SOLICITATION NOTICE
V -- CHDS PHSD Lodging Colorado Springs - PWS
- Notice Date
- 3/15/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Other Defense Agencies, Defense Security Cooperation Agency, Defense Budget and Contracts, 201 12th Street, Suite 203, Arlington, Virginia, 22202-5408
- ZIP Code
- 22202-5408
- Solicitation Number
- HQ001313T0005
- Archive Date
- 4/6/2013
- Point of Contact
- Janet M D'Angelo, Phone: 703-601-3728
- E-Mail Address
-
janet.d'angelo@dsca.mil
(janet.d'angelo@dsca.mil)
- Small Business Set-Aside
- N/A
- Description
- Details for the Center for Hemispheric Defense Studies (CHDS) Perspectives in Homeland Security and Defense (PHSD) Course - Colorado Springs, CO Solicitation Number: HQ0013-13-T-0005 Notice Type: Combined Synopsis/Solicitation (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number HQ0013-13-T-0005 is issued as a Request for Quote (RFQ). Under this requirement, the Defense Security Cooperation Agency (DSCA) intends to award a commercial, firm fixed price contract. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-60, Effective July 26, 2012. It is the responsibility of the Offeror to review the web page for notice of amendments, updates or changes to the solicitation. (iv) This solicitation is issued under FAR Part 13 - Simplified Acquisition Procedures. This solicitation is to procure lodging for approximately fifty-five (55) student participants from 18-28 April 2013. Please see the attached statement of work (SOW) for specific requirements. The applicable North American Industry Classification Standard (NAICS) code is 721110, Hotels (except Casino Hotels) and Motels. The small business size standard is $30 million. NOTE: Proposals from third parties / event planners will not be considered for award. (v) Specifics. The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation. Period of performance: 18-28 April 2013. Place of Performance: Colorado Springs, Colorado; Services will be performed at contractor's facility. DSCA intends to purchase the services under the following Contract Line Items (CLINs): 0001 Lodging/Sleeping Rooms: 18-28 April 2013, quantity 345; unit of measure "each". 0002 One Plenary Room: 22-25 April, quantity 4 (4 days per room); unit of measure "each" 0003 Three Breakout Rooms: 22-25 April (4 days per room), quantity 12; unit of measure "each" 0004 One Control Room: 19-27 April (9 days), quantity 9; unit of measure "each" 0005 Audio visual and computer/office equipment: quantity Note: audio visual pricing should be per piece of equipment/ equipment package per room per day. 0006: One AM and Three PM Breaks for 55 people: 22-25 April, unit of measure "each" The lodging services provided under the above CLIN will support the Center for Hemispheric Defense Studies' (CHDS) Perspectives on Homeland Security and Defense Course (PHSD) currently scheduled for 18-28 April 2013. The Government shall provide a final list of attendees 1 week (7 calendar days) prior to the start of the course. The contractor shall bill the Government for actual rooms utilized versus reserved. The Contractor shall perform the required services at the contractor's facility NOTE: This is not a request for an Event Planner / third party. Offers from Event Planners / third parties shall be deemed technically unacceptable. Offerors who do not own the proposed hotel facilities are considered "third party" in the case of this procurement. (vi) Clauses and Provisions. The provision at FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition and is incorporated by reference. FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition and paragraph (a) is completed as follows: The following evaluation factors shall be used to evaluate offers: Quality of Rooms, Services and Amenities - The Government will evaluate the quality and capability of the services and amenities proposed by the Offeror to meet the requirements identified in the PWS. The evaluation of this factor will consider the following: - the location of the hotel for safety/incidence of crime in the area, using publicly available statistics by zip code. - the location of the hotel for walking proximity to full service restaurants eating and cultural establishments. Price - The Government will evaluate Price for reasonableness in accordance with FAR 13.106-3(a) Basis for award. Past Performance - The Government will evaluate Past Performance in accordance with FAR 13.106-2(b) (3). Offerors should identify past or current contracts (including Federal, State, and local government and private) for efforts similar to this requirement. Offerors are encouraged to provide information on problems encountered on the identified contracts and the corrective actions take to address the problems. The Government shall consider this information, as well as information obtained from any other sources such as the Past Performance Information Retrieval System (PPIRS), when evaluating the past performance. Quality of Rooms, Services and Amenities is the most important factor. Quality of Rooms, Services and Amenities is more important than past performance. When combined, non-price evaluation factors are significantly more important than cost or price. The provision at FAR 52.212-3, Alt 1 Offeror Representations and Certifications Commercial Items, Alternate I applies. Offerors shall be registered in the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Also in accordance with the clause, all prospective Offerors must be actively registered in the Central Contractor Registration prior to award. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and is incorporated by reference. The following clauses cited within FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items, apply: 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553) 52.222-3, Convict Labor (June 2003) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (MAR 2012) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). 52.222-26, Equal Opportunity (Mar 2007) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212). 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.). 52.246-4 Inspection of Services - Fixed Price 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.243-7001, Pricing of Contract Modifications 252.243-7002, Request for Equitable Adjustment Other FAR/DFARS provisions/clauses are incorporated by reference and include DFARS 212.212-7000, Offeror Representations and Certifications-Commercial Items and DFARS 212.212.7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items]. The full text of the clauses or provisions may be accessed electronically at one of the following links: http://www.deskbook.osd.mil/, http://farsite.hill.af.mil, http://www.arnet.gov/far. (vii) Submission Requirements: 1. Offeror shall provide descriptive literature to include information on the services and amenities of the proposed facility. Information should include availability of the following: in-room climate control, either kitchenette or microwave and refrigerator, laundry facility, and full service restaurants either on-site or within walking distance as specified in the SOW. The submission should also identify the applicable early and late checkout terms and conditions for the group. 2. Offerors shall provide past performance information (e.g. letters of recommendations, customer evaluations, etc) indicating the quality of the hotel services and amenities during the past year. The past performance information shall also include at least one reference from a group for which they provided services similar in scope to that of the upcoming CHDS course. The Offeror shall include the name, email address, and phone number for all references. Past performance information must be from recent events (within the past year) held at the Offeror's facility. 3. Offerors shall provide a quote using the pricing schedule provided in this combined synopsis/solicitation. Offerors shall provide their hotel cancellation policy and the associated fees with the price submission. 4. Please include FEMA # and confirm compliance with the following Acts: - ADA Act, PL101-336 (42 USC Section 12101 et. seq.) - Hotel & Motel Fire Safety Act of 1990. 5. Offers shall be submitted by 22 March 2013 no later than 3PM EST. Offers shall be submitted via email to Janet.D'Angelo@dsca.mil with the subject line "HQ0013-13-T-0005 CHDS PHSD Course Colorado Springs, CO Lodging". Facsimile submissions will not be accepted. Further details regarding the requirement can be found in the attached Statement of Work (SOW).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/DSCA/DBC/HQ001313T0005/listing.html)
- Place of Performance
- Address: Colorado Springs, CO, Colorado Springs, Colorado, TBD, United States
- Record
- SN03013034-W 20130317/130315234435-e5aaa15d6ff78a4e897bd21e91429913 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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