRY DAY MEDIA SERVICES, SAINT LOUIS, MO - Attachment

Notice Date

3/7/2013
 

Notice Type

Attachment
 

NAICS

512110 — Motion Picture and Video Production
 

Contracting Office

Department of Veteran Affairs;SAO East;PCAE STL Contracting Officer;11152 South Towne Square;Saint Louis MO 63123
 

ZIP Code

63123
 

Solicitation Number

VA77713I0041
 

Response Due

3/15/2013
 

Archive Date

3/25/2013
 

Point of Contact

ANNE M CARDENAS
 

E-Mail Address

Contract Specialist
(anne.cardenas@va.gov)
 

Small Business Set-Aside

N/A
 

Description

Agency: Department of Veterans Affairs Office: Employee Education System (EES) Notice Type:Posted Date: Sources SoughtMarch 7, 2013 Response Date: March 15, 2013 Original Proposed Set Aside: N/A NAICS Code: 512110 Synopsis: THIS IS NOT A SOLICITATION. This is a Request for Information (RFI)/Sources Sought notice issued in accordance with FAR 15.201(e) to conduct market research. This RFI is issued solely for information and planning purposes - it does not constitute a Request for Quote (RFQ) - or a promise to issue a RFQ in the future. This request for information does not commit the Government to contract for any supply or services whatsoever. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals and will not accept unsolicited costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future RFQ, if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions become Government property and will NOT be returned. Contracting Office Address Department of Veterans Affairs (VA) 11152 Towne Square, St Louis, MO, 63123 Point of Contact: Anne Cardenas 314-894-6656 EXT 65115 Anne.cardenas@va.gov Overview: The Veterans Health Administration (VHA), a component of the Department of Veterans' Affairs, would like to invite you to participate in "market research" that VHA will be conducting on March 19, 2013, in St. Louis Missouri. The market research will begin at 8:00 A.M. and be conducted at: #1 Jefferson Barracks Road, Building 48 Jefferson Barracks Saint Louis, MO 63125 The purpose of this unclassified request for information (RFI) is to enable VHA Employee Education System (EES) representatives to obtain information from industry experts on commercial media services, commercial practices, and how industry might meet VHA EES needs. VHA will use this information to gain a better understanding of industry's ability to support a core set of user needs. This information will be fundamental to shaping the Department's future facilitation efforts. We encourage your company to attend this event. In addition to providing a government overview of our program requirements, we plan to use vendor-provided information (please see Attachment 1) during one-on-one discussions to further our information collection. If you are interested in attending this event, you must respond by e-mail (details below) no later than March 13, 2013, 5:00 pm central time, with responses to the attached questions due not later than March 15, 2013 5 p.m. central time. We are limiting this to the first 10 respondents. 1. Specific Response Instructions: Please submit your RFI response in accordance with the following: "Email a copy of question responses to anne.cardenas@va.gov. Title the Subject line of the e-mail with "VHA Market Research for Media Services" and add the company name. You will have up to two seats for each company so let us know who will be attending. 2. Information Requested: In response to the RFI interested contractors shall submit the following information: a. Company Information/Socio - Economic Status b. Provide the company size and POC information c. VA has identified the appropriate North American Industry Classification System (NAICS) Code 512110, Motion Picture and Video Production, which has a size standard of $30Million for this RFI. c. Indicate whether your company, subcontractors, teaming partners, joint ventures have a Federal Socio-Economic Status, e.g., Small Business, Service-Disabled Veteran Owned Small Business, Veteran Owned Small business, Women-Owned Small Business, Disadvantaged Small business (8A), and Hub Zone. If Service Disabled or Veteran Owned Small business, is your company and or partners registered in VA's VetBiz repository? 4. Capabilities/Qualifications - Provide answers to the questions at attachment 1. Your response should be formatted as follows: single-spaced, Times New Roman 12-point font, one-inch margins. Your document must be compatible with MS Office Word 2010. Failure to respond will not affect future opportunities, however; only those vendors who respond will be permitted to participate in individual discussions with the government. Industry One-on-One Discussions: One-on-one sessions will begin promptly following the government presentation after a short break. The specific room number and time for the one-on-one session will be provided at the conclusion of the morning meeting. Attendees should arrive 15 minutes prior to their scheduled appointments for security check-in and registration. Appointment times will be strictly enforced. No food or beverages will be provided, so plan accordingly. Industry one-on-one attendees should be operational and technical staff who can discuss the specific questions outlined in Attachment 1. Meetings will last no longer than one hour and schedules will be enforced. The first forty minutes of the session will involve questioning by the Government to gain a better understanding of vendor responses. The final fifteen minutes will allow the vendor to either elaborate on previously discussed points or to offer other industry insights. In the event the appointment does not take the full hour, we may take the next scheduled participant ahead of their scheduled time. We will not entertain sales pitches nor accept marketing material. Vendors will not be permitted to use cameras, cell phones with cameras, tape recorders, or other recording or reproduction devices during this Industry Day. We will not accept any materials that were not part of the vendor's briefing. In their invitation response, registrants must provide the following information: "The names of up to two attending individuals, including citizenship status, position/title and background, "Name of the company/organization, type of organization, telephone number, type of business (small, large, small disadvantaged, etc), "A request either a morning or afternoon slot. Vendors interested in making a reservation for one of the sessions must contact Anne Cardenas by e-mail, and complete the questions at Attachment 1. Reservations will be scheduled and confirmed by phone only, on a first come, first served basis until all 10 slots are filled. Once all slots are filled, a waiting list will be developed in case of cancellations. The deadline for registration for the event is March 13, 2013. DISCLAIMER: The government does not intend to award a contract on the basis of this RFI or to otherwise pay for information received in response to this RFI. This RFI will be the basis for collecting information on products available. This RFI is issued solely for information and planning purpose only and does not constitute a solicitation. All information received in this RFI that is marked "proprietary" will be handled accordingly. Responses to the RFI will not be returned nor will receipt be confirmed. In accordance with FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. Again, responders are solely responsible for all expenses associated with responding to this RFI. Attachment 1 We are trying to determine the best, most efficient and cost effective method to provide service. The questions below are intended to aid us in determining the best path to our goal. Vendor Questions Name of Vendor: ____________________________________ POC__________________________________________________________ Namephoneemail 1. What is the total number of crewing/scheduling services you were responsible for over the last three years? Given that number, "What was the average length of each service? "How much preparation time was involved? How do you determine how much preparation time you need? What factors indicate if you need more or less time? "What were the deliverables from these events? "What were some of the more common issues that needed to be resolved, and how did you resolve them? Be specific and include if modification to the contract/award was necessary. "Describe the types of media services you performed for Government clients. Be specific and include information that includes details such as the mix of workers, managers, length of time, dates, preparation work and other relevant data. Also include any lessons you may have learned from the experience. "Describe the type of media services you have provided for a Non- Government client. Be specific and include information that includes details such as the mix of workers, managers, length of time, dates, preparation work and other relevant data. Also include any lessons you may have learned from the experience. "What differences, if any, are there between the government and the private industry client? "How is the work priced? How do go about creating an estimate? What type of contract vehicles have you used? Indefinite Delivery Indefinite Quantity (IDIQ), Blanket Purchase Agreement (BPA), Federal Supply Schedule (FSS), sub-contract work? "What kind of contract method was used? Firm fixed price? Time and materials? Which type contract worked best? 2. How many of your services - for example, a remote shoot - were more than 100 miles from your primary place of business? "What methodology did you employ to staff this type of requirement? Describe how you decide to staff this type of effort. How do you decide that it may not be economically feasible to make an offer on a location that is geographically separate? "What was the cost consideration of travel in supporting these events? When is it worthwhile from a business case to travel beyond 100 miles? "What sort of steps does your company take to mitigate these costs? "What is your company's US geographic span? Where do you normally do business? Do you do national shoots or stay within the local area? 3.In the last three years, what have been your staff personnel to crew/scheduling service ratio? (i.e., given the number of crew/scheduling services, how did you fulfill the requirements of your contract with personnel?) "Describe how you manage your part time workforce, and how many personnel you use part time? "Describe how you manage your sub-contractors/consultants, if you use this method. "What is the average length of time these personnel are employed by your company? 4. What Professional certifications or educational requirements if any, do you require of your personnel or sub-contractors? How do you determine which technical crew to use? 5. While we try and provide ample lead time we may have an occasion were we need a crewing/scheduling service with very little lead time? "How would your firm react to this type of "rapid response" requirement? "What impact, if any would it have on your pre-event preparation, cost, any other factors? 6. VA manages many media requirements concurrently, and in different geographic regions US wide. How would you manage surge requirements? Is your company organized across the US that would provide VA with adequate staffing? 7. Do you understand this information and possible requirement is not for your company's production services but for your scheduling and media coordination services? 8. At the request of the government producer would you have any issue with contracting for production services from local competitors for services such as; producers, writers, editors, technical and creative personnel? 9. Do you have the personnel available to promptly respond to production request available on a daily bases during normal business hours, 8:00am-5:00pmMonday - Friday?
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAAC/VAAAC/VA77713I0041/listing.html)
 

Document(s)

Attachment
 

File Name: VA777-13-I-0041 VA777-13-I-0041_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=648941&FileName=VA777-13-I-0041-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=648941&FileName=VA777-13-I-0041-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: DEPT OF VETERAN AFFAIRS;#1 JEFFERSON BARRACKS ROAD, BLDG 48;SAINT LOUIS, MO 63125

Zip Code: 63125
 

Record

SN03005956-W 20130309/130307234335-69a60a4d8ecb71e41a74ed8af9dd92fa (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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