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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 14, 2013 FBO #4128
SOLICITATION NOTICE

65 -- ACQUISITION FOR PHYSICIAN/NURSE DOCUMENTATION/TEMPLATES SOFTWARE

Notice Date

3/12/2013
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

621999 — All Other Miscellaneous Ambulatory Health Care Services
 

Contracting Office

Medcom Contracting Center North Atlantic, ATTN: MCAA NA Bldg T20, 6900 Georgia Avenue NW, Washington, DC 20307-5000
 

ZIP Code

20307-5000
 

Solicitation Number

W91YTZ-13-T-006X
 

Response Due

3/19/2013
 

Archive Date

5/11/2013
 

Point of Contact

Acy Bellamy, 703-806-0204
 

E-Mail Address

Medcom Contracting Center North Atlantic
(acy.l.bellamy@civ.mail.mil)
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Combined/Synopsis/Solicitation This is a combined/synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), Subpart 12.6, as supplemental with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued. This announcement is a request for proposal (RFP). The incorporated document and provisions and clauses are those in effect through latest Federal Acquisition Circular, and latest DFARS Change Notice. This procurement is not a set-aside for small businesses. This is an unrestricted acquisition and the requirement is being synopsized as a full and open competitive acquisition under the North American Industry Classification System Code 621999. The Department of the Army, Medical Command, Health Care Acquisition Activity, North Atlantic Regional Contracting Office (NARCO), JTF South, Ft Belvoir, Ft Belvoir, VA 22060, on behalf of the Chief, IM/IT Department, has a requirement for the following summary of item(s): CLINs 0001- Physician Documentation Software for ER, Qty 12mos, U/P_______Total Amt______ Contractor is to perform in accordance with the terms and conditions of the contract and the Specification/Discription included herein. FOB Destination and Firmed Fixed Price type contract are applicable. 0002- Nursing Documentation Software for ER, Qty 12mos, U/P_______Total Amt______ Contractor is to perform in accordance with the terms and conditions of the contract and the Specification/Discription included herein. FOB Destination and Firmed Fixed Price type contract are applicable. 0003- Physician Shelving for ER, Qty 1ea, U/P_______Total Amt______ Contractor is to perform in accordance with the terms and conditions of the contract and the Specification/Discription included herein. FOB Destination and Firmed Fixed Price type contract are applicable. 0004- Nursing Shelving for ER, Qty 1ea,U/P_______Total Amt______ Contractor is to perform in accordance with the terms and conditions of the contract and the Specification/Discription included herein. FOB Destination and Firmed Fixed Price type contract are applicable. 0005 - Physician Documentation -Option Yr 1, Qty 12mos, U/P_______Total Amt______ Contractor is to perform in accordance with the terms and conditions of the contract and the Specification/Discription included herein. FOB Destination and Firmed Fixed Price type contract are applicable. 0006 - Nursing Documentation - Option Yr 1, Qty 12mos, U/P_______Total Amt______ Contractor is to perform in accordance with the terms and conditions of the contract and the Specification/Discription included herein. FOB Destination and Firmed Fixed Price type contract are applicable. 0007 - Physician Documentation - Option Yr 2, Qty 12mos, U/P_______Total Amt______ Contractor is to perform in accordance with the terms and conditions of the contract and the Specification/Discription included herein. FOB Destination and Firmed Fixed Price type contract are applicable. 0008- Nursing Documentation - Option Yr 2, Qty 12mos, U/P_______Total Amt______ Contractor is to perform in accordance with the terms and conditions of the contract and the Specification/Discription included herein. FOB Destination and Firmed Fixed Price type contract are applicable. Period of Performance (POP) for CLINs start date is as follows: CLINs/Start Dates: Base Period: 0001,0002,0003,0004-1 Apr 2013; Option Periods- 0005, 0006-1 Apr 2014; 0007,0008-1 Apr 2015. (The following Federal Acquisition Regulation (FAR) clauses and provisions apply to this acquisition)): CLAUSES INCORPORATED BY REFERENCE 52.212-4 -- CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS (JUN 2010) Addendum to 52.212-4 (m) The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and LOCAL clauses included herein are incorporated into this contract either by reference or in full text. If incorporated by reference, see clause 52.252-2 for locations where full text can be found. (Do not include any clauses in the body of the addendum) Incorporate By Reference the following stand alone discretionary FAR and DFARS Clauses as necessary: (Assemble clauses numerically as shown below). 52.204-9 -- PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (SEP 2007) 52.204-10 - REPORTING EXECUTIVE COMPENSATION AND FIRST- TIER SUBCONTRACT AWARDS (JUL 2010) 52.209-6 -- PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (SEP 2006) 52.222-3 -- CONVICT LABOR (JUN 2003)) 52.222-19 - CHILD LABOR -COOPERATION WITH AUTHORITIES AND REMEDIES (JUL 2010) 52.222-21 -- PROHIBITION OF SEGREGATED FACILITIES (FEB 1999) 52.222-26 -- EQUAL OPPORTUNITY (MAR 2007) 52.222-35 -- EQUAL OPPORTUNITY FOR SPECIAL DISABLED VETERANS, VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANS (SEP 2006) 52.222-36 -- AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES (JUN 1998) (Over $10K) 52.222-50 -- COMBATING TRAFFICKING IN PERSONS (FEB 2009) 52.222-51 - EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT ACT TO CONTRACTS FOR MAINTENANCE CALIBRATION,OR REPAIR OF CERTAIN EQUIPMENT-REQUIREMENT (NOV 2007) 52.223-3-- HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (JAN 1997) 52.223-5-- POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (AUG 2003) 52.223-18 - CONTRACTOR POLICY TO BAN TEXT MESSAGING WHILE DRIVING (SEP 2010 52.225-13 -- RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008) 52.232-33 -- PAYMENT BY ELECTRONIC FUNDS TRANSFER-CENTRAL CONTRACTOR REGISTRATION (OCT 2003) 52.233-3 -- PROTEST AFTER AWARD (AUG 1996) 52.233-4 -- APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004) 52.242-15 -- STOP-WORK ORDER (AUG 1989) 252.201-7000 -- CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991) 252.203-7000 -- REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (JAN 2009) 252.203-7002 -- REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (JAN 2009) 252.204-7000 -- DISCLOSURE OF INFORMATION (DEC 1991) (Services) 252.204-7003 -- CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992) 252.232-7003 -- ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR 2008) 252.232-7010 -- LEVIES ON CONTRACT PAYMENTS (DEC 2006) 252.243-7001 -- PRICING OF CONTRACT MODIFICATIONS (DEC 1991) 252.243-7002 -- REQUESTS FOR EQUITABLE ADJUSTMENT (MAR 1998) 252.247-7023 -- TRANSPORTATION OF SUPPLIES BY SEA (MAY 2002) CLAUSES INCORPORATED BY FULL TEXT 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days from Contracting Officer's decision. (End of clause) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor 30 days prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months. CLAUSES INCORPORATED BY FULL TEXT 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far www.farsite.hill.af.mil (End of clause) CLAUSES INCORPORATED BY FULL TEXT 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of quote mark (DEVIATION) quote mark after the date of the clause. (b) The use in this solicitation or contract of DOD FAR Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of quote mark (DEVIATION) quote mark after the name of the regulation. (End of clause) 252.204-7008 EXPORT-CONTROLLED ITEMS (APR 2010) (a) Definition. Export-controlled items, as used in this clause, means items subject to the Export Administration Regulations (EAR) (15 CFR parts 730-774) or the International Traffic in Arms Regulations (ITAR) (22 CFR parts 120-130). The term includes: (1) Defense items, defined in the Arms Export Control Act, 22 U.S.C. 2778(j)(4)(A), as defense articles, defense services, and related technical data, and further defined in the ITAR, 22 CFR part 120. (2) Items, defined in the EAR as ``commodities, software, and technology,'' terms that are also defined in the EAR, 15 CFR 772.1. (b) The Contractor shall comply with all applicable laws and regulations regarding export-controlled items, including, but not limited to, the requirement for Contractors to register with the Department of State in accordance with the ITAR. The Contractor shall consult with the Department of State regarding any questions relating to compliance with the ITAR and shall consult with the Department of Commerce regarding any questions relating to compliance with the EAR. (c) The Contractor's responsibility to comply with all applicable laws and regulations regarding export-controlled items exists independent of, and is not established or limited by, the information provided by this clause. (d) Nothing in the terms of this contract adds to, changes, supersedes, or waives any of the requirements of applicable Federal laws, Executive orders, and regulations, including but not limited to-- (1) The Export Administration Act of 1979, as amended (50 U.S.C. App. 2401, et seq.); (2) The Arms Export Control Act (22 U.S.C. 2751, et seq.); (3) The International Emergency Economic Powers Act (50 U.S.C. 1701, et seq.); (4) The Export Administration Regulations (15 CFR parts 730-774); (5) The International Traffic in Arms Regulations (22 CFR parts 120-130); and (6) Executive Order 13222, as extended. (e) The Contractor shall include the substance of this clause, including this paragraph (e), in all subcontracts. (End of clause) 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (JUN 2010) (DEVIATION) (a) In addition to the clauses listed in paragraph (b) of the Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items clause of this contract (FAR 52.212-5) (JUL 2010) (DEVIATION), the Contractor shall include the terms of the following clause, if applicable, in subcontracts for commercial items or commercial components, awarded at any tier under this contract: 252.237-7019Training for Contractor Personnel Interacting with Detainees (SEP 2006) (Section 1092 of Pub. L. 108-375). 252.247-7003Pass-Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer (JUL 2009) (Section 884 of Public Law 110-417) 252.247-7023Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631) 252.247-7024Notification of Transportation of Supplies by Sea (MAR 2000) (10 U.S.C. 2631) (End of clause) WIDE AREA WORKFLOW (WAWF) ARMY ELECTRONIC INVOICING INSTRUCTIONS Electronic Submission of Payment Request Contractor shall submit payment request using the following method as mutually agreed to by the Contractor, the Contracting Officer, the contract administration office, and the payment office. _x__ Wide Area Workflow -Receipt and Acceptance (WAWF-RA) (see instructions below) ___ Web Invoicing System (WInS) ___ American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) formats ___ Other (please specify)____________________________________ DFAS POC and Phone:____customer service -1-800-553-0527-___________________________________________ WAWF-RA is the method to electronically process vendor request for payment. This application allows DOD vendors to submit and track Invoices and Receipt/Acceptance documents electronically. Contractor electing to use WAWF-RA shall (i) register to use WAWF-RA at https://wawf.eb.mil and (ii) ensure an electronic business point of contract (POC) is designated in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days after award of this contract/order. WAWF- RA Instructions Questions concerning payments should be directed to the Defense Finance and Accounting Service (DFAS)[fill in DFAS location here](Block 18a of your purchase order/contract) at [fill in DFAS vendor pay phone number here] or faxed to [fill in DFAS vendor pay fax phone number here]. Please have your purchase order/contract number ready when calling about payments. You can easily access payment and receipt information using the DFAS web site at http://www.dfas.mil/money/vendor. Your purchase order/contract number or invoice number will be required to inquire status of your payment. The following codes and information will be required to assure successful flow of WAWF-RA documents. TYPE OF DOCUMENT[X the appropriate block] __x__Invoice and Receiving Report (COMBO) ___ Commercial Item Financing ___ (Contractor Only) ___ (Contractor Only)https://wawf.eb.mil/SUM RoboHelp Web Help/Detailed_Document_Information/Scribble560.htm ____ Performance Based Payment (Government Only) ___ Progress Payment (Government Only) ___ Cost Voucher (Government Only) ___ Receiving Report (Government Only) ___ Receiving Report With UID Data (Government Only) ___ Summary Cost Voucher (Government Only) CAGE CODE: [Enter Contractor Cage Code here] __xxxxx_________ ISSUE BY DODAAC: W91YTZ ADMIN BY DODAAC: W91YTZ INSPECT BY DODAAC: W26ABN ACCEPT BY DODAAC: W26ABN SHIP TO DODAAC: W26ABN LOCAL PROCESSING OFFICE DODDAC: N/A PAYMENT OFFICE FISCAL STATION CODE: HQ0490 EMAIL POINTS OF CONTACT LISTING: (Use Group e-mail accounts if applicable) INSPECTOR: ACCEPTOR: RECEIVING OFFICE POC: CONTRACT ADMINISTRATOR: Acy Bellamy, Acy.l.Bellamy.civ@.Mail.Mil Ph: 703-806-3258 CONTRACTING OFFICER: Lori Smith, Lori.Smith@us.Army.Mil 703-806-0204 ADDITIONAL CONTACT: None (End of Clause) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (AUG 2012) (DEVIATION) (a) Comptroller General Examination of Record. The Contractor agrees to comply with the provisions of this paragraph (a) if the contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to the right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (b)(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note). (ii) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $550,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) Reserved. (iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 793). (vii) Reserved. (viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (FEB 2009) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (JAN 2009). (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) The Government reserves the right to make an award without any further discussion. Interested offerors may submit proposals to include pricing data, as well as supportive documentation related to past performance on jobs of similar size and scope, as well as technical ability to perform work as required/delienated elsewhere in this synopsis. (PROVISION INCORPORATED IN FULL TEXT) 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2008) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show-- (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) quote mark Remit to quote mark address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing. (e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (f) Late submissions, modifications, revisions, and withdrawals of offers: (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is quote mark late quote mark and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-- (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or (C) If this solicitation is a request for proposals, it was the only proposal received. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. (i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: (i) ASSIST (http://assist.daps.dla.mil). (ii) Quick Search (http://assist.daps.dla.mil/quicksearch). (iii) ASSISTdocs.com (http://assistdocs.com). (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-- (i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard); (ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation quote mark DUNS quote mark or quote mark DUNS +4 quote mark followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office. (k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. (l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable: (1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer. (2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror. (3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award; (5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror. (6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. (End of provision) (PROVISION INCORPORATED IN FULL TEXT) ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS Para (b) Submission of Offers. The following supplements this paragraph with respect to the information and documents required for submission in response to this solicitation: (1) OFFERS. Offerors shall submit offers (see below) in response to this solicitation. The offer must arrive by the time specified in the solicitation to the address listed elsewhere herein. (2) Offerors must request verification by email to Acy Bellamy, Acy.l.Bellamy.civ@Mail.Mil, Contract Specialist, to confirm that their proposal was received by the time specified in the solicitation. The Government will not be responsible for any failure of receipt of the offer, or any failure of the offeror to verify receipt of the offer. (3) Offerors must provide a price for each CLIN, as necessary, listed herein. (4) Any questions with respect to the solicitation shall be posed and answered by email. Telephone calls will not be accepted nor responded to. (5) PROCESS FOR AWARD. Award will be made on a best value basis. The Contracting Officer intends to award without discussions, but reserves the right to do so in his or her sole discretion. (6). The Government may reserves the right to reject a proposal if the offeror misrepresents or withholds past performance information or information regarding its certifications or business condition, or its capability to perform the requirements of this contract. (7). BASIS FOR AWARD. The Government will make a fixed-price, best value award consistent with the evaluation criteria discussed in the FAR 52.212-2 and the Addendum to FAR 52.212-2. Offeror must quote a firm-fixed price for each Contract Line Item. (8). SUBMISSION OF OFFERS. The solicitation should be completed, signed and received at this office not later than the date/time specified elsewhere in this synopsis.. Please note that your offer must include all of the following information. Submit proposal in two separate parts as follows: All offerors competing for award will be required to submit a Past Performance and Price proposal. The proposals shall be submitted in two volumes as follows:Volume 1 - Past Performance VolumeOriginal and two (2) copies of the past performance volume are to be provided. This shall consist of 2-4 industry references. Include all data and information for evaluation and exclude any reference to the price of the software/hardware. This volume shall be limited to 15 pages or less and should address each element.Volume 2 - Price Volume-Parties responding to this solicitation may submit their offer in accordance with their standard commercial practices (e.g., on company letterhead, formal offer form, etc) but must include the following information: 1) company's complete mailing and remittance addresses 2) discounts for prompt payment, if applicable; 3) Dun & Bradstreet number: 4) Taxpayer ID Number; 5) Catalog or Published Price Listing applicable to the service/products; 6) Offerors must meet description/specifications as noted in the synopsis. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications/Commercial Items with their offer. Note: Contractor must be registered with the Central Contractor Registration (www.ccr.gov). One original and one copy of the entire solicitation package should be provided. Offerors are required to submit the above required information, to be received at destination by the date and time established for solicitation closing to the following address: Department of the Army Medical Command Health Care Acquisition Activity North Atlantic Regional Contracting Office Bldg 1469 6011 5th Street, Ft. Belvoir, VA 22060 ATTN: Mr. Acy Bellamy Contract Specialist MARK FOR SOLICITATION W91YTZ-13-T-006X Notwithstanding comments above regarding offer submittal, the following written content requirements are applicable: Each volume of the proposal shall contain a Table of Contents with reference to topic, applicable paragraph/ subparagraph, and page numbers. Proposals must be typewritten in a type and size not smaller than a type print similar to quote mark elite quote mark on an 8 1/2 quote mark by 11 quote mark paper. Any pages exceeding the limitation will be removed prior to evaluation. Size of pages must be uniform; however, double size foldout charts or diagrams may be used and will count for two pages each. The page limits INCLUDE pages such as: Table of Contents, list of tables/ figures, tab pages, acronym listings, etc. The ability of the offeror to present a technically complete, clear, coherent, and legible proposal shall be indicative of the offeror's ability to provide the high quality products/services that will be necessary to complete the contract. The information submitted should clearly indicate the offeror's understanding of the proposal requirements through the submission of a satisfactorily completed proposal. Statements of the nature that the offeror understands, can, or will comply or meet the solicitation requirements, or which merely paraphrase the specification or parts thereof are considered inadequate. Phrases such as quote mark Standard procedures will be employed quote mark or quote mark Well known techniques will be used quote mark are also inadequate and unsatisfactory. A proposal, which does not address any of the proposal requirements described in the following sections, will be considered non-responsive to that requirement and may be a basis for eliminating the proposal for further consideration. Para (j) Data Universal Numbering System (DUNS)/CAGE Code. The offeror shall obtain these said Codes and submit them to Contracting Office. Registration in the Central Contractor Registration (CCR), if you are a US Firm. Award cannot and shall not be made to an offeror without these codes. Para (m) Offer Preparation Costs. This solicitation does not commit the Government to pay any costs incurred in the submission of an offer, or in making any necessary studies for the preparation thereof. Para (n) The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and LOCAL provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found. (End of addendum) (PROVISION INCORPORATED BY REFERENCE) 52.225-25 - PROHIBITION ON ENGAGING IN SANCTIONED ACTIVITIES RELATING TO IRAN-CERTIFICATION (NOV 2011) (PROVISION INCORPORATED IN FULL TEXT) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.armet.gov/far http://www.Farsite.hil.af.mil http://www.dtic.mil/dfars (End of provision) 252.225-7000BUY AMERICAN ACT--BALANCE OF PAYMENTS PROGRAM CERTIFICATE (JUN 2012) (a) Definitions. quote mark Commercially available off-the-shelf (COTS) item, quote mark quote mark component, quote mark quote mark domestic end product, quote mark quote mark foreign end product, quote mark quote mark qualifying country, quote mark quote mark qualifying country end product, quote mark and quote mark United States quote mark have the meanings given in the Buy American Act and Balance of Payments Program clause of this solicitation. (b) Evaluation. The Government-- (1) Will evaluate offers in accordance with the policies and procedures of Part 225 of the Defense Federal Acquisition Regulation Supplement; and (2) Will evaluate offers of qualifying country end products without regard to the restrictions of the Buy American Act or the Balance of Payments Program. (c) Certifications and identification of country of origin. (1) For all line items subject to the Buy American Act and Balance of Payments Program clause of this solicitation, the offeror certifies that-- (i) Each end product, except those listed in paragraph (c)(2) or (3) of this provision, is a domestic end product; and (ii) For end products other than COTS items, components of unknown origin are considered to have been mined, produced, or manufactured outside the United States or a qualifying country. (2) The offeror certifies that the following end products are qualifying country end products: ----------------------------------------------------------------------- (Line Item Number Country of Origin) ----------------------------------------------------------------------- (Country of Origin) (3) The following end products are other foreign end products, including end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (ii) of the definition of ``domestic end product'': (Line Item Number)----------------------------------------------------- (Country of Origin (If known))----------------------------------------- (End of provision) (PROVISION INCORPORATED IN FULL TEXT) 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: FACTORS: TECHNICAL I - Award will be made based on the technical merit ratings reflected in the Government's confidence in the offeror's ability, as demonstrated in its proposal, to perform the requirement stated in the solicitation. PAST AND PRESENT PERFORMANCE II - Award will be made based on offeror's past and present performance history for same or similar type items and services within the scope and complexity of requirement. PRICE lll - Award will be made on best value basis for the proposal which demonstrates realistic open market commercial rates, and in conjunction with a fair and reasonable price. The evaluation factors are listed in descending order of importance, with technical and past and present performance being significantly more important than price. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) (PROVISION INCORPORATED IN FULL TEXT) ADDENDUM TO 52.212-2 Paragraph (a) is hereby replaced with the following: Addendum to FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999) a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government reserves the right to conduct discussions, if necessary. 1) The Government reserves the right to award to other than the low Offeror for best value offering to the Government. 2) The total evaluated price must be reasonable, and any additional expense must be justified by a corresponding value for technical merit, or an expectation of greater quality of performance. 3) The Contracting Officer will exercise the trade-off analysis among the factors, leading to the quote mark best value quote mark decision. 4) Competitive Range Determination will consist of all timely Offeror proposals for this solicitation EXCEPT: (i) Proposals that fail to demonstrate a prior history of contracts that are of comparable complexity and similar in size and type of services for this solicitation. (ii) Proposals that do not reasonably address the requirements in the RFP. (iii) Proposals that contain major deficiencies or omissions which discussions could not be expected to cure without major revision or submission of a new proposal. (iv) Proposals so technically inferior or so out of line in price as compared to other proposals as to preclude it from having a reasonable chance for award. (v) Offeror's will be cautioned that an unrealistically low price may indicate lack of sound management judgment and lack of understanding of the requirement for the geographic area of service, or unbalanced pricing of line items, as proposed initially or subsequently, may be grounds for eliminating a proposal from the competitive range, either on the basis that the Offeror does not understand the requirement or has made an imprudent offer. (vi) Contracting Officer may limit the competitive range to those proposals rated highest in Technical Capability. 5) The following factors shall be used to evaluate offers: Evaluation Factors 1) Technical Capability (Factor) a) Technical merit rating 2) Past Performance (Factor) a)Quality b)Timeliness of Delivery c)Customer Satisfaction 3) Price (Factor) The Evaluation Factor of Past Performance is slightly more important than the Price Factor. Price is an important factor and should not be ignored. As the ratings of proposals in relation to non-cost factors become more equal, Price will become more of a deciding factor in selecting the best value offer. VOLUME 1 - Past Performance The offeror shall submit Past Performance Information Data that includes details for a minimum of two and a maximum of four of their most recent contracts and/or subcontracts, awarded for identical or similar supplies, completed within the last three (3) years. Identify in specific detail for each why and how you consider that effort relevant or similar to the effort required by this solicitation. Contracts listed may include those entered into with the Federal Government, agencies of state and local governments, and commercial customers. Offerors that are newly formed entities without prior contracts should list contracts and subcontracts as required above for all critical personnel. The offeror shall use a remark block (or similar) to provide information on problems (show cause, curative notice, termination for delinquency, quality issues, defective pricing issues, litigation, etc.) encountered on these contracts and corrective actions taken to resolve those problems. Important Note: Award may be made from initial offers without discussions. However, if discussions are held, offerors will be given an opportunity to address unfavorable reports of performance risk if the offeror has not held previous opportunity to review the rating. Recent contracts will be examined to ensure that corrective measures have been implemented. Prompt corrective action in isolated instances may override negative trends. The Government may collect information from references provided by the offeror in regard to its past performance (See below elements that should be addressed). References other than those identified by the offeror and the information received will be used in the evaluation of the offeror's past performance. The offeror must provide the information requested for performance risk evaluation, or affirmatively state that it possesses no directly related or similar past performance. Firms lacking relevant past performance shall receive an quote mark unknown quote mark evaluation for performance risk. Evaluation of past performance will be as objective as possible based on consideration of all relevant facts and circumstances. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. The following Past Performance characteristics shall be addressed in narrative form: A.Quality - Provide a synopsis of compliance with requirements, accuracy of reports, appropriateness of personnel, technical excellence, quality award(s), work under warranty necessary, termination for default. B.Timeliness of Delivery - Provide a synopsis of meeting interim milestones, reliability, responsive to technical direction, and completed on time. C.Customer Satisfaction. Response to customer inquiries, problem resolution time and quality, satisfaction of end user with contract's services, willingness to select firm again. In order to verify performance, the references cited under this section (both private and Government) may be contacted. Offerors are required to send their listed private sector references a letter authorizing release of the requested information to the Government. Failure to authorize responses from your references may affect the assessment of your offer and impact on the evaluation score. Offerors will be given the opportunity to comment or rebut the negative results of the surveys during discussions, if discussions are conducted. Generalizations will not be considered substantively material to change the rating. Any response in rebuttal to a survey must include factual support for the contractor's assessment of the situation. VOLUME 2 - Price The offeror shall provide separate price information containing prices for each and every line item as designated in the solicitation. The offeror should ensure that all certifications and representations within Section K of the solicitation have been accurately completed. An original and one copy of the price proposal shall be submitted. Price proposals shall be effective for 120 days from the closing date for receipt of offers. The Government reserves the right to make an award to other than the lowest priced offeror if the Contracting Officer determines that to do so would result in the best value to the Government. (End of addendum) Note: Provisions to be continued in attachment to this document.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/USA/MEDCOM/DADA15/W91YTZ-13-T-006X/listing.html)
 

Place of Performance

Address: Medcom Contracting Center North Atlantic ATTN: MCAA NA (NARCO), 6011 5th Street, Bldg 1469, Fort Belvoir, VA

Zip Code: 22060-5901
 

Record

SN03009265-W 20130314/130312234330-e2663c91b25f339345563651bb30ab05 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
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