SOLICITATION NOTICE
V -- Vehicle Parking Needs
- Notice Date
- 3/14/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 812930
— Parking Lots and Garages
- Contracting Office
- Department of the Treasury, Internal Revenue Service (IRS), Field Operations Branch Northeast (OS:A:P:B:N), 290 Broadway, 3rd Floor, New York, New York, 10007-1867
- ZIP Code
- 10007-1867
- Solicitation Number
- TIRNE-13-Q-99999
- Archive Date
- 4/6/2013
- Point of Contact
- Ira Moseley, Phone: 212-436-1423
- E-Mail Address
-
ira.moseley@irs.gov
(ira.moseley@irs.gov)
- Small Business Set-Aside
- N/A
- Description
- Department of the Treasury, Internal Revenue Service (IRS), Field Operations Branch Northeast (OS: A: P: B: N), 290 Broadway, 3rd Floor, New York, NY 10007. The Government intends to acquire a commercial item using FAR Part 12 and the Simplified Acquisition Procedures set forth in FAR Part 13. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 05-19. This requirement falls under the North American Industry Classification System Code 812930. This is a combined synopsis/solicitation prepared in accordance with the format in Subpart 12.6 of the FAR as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Under this online solicitation quotes are being requested and a written solicitation will not be issued. The solicitation number is TIRNE-13-Q-99999, which is being issued as a Request for Quotation. Specifically, the Internal Revenue Service (IRS) 600 Arch Street facility in Philadelphia, PA, has a commercial services requirement for parking lot spaces. These services will be issued for one base year and three option years - The base year is tentatively scheduled to start (12) month period starting April 1, 2013 and end March 31, 2014. Award for all items under this solicitation will be made to one responsive/responsible vendor only. Contractor must also be registered in the System for Award Management (SAM) at www.sam.gov in order to be awarded this contract. The Contractor shall also be registered in the Invoice Processing Platform (IPP) at www.ipp.gov (1)SCOPE OF WORK - The Internal Revenue Service (IRS) requires 47 parking spaces 24 hours a day within the immediate two block radius of 600 Arch Street, in Philadelphia, PA. This will additionally require, on a semi annual basis, the issuance of parking permits and a garage keycard for each assigned parking space for individuals to enter and exit the parking facility. Lost, or stolen garage keycards must be replaced within 3 business days. The contract will be issued for 1 base year and three option years. (1.1)The contract requires 47 single parking spaces. Four of these spaces must be for four oversized vehicles. (1.2)The parking facility must be located within a two block radius of 600 Arch Street, in Philadelphia, PA. (1.3)The Contractor shall provide parking spaces to the IRS at all times 24 hours a day, 7 days a week throughout the life of this contract. (1.4) The Contractor shall provide semi annual parking permits and a garage keycard for each assigned parking space for individuals to enter and exit the parking facility. (1.5) The Contractor shall replace any inoperable, defective, damaged, lost, or stolen garage keycard within 3 business days. (1.6) In the event that an IRS employee does not bring his/her garage keycard to work, then such employee must obtain a daily parking ticket to enter the garage. (1.7)The Contractor shall accept the validated tickets and no charges are to accrue for same person. Validated tickets will reflect: IRS account number, employee's name, date, and the signature of a designated person authorized to perform validations. If the ticket is not validated, the Contractor shall charge the employee the current daily rate. (1.8) The Contractor shall provide transaction reports for any garage keycard assigned to the IRS, if requested or approved by a designated IRS employee. (1.9)Any leaks, ditches, obstructions found in our parking spaces shall be repaired within 30 days of notice by a designated IRS employee. (1.10) If for any reason, the IRS reserved spaces are not available (i.e., construction, repair) the Contractor shall notify the IRS 30 days prior to any disruption and shall re-allocate new parking spaces within the same facility. (2) DELIVERABLES (2.1) The Contractor shall provide the following deliverables found in sections (2.2), (2.3), and (2.4) to the designated contact person located 600 Arch Street, room 6224, Philadelphia, PA 19104, two weeks after the awarding of the contract. Deliverables in section (2.5) are to be provided on a monthly basis. (2.2) The Contractor shall provide the IRS with any written documentation of policy and procedures for the parking facility that are applicable to the IRS within 2 weeks of contract award. (2.3)The Contractor shall provide the IRS with current diagrams that identifies the location of each parking space in the parking facility within 2 weeks of contract award. (2.4) The Contractor shall provide the IRS with current legible floor plans of the facility that clearly distinguish entrances and exits as well as fire escapes. (2.5)The Contractor shall provide semi annual parking permits to the Internal Revenue Service at least two weeks prior to the expiration of current parking permits. (3) PERIOD OF PERFORMANCE - The period of performance shall be for four year(s): Base Year: April 1, 2013 thru March 31, 2014; Option Year One: April 1, 2014 thru March 31, 2015; Option Year Two: April 1, 2015 thru March 31, 2016; Option Year Three: April 1, 2016 thru March 31, 2017. (4) QUALIFICATIONS - The parking facility shall be located within a 2 block radius of 600 Arch Street facility in Philadelphia, PA, 19104. (5) INVOICING All Contractor invoice instructions, procedures, documentation, and routing shall be executed in accordance with all Government, Treasury, and IRS finance regulations. The Contractor shall provide monthly invoices specifying the complete billing period with breakouts for each month. All invoices should be sent directly to the automated online Invoice Processing Platform (IPP) at www.ipp.gov. The Contractor shall invoice the Government for services performed. The Contractor will bill on a monthly basis. (6) REQUEST POINT OF CONTACT: Ira Moseley Contract Officer Field Operations Branch-NE Internal Revenue Service 290 Broadway, 3rd Floor New York, NY 10007 212.436.1423 ira.moseley@irs.gov (7) INSURANCE REQUIREMENT (7.1) Within fifteen (15) days after the award of this contract, the Contractor shall furnish the Contracting Officer a CERTIFICATE OF INSURANCE as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the "INSURANCE - WORK ON A GOVERNMENT INSTALLATION" clause, Letter V. (7.2) The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage. (7.2a) Comprehensive General Liability $500,000 per occurrence. (7.2b) Workmen's Compensation: As required by Federal and State worker's compensation and occupational disease statutes. (7.2c) Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers. (7.2d)Other as required by State Law (7.3) The Certificate of Insurance shall provide for at least 30 days written notice to the Contracting Officer by the insurance company prior insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned INSURANCE clause. This additional information will be incorporated as addendum in award. (8) REQUIRED INFORMATION FOR THE CONTRACT OFFICER In order to be considered for award of this order, all required information must be submitted NO LATER THAN CLOSE OF BUSINESS 03/22/2013 at 5 PM. All submittals shall be sent via email to ira.moseley@irs.gov. 1. Supplies or Services and Prices/Cost Note: Bidders shall quote a fixed-price for each scenario listed. 2. Additional Information 3. Representations/Certifications. Vendor must either complete the Representation and Certification electronically via the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov; or submit a completed copy of the Representations and Certifications under FAR provision 52.212-3, Offeror Representations and Certifications - Commercial Items. Full text of the provision may be accessed at http://www.arnet.gov. The ANTICIPATED AWARD DATE is: on or before 03/27/2013. ALL QUESTIONS concerning this request for quotation should be directed in ONLY via email to: Ira Moseley - Contract Officer: ira.moseley@irs.gov (9)SUPPLIES OR SERVICES & PRICE/COSTS BASE YEAR (April 1, 2013 thru March 31, 2014): The vendor shall provide 47 parking services, four of which shall be for oversized vehicles along with associated material and/or items and shall maintain accessible (24) hours a day, five days per week, Sunday through Saturday. The Contractor shall provide semi annual parking permits and a garage keycard for each assigned parking space for individuals to enter and exit the parking facility. The Contractor shall replace any inoperable, defective, damaged, lost, or stolen garage keycard with a new garage keycard within 3 business days. In the event that an IRS employee does not bring their garage keycard to work or if a circumstance arises in which an employee must obtain a daily parking ticket to enter the garage during the interim of obtaining a replacement garage keycard, the Contractor shall accept the daily parking ticket at no charge to the employee or the IRS only if the ticket is signed and validated by the IRS with the account number, employee's name, date, and the signature of a designated person as a means of egress from the parking facility. If the ticket is not validated, the Contractor shall charge the employee the current daily rate. The Contractor shall provide transaction reports for any garage keycard assigned to the IRS, if requested or approved by a designated IRS employee. The Contractor shall repair any leaks, ditches, obstructions, and reassign parking spaces that are not easily accessible for entry and egress of the assigned parking space within 30 days of notice by a designated IRS employee. If for any reason, spaces are not available (i.e., construction, repair) the Contractor shall notify the IRS 30 days prior to any disruption and shall re-allocate new parking spaces within the same facility. a. - Pricing [Full Amount & Itemized]: _________________ OPTION YEAR ONE (April 1, 2014 thru March 31, 2015): The vendor shall provide 47 parking services, four of which shall be for oversized vehicles along with associated material and/or items and shall maintain accessible (24) hours a day, five days per week, Sunday through Saturday. The Contractor shall provide semi annual parking permits and a garage keycard for each assigned parking space for individuals to enter and exit the parking facility. The Contractor shall replace any inoperable, defective, damaged, lost, or stolen garage keycard with a new garage keycard within 3 business days. In the event that an IRS employee does not bring their garage keycard to work or if a circumstance arises in which an employee must obtain a daily parking ticket to enter the garage during the interim of obtaining a replacement garage keycard, the Contractor shall accept the daily parking ticket at no charge to the employee or the IRS only if the ticket is signed and validated by the IRS with the account number, employee's name, date, and the signature of a designated person as a means of egress from the parking facility. If the ticket is not validated, the Contractor shall charge the employee the current daily rate. The Contractor shall provide transaction reports for any garage keycard assigned to the IRS, if requested or approved by a designated IRS employee. The Contractor shall repair any leaks, ditches, obstructions, and reassign parking spaces that are not easily accessible for entry and egress of the assigned parking space within 30 days of notice by a designated IRS employee. If for any reason, spaces are not available (i.e., construction, repair) the Contractor shall notify the IRS 30 days prior to any disruption and shall re-allocate new parking spaces within the same facility. b. - Pricing [Full Amount & Itemized]: _________________ OPTION YEAR TWO (April 1, 2015 thru March 31, 2016): The vendor shall provide 47 parking services, four of which shall be for oversized vehicles along with associated material and/or items and shall maintain accessible (24) hours a day, five days per week, Sunday through Saturday. The Contractor shall provide semi annual parking permits and a garage keycard for each assigned parking space for individuals to enter and exit the parking facility. The Contractor shall replace any inoperable, defective, damaged, lost, or stolen garage keycard with a new garage keycard within 3 business days. In the event that an IRS employee does not bring their garage keycard to work or if a circumstance arises in which an employee must obtain a daily parking ticket to enter the garage during the interim of obtaining a replacement garage keycard, the Contractor shall accept the daily parking ticket at no charge to the employee or the IRS only if the ticket is signed and validated by the IRS with the account number, employee's name, date, and the signature of a designated person as a means of egress from the parking facility. If the ticket is not validated, the Contractor shall charge the employee the current daily rate. The Contractor shall provide transaction reports for any garage keycard assigned to the IRS, if requested or approved by a designated IRS employee. The Contractor shall repair any leaks, ditches, obstructions, and reassign parking spaces that are not easily accessible for entry and egress of the assigned parking space within 30 days of notice by a designated IRS employee. If for any reason, spaces are not available (i.e., construction, repair) the Contractor shall notify the IRS 30 days prior to any disruption and shall re-allocate new parking spaces within the same facility. c. - Pricing [Full Amount & Itemized]: _________________ OPTION YEAR THREE (April 1, 2016 thru March 31, 2017): The vendor shall provide 47 parking services, four of which shall be for oversized vehicles along with associated material and/or items and shall maintain accessible (24) hours a day, five days per week, Sunday through Saturday. The Contractor shall provide semi annual parking permits and a garage keycard for each assigned parking space for individuals to enter and exit the parking facility. The Contractor shall replace any inoperable, defective, damaged, lost, or stolen garage keycard with a new garage keycard within 3 business days. In the event that an IRS employee does not bring their garage keycard to work or if a circumstance arises in which an employee must obtain a daily parking ticket to enter the garage during the interim of obtaining a replacement garage keycard, the Contractor shall accept the daily parking ticket at no charge to the employee or the IRS only if the ticket is signed and validated by the IRS with the account number, employee's name, date, and the signature of a designated person as a means of egress from the parking facility. If the ticket is not validated, the Contractor shall charge the employee the current daily rate. The Contractor shall provide transaction reports for any garage keycard assigned to the IRS, if requested or approved by a designated IRS employee. The Contractor shall repair any leaks, ditches, obstructions, and reassign parking spaces that are not easily accessible for entry and egress of the assigned parking space within 30 days of notice by a designated IRS employee. If for any reason, spaces are not available (i.e., construction, repair) the Contractor shall notify the IRS 30 days prior to any disruption and shall re-allocate new parking spaces within the same facility. d. - Pricing [Full Amount & Itemized]: _________________ (10)ADDITIONAL INFORMATION Company Name: _________________ Mailing Address: _____________________________________________ Remit to Address: ____________________________________________ Telephone Number: _________________ Fax Number: _________________ Representative's Email Address: ___________________________________ Open Market: YES NO ________ GSA Contract Number/Other Contract (if applicable):_________________________ Expiration Date: ______________________ Business size as listed on GSA Schedule (if different from below):________________ Payment Terms: Net/10 Net/20 Net/30 ______ Shipping Charges if applicable: _________________________ Number of delivery days: ____________________ * Is your company a corporation? YES NO ______ * Is your company a partnership, sole proprietorship, individual estate, trust, or joint venture? YES NO If yes, which of the above________________ Size of Business: Large ______ Small ______ Please check all that applies: ____Small Disadvantaged ___ Small Women-Owned ____ HubZone Small ____ Service Disabled Veteran-Owned Small ____ Small Veteran-Owned 8(a) *Is your company registered in CCR? YES NO _____ If no, you must register at http://www.ccr.gov. The Government can only do business with a company who is registered. Federal Tax ID Number: __________________ DUNS Number: ____________ Name & Title of Quoter: ____________________, ____________________ Signature of Quoter: _______________________ Date: ___________________ (11)PROVISION/CLAUSES: The provision at FAR 52.212-1 - Instructions to Offerors-Commercial Items, and FAR 51.212-3, Offeror Representations and Certifications - Commercial Items, apply to this acquisition. Quoters are advised to include a complete copy of the provisions at 52.212-3 with this offer. The clauses at 52.212-4, Contract Terms and Conditions - Commercial Items and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, apply to this acquisition. The following are addenda to FAR 52.212-4, and are applicable to this acquisition: 52.204-7, Central Contractor Registration; IR1052-01-001, Electronic Funds Transfer (EFT) Payments; IR1052-01-002, PAID SYSTEMS; 52.217-8, Option to Extend Services; 52.217-9, Option to Extend the Terms of the Contract and 52.228-5, Insurance-Work on a Government Installation. The following FAR Clauses cited under 52.212-5 are applicable to this acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.219-6, Notice of Total Small Business Set-Aside:52.219-8, Utilization of Small Business Concerns; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act; 52.225-13, Restrictions on Certain Foreign Purchases; 52.225-15, Sanctioned European Union Country End Products; 52.225-16, Sanctioned European Union Country Services; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration. 52.222-41, Service Contract Act of 1965, as Amended, (July 2005), (41 U.S.C. 351, et seq.). Primary Point of Contact: Ira Moseley Contracting Office Address: 290 Broadway, 3rd Floor New York, New York 10007-1867 ira.moseley@irs.gov
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/TREAS/IRS/IRSNPBAPFNE/TIRNE-13-Q-99999/listing.html)
- Place of Performance
- Address: Philadelphia, Pennsylvania, United States
- Record
- SN03012386-W 20130316/130314235422-21589bd0d5435724c3964661ef4b47d4 (fbodaily.com)
- Source
-
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