SOLICITATION NOTICE
65 -- Limited Source Justification
- Notice Date
- 3/26/2013
- Notice Type
- Fair Opportunity / Limited Sources Justification
- NAICS
- 339114
— Dental Equipment and Supplies Manufacturing
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, NMLC, 693 Neiman Street, FT Detrick, Maryland, 21702-9203, United States
- ZIP Code
- 21702-9203
- Solicitation Number
- N6264513RC30025
- Archive Date
- 4/25/2013
- Point of Contact
- Courtney A. Piar, Phone: 301-619-7467
- E-Mail Address
-
courtney.piar@med.navy.mil
(courtney.piar@med.navy.mil)
- Small Business Set-Aside
- N/A
- Award Number
- N62645-13-F-0008
- Award Date
- 3/20/2013
- Description
- LIMITED SOURCE JUSTIFICATION 1. IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY: This is a Limited Source Justification. The Naval Medical Logistics Command, acting on behalf of the Naval Dental Center Camp Pendleton and Naval medical Center San Diego, intends to award a delivery order against Federal Supply Schedule contract, GS-30F-0017J, pursuant to the authority of the Multiple Award Schedule Program. 2. NATURE/DESCRIPTION OF CONTRACT ACTION: This is a limited source action for a mobile dental unit provided by Lifeline Mobile, Inc, 2050 Mcgaw Road, Columbus, OH 43207. The Government intends on awarding a Firm Fixed Price delivery order. 3. DESCRIPTION OF REQUIRED SUPPLIES/SERVICES: The requirement is for an expansion to the current fleet of mobile dental units. The expansion shall include three (plus an option for 1 additional) mobile dental units (in total) for NDC Camp Pendleton and NMC San Diego. Two units are required for NDC Camp Pendleton and one is required for NMC San Diego. The units shall be consistent with the previous procurement of mobile dentals for Navy medical facilities. The units shall meet the following criteria; • Each mobile dental unit shall be comprised of a driver cabin and a separate clinic cabin. • Each mobile dental unit shall be new and manufactured after January 1st, 2012. • Each mobile dental unit shall be a truck chassis unit, not a bus or RV chassis unit. • Each mobile dental unit shall be equipped with a diesel engine. • Each mobile dental unit shall be capable of highway speeds up to 70 miles per hour without damage to the vehicle or properly stowed equipment within the vehicle. • Each mobile dental unit shall include tire changing equipment and at least one spare tire. • The clinic cabin interior dimensions shall be a minimum of 8ft (H) x 8ft (W) x 30ft (L). • Each mobile dental unit shall have an HVAC system to control temperature within the clinic cabin. • Each mobile dental unit shall have a designated patient waiting area in clinic cabin. • Each mobile dental unit shall have instrument/general storage cabinets • Each mobile dental unit shall include a water tank with at least a 50 gallon capacity and a water pump. • Each mobile dental unit shall have a room with lead-lined walls and/or curtain(s) designated for a Digital Dental Panoramic X-Ray: Planmeca-ProMax S2, or equivalent. • Each mobile dental unit shall include a sterilizer: Statim 5000, or equivalent. • Each mobile dental unit shall include an ultrasonic cleaner: Midmark M150, or equivalent. • Each mobile dental unit shall have two dental operatories. Each dental operatory shall contain the following equipment: o Fixed, Intraoral X-ray. o Dental Delivery System: A-Dec 532, or equivalent. o Assistant's Delivery System: A-Dec 551, or equivalent. o Dental Chair: A-Dec 511, or equivalent. o Dental Light: A-Dec 571, or equivalent. • Each mobile dental unit shall include dental digital imaging (DDI) capability which shall include: o Three (3) laptops, networked, with Digital Imaging Software for viewing of images from both the panoramic X-Ray unit and fixed intraoral unit: Apteryx DCV, or equivalent o Two (2) intraoral digital sensors, Size 1 o Three (3) intraoral digital sensors, Size 2 • No dental handpieces are required. • All dental equipment along with the vehicles shall be installed by the vehicle manufacturer. • Each mobile dental unit shall have a slide-out wall in each dental operatory. • The mobile dental units shall include a diesel generator and a shore power cord of at least 40 feet. • The mobile dental units shall include an oil-free air compressor and an evacuation system for the dental operatories. The air compressor and evacuation system shall be contained within the clinic cabin. They shall be not located on top, exterior of the cabin or under the chassis. • Each mobile dental unit shall include a fire stop system to prevent fire from spreading from the point of ignition to different compartments/areas of the mobile dental unit, minimizing damage. • Each mobile dental unit shall include a stabilizing/leveling system and backup camera. Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The system shall be compliant with the Food and Drug Administration (FDA) requirements to market and deliver medical products for use in the United States of America, even should delivery be requested outside of the United States. The claims made for the product shall comply with the regulations of the FDA with respect to products for marketing and delivery of a medical product for use in the United States of America, even should delivery be requested outside of the United States. The system shall be installed in compliance with OSHA requirements. 4. IDENTIFICATION OF THE JUSTIFICATION RATIONALE AND/OR DEMONSTRATION OF CONTRACTOR'S UNIQUE QUALIFICATIONS: The statutory authority which permits restricting consideration of schedule contractors to fewer than that required in 8.405-1 is 41 U.S.C. 251, as implemented by FAR 8.405-(6)(b)(1) Only one source is capable of responding. The Navy made an initial procurement of seven (7) mobile dental units in 2008 and a secondary procurement of ten (10) units in 2010. The previous procurement (MIPR # N6264510MP30025) of mobile dental units included a competitive source selection process that included market research of the Federal Supply Schedule, resulting in the identification of four potential vendors including: Lifeline Mobile, Farber Specialty Vehicles, General Truck and Body, and Mobile Specialty Vehicles. A technical evaluation was performed and Lifeline Mobile was selected as the only technically acceptable proposal. Lifeline recently completed the delivery of the ten (10) mobile dental units in Spring 2012 (MIPR N6264510MP30025). An expansion of three (3) additional units is required to meet mission requirements. The design of the mobile dental units, defined by the minimum requirements, was validated through the performance of the previously awarded contract for mobile dental units. Based on previous competitive selection, Lifeline Mobile was the only vendor capable of meeting the minimum requirements. No other vendor has demonstrated the capability of providing a technically acceptable unit. Lifeline Mobile is able to recreate the clinical configuration of the current fleet of units. Lifeline Mobile is the only vendor capable of providing a mobile dental unit with a truck chassis and two slide-out operatories on the Federal Supply Schedule. Lifeline Mobile is the only vendor capable of providing a mobile dental unit that meets the minimum requirements of the government and is on the Federal Supply Schedule. Lifeline Mobile is the only vendor capable of expanding the fleet of mobile dental units. 5. DETERMINATION OF BEST VALUE: In accordance with FAR 8.404(d), the VA has already determined the prices of equipment and fixed price services of the schedule contracts to be fair and reasonable. Therefore, ordering activities are not required to make a separate determination of fair and reasonable pricing. The Contracting Officer will determine, using the procedures in FAR 8.405, that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government's needs. The Contracting Officer may also seek additional discounts before placing the order. 6. DESCRIPTION OF MARKET RESEARCH: Market research was conducted in the February 2013 timeframe using several sources including the ECRI Healthdevices Sourcebook and GSA Advantage. The following additional sources were identified as vendors that could provide mobile dental units on the Federal Supply Schedule: Farber Specialty Vehicles, La Boit Inc., and Armor Metal Group Mason Inc. Farber Specialty Vehicles was evaluated as part of the previous procurement and was determined to be technically unacceptable. Farber Specialty Vehicles does not meet the minimum requirements of the government. La Boit and Armor Metal Group only offer bus-style units, which do not conform to the minimum requirements of the government. These vendors provide mobile dental units that are technically unacceptable and do not meet the minimum requirements of the government. 7. ANY OTHER SUPPORTING FACTS: This procurement uses a FSS Schedule and will be solicited and awarded in accordance with FAR Subpart 8.4. The previous requirement (MIPR # N6264510MP30025) was competed and technically evaluated. Proposals were received from four vendors including Lifeline Mobile, Farber Specialty Vehicles, General Truck and Body, and Mobile Specialty Vehicles. Lifeline Mobile was selected as the only technically acceptable proposal. No other vendors were able to propose technically acceptable products. 8. ACTIONS TAKEN TO REMOVE BARRIERS TO COMPETITION: All future requirements will be handled on a case-by-case basis. As the barriers that preclude the agency from the requirements of section 8.405-1 are due to limited vendors on schedule, no actions can be taken by this agency to remove those barriers. If additional vendors are added to the FSS for this equipment, they will be considered as applicable.
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