SOLICITATION NOTICE
91 -- Liquefied Petroleum/Propane Fuel - Attachment 1 Specifications
- Notice Date
- 3/15/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 424710
— Petroleum Bulk Stations and Terminals
- Contracting Office
- Other Defense Agencies, Department of Defense Education Activity, DoDEA Pacific Procurement Office (DPPO), Unit 35007, APO, 96376-5007
- ZIP Code
- 96376-5007
- Solicitation Number
- HEGUAM-3015-0001
- Archive Date
- 4/9/2013
- Point of Contact
- Sheila Riley, Phone: 6445885
- E-Mail Address
-
sheila.riley@pac.dodea.edu
(sheila.riley@pac.dodea.edu)
- Small Business Set-Aside
- Total Small Business
- Description
- Attachment 1 Specifications for LP Gas/Propane Fuel This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation, reference number HEGUAM-3015-0001, is issued as a Request for Proposal (RFP). This procurement is being solicited as a total Small Business (SB) Set-aside for LP Gas/Propane - Liquefied Petroleum/Propane Fuel for DoDEA Pacific/DDESS Guam. The NAICS Code is 424710 - Petroleum Bulk Stations and Terminals with associated size standard of 100 employees or less. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-65 effective 29 JAN 2013. This acquisition is being conducted using FAR 12 and 13. The Government anticipates awarding one Firm-Fixed with Economic Price Adjustment, Indefinite Delivery-Indefinite Quantity contract in response to this RFP. If you are interested in responding to this requirement, you may participate by submitting a proposal in accordance with this RFP. Period of Performance: Base Year 1 April 2013 - 31 March 2014 (or date of award and 12-months thereafter), plus 4-Option Years Delivery Location(s): FOB Destination -Guam High School, Bldg. 401, 401 Stitt Street, Agana Heights, Guam 96910 -Andersen Elementary/Middle School, Bldg. 1603, Ulithi Boulevard (Andersen Air Force Base), Yigo, Guam 96929 -McCool Elementary/ Middle School, Bldg. 311, 311 Amaryllis Ave, U.S. Naval Base, Guam, Sumay, Guam 96915 Contract Line Item Numbers CLIN 0001 - LP GAS Delivery and Re-filling Base Year - 1 April 2013 - 31 March 2014 (or date award and 12-months thereafter). The contractor shall provide all necessary equipment, personnel, management, services, vehicles and supplies required for delivery of LP Gas/Propane-Liquefied Petroleum/Propane fuel to refill stationary LP Gas Bulk storage tanks in support of DoDEA Pacific / DDESS Guam. Estimated Quantity: 5,500 Gallons x _____________ price per Gallon = Total Price: __________________ CLIN 1001 - Option Year One - 1 April 2014 - 31 March 2015. The contractor shall provide all necessary equipment, personnel, management, services, vehicles and supplies required for delivery of LP Gas/Propane-Liquefied Petroleum/Propane fuel to refill stationary LP Gas Bulk storage tanks in support of DoDEA Pacific / DDESS Guam. Estimated Quantity: 5,500 Gallons x _____________ price per Gallon = Total Price: __________________ CLIN 2001 - Option Year Two - 1 April 2015 - 31 March 2016. The contractor shall provide all necessary equipment, personnel, management, services, vehicles and supplies required for delivery of LP Gas/Propane-Liquefied Petroleum/Propane fuel to refill stationary LP Gas Bulk storage tanks in support of DoDEA Pacific / DDESS Guam. Estimated Quantity: 5,500 Gallons x _____________ price per Gallon = Total Price: __________________ CLIN 3001 - Option Year Three - 1 April 2016 - 31 March 2017. The contractor shall provide all necessary equipment, personnel, management, services, vehicles and supplies required for delivery of LP Gas/Propane-Liquefied Petroleum/Propane fuel to refill stationary LP Gas Bulk storage tanks in support of DoDEA Pacific / DDESS Guam. Estimated Quantity: 5,500 Gallons x _____________ price per Gallon = Total Price: __________________ CLIN 4001 - Option Year Four - 1 April 2014 - 31 March 2015. The contractor shall provide all necessary equipment, personnel, management, services, vehicles and supplies required for delivery of LP Gas/Propane-Liquefied Petroleum/Propane fuel to refill stationary LP Gas Bulk storage tanks in support of DoDEA Pacific / DDESS Guam. Estimated Quantity: 5,500 Gallons x _____________ price per Gallon = Total Price: __________________ Note: Option periods start/end dates may shift slightly based on award date of the base year. A. FAR 52.212-1 Instruction to Offerors - Commercial Items, applies this solicitation ADDENDA To FAR 52.212-1 GENERAL INSTRUCTIONS: PROPOSAL SHALL INCLUDE THE FOLLOWING INFORMATION (reference paragraphs (1) through (5) below: (1) Proposal: The offeror shall provide pricing and technical information. Price: The offeror shall submit a unit price and total price in U.S. dollar on company letterhead for each contract line item number (CLIN) identified based on the estimated quantities provided for the base year and all option periods. Include any and all discounts. The offeror shall propose a price for All CLINs in order to be considered for award. Technical: The offeror shall provide information on the product proposed in the form of descriptive product literature that identifies the product's content (i.e. percentage of propane, butanes and ethane etc.). The product must meets the industry, environmental and safety standards of the United States and be suitable for the generation of hot water and cooking as per the Specifications (Attachment 1). OFFER ACCEPTANCE: Proposal MUST be valid for 30 calendar days after submission. (2) Proposed Index/Publication: The offer shall specify the proposed index and/or publication for Economic Price Adjustment (EPA): Name of Index/Publication: ____________________________________. Include website address, if available. (3) Organization Information: Your proposal shall also include the following Information: Company Name Complete Business Address Cage Code Point of Contact Name Point of Contact Phone Ext. Point of Contact E-MAIL (4) Representations and Certifications: A completed copy of all of the following provisions: FAR 52.212-3 Alt1, Offeror Representations and Certifications Commercial Items and DFARS 252.212-7000 Offeror Representations and Certifications - Commercial Items DFARS 252.225-25 Prohibition on contracting with Entities Engaging in Sanctioned Activities Relating to Iran - Representation and Certification Submit with your offer or a statement that Reps and Certs are in the System for Award Management (SAM). It is recommended that Reps and Certs be completed in SAM. SAM website: https://www.sam.gov/portal/public/SAM/. Vendors shall be actively registered in SAM in order to be awarded a Government contract. (5) Past Performance Contact List - The offeror shall provide at least 3 customers that can provide information on the quality of your organization's past performance for same/similar services within the last 3 years. Past performance references may be inside and/or outside the federal government. The following information shall be provided for each customer: a. Organization b. Name of Point of Contact c. Phone Number d. Email Address e. Contract Number, Period of Performance, and Contract Value f. Description of services provided The Government may also base an offeror's past performance record on government knowledge, government-wide Past Performance Information Retrieval System (PPIRS) or any other reasonable basis. If an offeror has no past performance record, the offeror will not be considered favorably or unfavorably. Past performance will be a part of the Contracting Officer's responsibility determination under FAR 9.1. (B) The Provision at 52.212-2 Evaluation-Commercial Items is applicable to the acquisition: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical Capability of the item(s) offered to meet the Government requirement in accordance with the attached specifications, and price (must be fair and reasonable). Technical is equal in importance to price. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) BASIS FOR AWARD: Award will be made to the lowest priced technically acceptable offer that is determined to be most advantageous to the Government. The proposal with the lowest overall price that is technically acceptable and determined responsible will be deemed the most advantageous to the Government. (C) The Provision at 52.212-3 Offeror Representations and Certifications-Commercial Items and 52.212-3 Alt 1 Offeror Representations and Certifications - Commercial Items Alt1 applies to this solicitation (D) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items applies to this acquisition. The following is incorporated by Addendum: (1) PERIOD OF PERFORMANCE The effective period of this contract during which delivery orders may be issued is from date of contract award through 12 months thereafter. Each option, if exercised, may extend the ordering period by an additional 12 months. (2) MINIMUM AND MAXIMUM QUANTITIES The Government will satisfy the minimum guarantee requirement of the awarded IDIQ contract with an amount of 2,000 gallons per base period including any exercised option periods of performance. The maximum dollar amount the Government may order under this contract is the contract award amount up to and including the quantities designated in the schedule as the maximum. (3) OPTIONS The government may extend the ordering period IAW FAR 52.217-9 of the contract by exercising options for four additional 12-month periods (4) CONTRACT TYPE The government contemplates award of an indefinite-delivery, indefinite-quantity contract with firm-fixed-price delivery orders. (5) AUTHORIZED GOVERNMENT REPRESENTATIVES Phil Dvorak, Email - To be provided after award Leslie Nolan, Email: To be provided after award (6) DELIVERY-ORDER PROCEDURES The following procedure shall be followed when placing delivery orders under this contract: (a) Only appointed Contracting Officers employed by the Department of Defense Education Activity (DoDEA) shall issue delivery orders under this contract. (b) A Standard Form (SF) 1449 will be issued for each delivery order. The SF 1449 shall constitute the instrument for the placement of items required under this contract. (c) Each delivery order shall define its own delivery schedule(s) and delivery location(s). (d) The ceiling amount for each delivery order will be the ceiling price stated therein and may not be exceeded except when authorized by a modification to the delivery order. (e) Delivery orders issued shall include, but not be limited to, the following information: 1. Date of order 2. Contract number and delivery order number 3. Accounting and appropriation data 4. Description of the item(s) to be delivered 5. Place of delivery 6. The inspecting and accepting codes 7. Period of performance (7) INVOICING INSTRUCTIONS Reference DFARS 252.232-7006. The use of the Wide Area Workflow (WAWF) system is Mandatory for processing receiving reports and payment requests (invoices). (8) ECONOMIC PRICE ADJUSTMENT Adjustments: The Contracting Officer will issue a modification to the contract to reflect any price change pursuant to 52.216-2. It is the contractor's responsibility to promptly notify the Contracting Officer. The contract price will not be modified unless the market price increases or decreases by 5% or more from the contract price. The contractor shall provide supporting documentation to validate adjustments. The following index/publication will be used to process EPA adjustments: The contractor shall propose the index/publication which will be inserted at time of award. (E) The following clauses are incorporated by Addendum to FAR 52.212-4: 52.204-7 Central Contractor Registration 52.204-9 Personal Identity Verification of Contractor Personnel 52.216-2 Economic Price Adjustment - Standard Supplies, Fill-in: (a) line items 0001, 1001, 2001, 3001, and 4001 52.216-19 Ordering Limitations, Fill-in: a. 75 Gallons; b (1) and (2) single/combination in excess of 5,500 gallons or contract value, b(3) 3-days; 52.216-22 Indefinite Quantity (Fill-in: 45 days past the expiration date) 52.217-8 Option to Extend Services (Fill-in: 30 days) 52.217-9 Option to Extend the Term of the Contract (Fill-in: 5 days; 30 days; 66-months includes extension period) 52.222-26 Equal Opportunity 52.223-3 Hazardous Material Identification and Material Safety Data 52.232-18 Availability of Funds (Note: Funding is currently not available as the Government anticipates award Subject to the Availability of Funds due to CRA) 52.233-3 Protest After Award 52.233-4 Applicable Breach of Contract Claim 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.252-2 Clauses Incorporated By Reference - Fill-in: The full text of clauses may be accessed electronically at the below address(es): FAR: http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/VFDFARA.HTM 52-252-6 Authorized Deviations in Clauses - Fill-in Department of Defense FAR Supplement; Chapter 2, 252.203-7002Requirement to Inform Employees of Whistleblower Rights 252.204-7004 AltA, Alternate A. Central Contractor Registration 252.209-7004 Subcontracting with Firm That Are Owned or Controlled by the Government of A Terrorist Country 252.216-7006 Ordering - (fill-in: date of award through completion date), 252.222-7002 Compliance with Local Labor Laws (Overseas) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instruction - Fill-in 6 (f)(1) Combo; (f)(2) N/A; (3)-(5) to be completed at award, 252.232-7010 Levies on Contract Payments Other: Provisions Applicable to this Solicitation 52.252-1 Solicitation Provisions Incorporated by Reference. FAR: http://www.acquisition.gov/far/ DFARS: http://farsite.hill.af.mil/VFDFARA.HTM 52.252-5 Authorized Deviations in Provisions - Fill-in Department of Defense FAR Supplement; Chapter 2 52.225-25 Prohibition on Contracting With Entities Engaging in Sanctioned Activities Relating to Iran - Representation and Certification 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7005 Representation Relating to Compensation of Former DoD Officials (F) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items applies to this acquisition; including 52.204-10, 52.209-6, 52.219-6 (Total Small Business Set-Aside), 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.222-50 Alt I, 52.225-13, 52.232-33, 52.233-3, and 52.233-4. (G) The clause at DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items applies to this acquisition; including 252.203-7000, 252.225-7001, 252.232-7003, 252.247-7023 Alt III. QUESTIONS: If you have questions regarding this requirement, please submit your inquiries on or before Wednesday, 20 March 2013, 2:00 PM Pacific Standard Time (PST). Submission shall be via email to: sheila.riley@pac.dodea.edu RFP DUE DATE: The RFP Due date for responses is on or before Monday 25 March 2013, 4:00 PM Pacific Standard Time (PST). Submission shall be via email to: sheila.riley@pac.dodea.edu Important Notice: DoDEA Pacific has a size limitation of 25MB for each email to a DoDEA Pacific email addressee. The offeror is solely responsible for ensuring that the offeror's proposal or correspondence successfully transmits to, and is received by, its intended DoDEA Pacific email addressee. The offeror is advised to immediately contact the intended email addressee for acknowledgement of email receipt. Attachment 1: Specifications
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/DoDEA/FPOAP/HEGUAM-3015-0001/listing.html)
- Place of Performance
- Address: Various locations within Guam, Guam, United States
- Record
- SN03013764-W 20130317/130315235109-35a93568702185b75403939b772c2619 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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