Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 23, 2013 FBO #4137
DOCUMENT

46 -- WATER TREATMENT AT VA MEDICAL HOSPITAL SOLICITATION NOTICE WITH SITE VIST QUESTIONS - Attachment

Notice Date

3/21/2013
 

Notice Type

Attachment
 

NAICS

325199 — All Other Basic Organic Chemical Manufacturing
 

Contracting Office

Department of Veterans Affairs;VAMC;10 N Greene St;Baltimore MD 21201
 

ZIP Code

21201
 

Solicitation Number

VA24513Q0025
 

Response Due

3/25/2013
 

Archive Date

5/24/2013
 

Point of Contact

RODNEY JACKSON
 

E-Mail Address

FAYETTE
 

Small Business Set-Aside

N/A
 

Description

SOW Chemical Water Treatment Vendor will provide services and products which are approved for this specific application. This is a need based service, varied price maintenance, repair and technical support agreement For the boiler plant, Vendor will provide a 100% catalyzed sodium sulfite oxygen scavenger to remove dissolved oxygen from the feed water and boiler water which leads to pitting of system metallurgy. Vendor will also provide advanced polymer treatment, a 100 % active Chelant treatment and 100% active sodium hydroxide alkalinity treatment to help prevent deposition of minerals on the boiler heat transfer surfaces. Vendor will provide a Triple blend of neutralizing amines to neutralize the carbonic acid that naturally forms when steam condenses to a liquid. This is required to protect return line metallurgy from corrosion and premature failure. The vendor will also provide QuadraSperse advanced polymer treatment or approved equal for the condenser water systems to protect the condenser water systems from corrosion and scaling. Vendor will provide an oxidizing biocide stabilized liquid bromine and a non-oxidizing biocide to control and protect the systems from microbiological organisms in accordance with ASHRAE, OSHA, CDC, and COOLING TECHNOLOGY INSTITUTE standards for Legionella Risk Minimization. They will provide a minimum of once per month testing of all operating systems, including microbiological culturing of cooling tower systems. The contractor shall also provide a minimum of two legionella samples per year on all operating cooling tower systems. "General "The Contractor shall provide the chemicals, consulting services, and the handling of all chemicals (except testing reagents) as required to control corrosion, microbiological growth, scale, algae, and slime in all heat transfer equipment and the associated systems. These systems include the potable water, boiler water, and the open loop condenser water systems. "All chemicals supplied by the contractor shall be specifically formulated for the system in which they are being used according to the recommendations of a qualified chemist or laboratory. "All chemicals, with the exception of solid products, shall be delivered using an ISO-9000 certified BULK delivery system using bulk storage tanks and containment basins. "The chemicals specified shall conform to all existing local, state and federal regulations regarding water pollution, and have appropriate EPA registration and FDA approval where applicable. "The contractor shall also warrant that the chemicals used in the water treatment program shall have no detrimental effect on any surfaces of the systems being treated and will bear the costs of any repairs made necessary by their use. "The Contractor shall provide the chemicals, consulting services, and the handling of all chemicals (except testing reagents) as required to control corrosion, microbiological growth, scale, algae, and slime in all heat transfer equipment and the associated systems. These systems include the potable water, boiler water, and the open loop condenser water systems. "All chemicals supplied by the contractor shall be specifically formulated for the system in which they are being used according to the recommendations of a qualified chemist or laboratory. "All chemicals, with the exception of solid products, shall be delivered using an ISO-9000 certified BULK delivery system using bulk storage tanks and containment basins. "The chemicals specified shall conform to all existing local, state and federal regulations regarding water pollution, and have appropriate EPA registration and FDA approval where applicable. "The contractor shall also warrant that the chemicals used in the water treatment program shall have no detrimental effect on any surfaces of the systems being treated and will bear the costs of any repairs made necessary by their use. To insure quality control, the contract company shall be ISO-9000 certified. "Contractor Qualifications "The contractor shall provide evidence of experience in providing cooling water, boiler water, closed system, and condensate system treatment services of the types and to the extent as outlined in these specifications. Due to the extensive capital costs involved with our equipment, an experienced water treatment company is required. The Contractor shall provide evidence of successfully conducting such operations for a period of not less than fifteen (15) years. "The contractor shall own and operate laboratory facilities capable of performing a complete range of analytical work to assist with the monitoring, control, and troubleshooting of the facilities water systems. The successful vendor shall have a completely staffed laboratory that has at least two Ph.D's in chemistry or related sciences. The vendor shall provide the name of the Ph.D.-level laboratory personnel, including educational background. "All field personnel for the contractor servicing our facility must have a college or university degree in a technical discipline and have at least 10 years of water treatment experience. Contractor shall have at least two backup personnel who also have these qualifications. "Due to the fact that the facility will rely on the contractor for his/her troubleshooting expertise and problem solving capabilities, the Service Engineer from the contract company must be a licensed engineering professional. "The Contractor laboratory facility shall be equipped to run the following: water analyses, deposit analyses, corrosion coupon analyses, microbiological analyses, ion exchange resin analyses, and metallurgical analyses. "Technical Support "The vendor shall have a fully staffed technical support group, including a licensed professional engineer. These personnel shall be available for consultation during normal business hours of the facility. The vendor shall submit a list of at least three (3) members of this support group, including their qualifications, phone numbers and normal working hours. "Microbiological Testing "The facility is concerned with bacterial control in water systems and the potential growth of Legionnaire's Disease Bacteria (LDB). The vendor shall provide laboratory data concerning biocidal efficacy in controlling LDB growth. "The vendor shall provide chemicals to comply with the COOLING TECHNOLOGY INSTITUTE (CTI) "Legionellosis Guideline: Best Practices for Control of Legionella". "Contractor shall assist facility in development of a HACCP plan in Accordance with ASHRAE Standard 188P "Insurance Requirements "The vendor shall supply a certificate of insurance indicating the types and amounts of insurance provided. The contractor shall assume the entire responsibility for and shall indemnify and save harmless the Owner of and from any and all liability for injury to person, death or property damage resulting from or in any way related to the performance of the work under contract. "The contractor shall also carry Comprehensive General Liability Insurance as respects bodily injuries or death in the amount of $2,000,000, property damage in the amount of $100,000 and Comprehensive Automobile Liability Insurance including all owned, and hired vehicles, with a $1,000,000 combined single limit, unless otherwise required, and shall furnish to the owner a certificate thereof containing such indemnification. "Field Service Capabilities "The vendor will have the capability of conducting the following on-site field tests: "*Microbiological studies "*Corrosion studies using corrosion coupons "*Fiber-optic equipment inspections "*Steam purity studies "*Elution studies "*Test heat exchanger studies "*Dissolved oxygen studies "*Spectrophotometric testing "In-House Regulatory Affairs "In order to assure that all water treatment programs comply with local, state, and federal laws on environmental protection, the vendor shall have an in-house regulatory affairs group. The vendor shall provide the name and phone number of the supervisor of this group as well as documentation as to this group's capabilities. "Equipment Repair and Replacement "All pumps, controllers, water meters, piping, controls, solenoid valves, timers, and interlocks required to meet these specifications and not presently installed, shall be furnished and installed by the owner. "If the Mechanical Supervisor and the contractor agree that a conductivity controller, component or pump is irreparable, the Mechanical Supervisor shall have a purchase order issued to the contractor for a replacement. The treatment contractor shall recommend new controllers and pumps. The water treatment contractor shall coordinate replacement of special application equipment. "Replacement of defective auxiliary equipment such as water meters, solenoid valves, motorized valves, timers and interlocks, shall be directed by the mechanical supervisor. The owner shall bear the cost of the equipment and installation if not installed in house. "Chemical Identification, Handling and Storage "The contractor shall post complete and updated Material Safety Data Sheets (MSDS) that meet OSHA hazardous communications standards adjacent to each chemical feed station. A second set shall be provided to the mechanical supervisor. "The vendor must supply a 24 hour, 7 day per week emergency response group who can be called for emergency information regarding chemical spills and/or accidents involving his products. The vendor shall submit the emergency phone number and a sample of documentation outlining instructions for reporting accidents and chemical spills. "Training "The vendor shall provide operator training that includes chemical testing, reporting, and understanding the chemical program's test results. Training Program to include reference manuals and audiovisual training of at least 4 hours of cooling operator training. "Testing Requirements "The contractor shall draw samples from each system as necessary, but not less than once monthly, and shall test for: SystemControl Range "Condenser Water Systems "pH9.0 maximum "Cycles4-6 "Conductivity1500 maximum (mmhos) "Culess than 0.20 ppm "Feless than 0.50 ppm "Halogen (chlorine./bromine)0.2-0.4 ppm Free residual or per label guidelines. "TTA>1.0 ppm "ORP200-500 mV "Total HardnessRecord "Microbiological<10,000 colony forming units per ml (bulk water) "Boiler Water Systems Softener "Total Hardness0-1 ppm "ConductivityRecord Dealkalizer "Total Hardness0-1 ppm "ConductivityRecord "M-Alkalinity0-30 ppm Feedwater "Total Hardness0-1 ppm "ConductivityRecord Boilers "Conductivity3500 mmhos max. "p-alklinity200-600 ppm "QuadraSperse200-400 ppm "Sulfite40-60 ppm "Chelant3-6 ppm Condensate "Total Hardness0-1 ppm "ConductivityRecord "pH 8.0-9.0 "While on site, the contractor shall review the building's daily water treatment logs with the engineers. "The contractor shall furnish a monthly report, to be completed on site that shall contain the following information: "Contractor tests results "Results of inspection of water treatment equipment to insure proper operation. "Results of inspection of cooling tower for leakage and overflow "Results of cooling tower bleed solenoid for proper operation, record makeup and blow down water meter readings "Notation that the engineer is or is not keeping an in-house test log and biocide test strip record and recommended corrective action for any deficiencies determined from the engineer's test log and discussions with the engineer. "Note and recommend any corrective action for any deficiencies determined by the contractor's test. "Notation of any changes made to the controllers or pumps "Previous and present closed system and boiler make-up water meter readings. "Water balance information to show systems are not scaling. "One copy of the report is to be emailed and duplicate copies are to be submitted to management personnel. "Equipment Settings and Adjustments "The contractor shall perform or supervise all adjustments to conductivity controllers, timers, and pumps. "Independent Testing "On a random basis, at the owner's discretion, the owner may require the contractor to draw a duplicate sample from each system and leave it at the property to be sent for analysis by an independent laboratory. The owner shall bear the cost of the independent test. "The following information must be supplied with each sample requested by the owner: "Complete address and building system identification "Name of person to contact for information about the sample "Identification of the chemical treatment used including company name and chemical treatment identifications. "Contractor Response "The contractor shall arrive on site for all emergency calls within four (4) hours from notification. "Corrosion Coupons "The contractor shall run corrosion coupon tests on the open recirculating systems for mild steel and copper, continuously on 60-90 day intervals. The contractor shall furnish a written report documenting corrosion rates in mils/year on 60-90 day intervals. Corrosion rates shall be maintained below 1.0 mils/year for mild steel (average corrosion) and below 0.1 mils per year for copper coupons (average corrosion). "Failure to maintain specified corrosion levels can result in the termination of contract for cause. "Complete Water Analyses "The contractor shall perform a complete water analysis on all systems quarterly. These samples should be sent to the contractor's laboratory for the analysis. "Project list "In order to provide this location with optimum efficiency and effectiveness from the water treatment program, the contractor will establish a project list for each system treated. The project list contains special items that are to be accomplished by plant personnel, the contractor, or both. Items on the list are mutually agreed upon as being important / necessary. Each project on the list is given a priority, estimated starting and completion dates. The project list is reviewed and updated during regular review meetings. "Treatment Chemicals "Cooling Tower Treatment oThe cooling tower shall be treated with a liquid scale and corrosion inhibitor, containing QuadraSperse polymeric dispersants or approved equal; yellow metal corrosion inhibitors, mild steel corrosion inhibitors, and scale inhibitors. The products must effectively control corrosion and scale of ferrous metals, copper, bronze, brass and galvanized. For water conservation purposes, tower cycles must be maintained at 4-6 cycles of concentration at a pH of 9.0 max. The owner doesn't want pH control using acid or related compounds. oProgram must keep corrosion rates below 1 mil per year for mild steel (average corrosion) and below 0.1 mils per year for copper (average corrosion). Program must keep heat transfer surfaces free of mineral scale or other deposits. If mineral scale or other deposits are found, the contractor shall chemically and mechanically clean the equipment using his own manpower at his own cost. "Biocides oAll biocides must be registered with the US Environmental Protection Agency. oThe contractor shall provide a stabilized solid oxidizing biocide as the primary biocide. The contractor shall add the oxidizing biocide or alternative product in accordance with label instructions or manufacturer's guidelines, and sufficient to maintain the desired free halogen residual. oThe contractor shall also provide a non-oxidizing biocide that has proven effective in the control of aerobic slime forming bacteria, algae, fungi, yeasts and molds and other organisms. The non-oxidizing biocide shall be either 1.5% Isothiazolin or 50% Gluteraldehyde. The contractor shall provide necessary potable water treatment that must be NSF approved and recognized and approved by MDE for use in potable water treatment facilities. The potable water polymer treatment shall also be delivered via bulk tanker trucks.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAMHCS512/VAMHCS512/VA24513Q0025/listing.html)
 

Document(s)

Attachment
 

File Name: VA245-13-Q-0025 A00003 SITE VISIT QUESTIONS 1 OF 2.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=667505&FileName=VA245-13-Q-0025-A00003001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=667505&FileName=VA245-13-Q-0025-A00003001.pdf

 

File Name: VA245-13-Q-0025 A00003 SITE VISIT QUESTIONS 2 OF 2.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=667506&FileName=VA245-13-Q-0025-A00003002.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=667506&FileName=VA245-13-Q-0025-A00003002.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03018065-W 20130323/130321234951-47018148cdb5f5a8f142a1bc7c995ae1 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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