SOLICITATION NOTICE
D -- Libraray system Maintenance
- Notice Date
- 4/4/2013
- Notice Type
- Presolicitation
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, Office of Administration, 6011 Executive Blvd, 5th Floor, Rockville, Maryland, 20852-3804, United States
- ZIP Code
- 20852-3804
- Solicitation Number
- NIHOD2013415
- Point of Contact
- Lorraine M Geiser, Phone: 301-402-3349
- E-Mail Address
-
geiserl@od.nih.gov
(geiserl@od.nih.gov)
- Small Business Set-Aside
- N/A
- Description
- THIS IS A NOTICE OF INTENT, NOT A SOLICITATION FOR COMPETITIVE PROPOSALS. A SOLICITATION DOCUMENT WILL NOT BE ISSUED AND PROPOSALS WILL NOT BE REQUESTED. The National Institutes of Health, Office of Research Services (ORS), Division of Library Services intends to negotiate on a sole source basis with Innovative Interfaces, Inc., 5850 Shellmound Way, Emeryville, CA 94608 for preventive and remedial maintenance services for the Sierra Integrated Library System which is critical for NIH and HHS Library operations. NIH and HHS researchers would not be able to search for, find and connect to electronic resources if the Sierra system were not available. No solicitation exists for this requirement. The proposed contract action is for services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302. The product is a commercial item as defined in FAR Part 2.101. The period of performance shall be for one twelve (12) month period, with options to renew for two (2) successive twelve month periods. It is believed that Innovative Interfaces, Inc. is the sole source for this requirement under the authority of U.S.C. 253 ( c )(1) as set forth in the Federal Acquisitions Regulation (FAR) 6.302-1 (Only one responsible source and no other supplies and services will satisfy agency requirements) because of the following: Innovative Interfaces, Inc. hosts and supplies all equipment, software and maintenance. They can repair software problems and check on proper operation at a distance. The software is proprietary, and the equipment has been modified. It is therefore only this company that can operate and maintain the system. Interested parties may identify their interest and capability by responding to the requirement. This is NOT A SOLICITATION FOR COMPETIVE PROPOSALS. However, if any other interested party believes that it can meet the requirements, it may submit a statement of capability. The capability statement and any other information furnished must be in writing, and must contain material in sufficient detail to allow the Government to determine if the party can meet all of the requirements of the Statement of Work. Capability Statements and related materials must be received by the Contract Specialist, no later than April 17, 2013 at 11:00 A.M. Eastern Time. Written responses received after this date and time will not be accepted. A determination by the Government not to compete this proposed contract based on the responses received is solely within the discretion of the government. The information received will be considered solely for the purpose of whether to conduct a competitive procurement. Address responses via email only to the attention of: Lorraine Geiser, The National Institutes of Health, OLAO, Office of Acquisitions, email address: geiserl@od.nih.gov Statement of Work Project Title: Library System Maintenance Background Information The NIH Library is located in the Clinical Center, building 10. The NIH Library uses an integrated turnkey system with modules for online catalog, circulation system, acquisitions and serials control, and electronic resources management to provide access to its vast collection of electronic and print resources. The current system was developed by Innovative Interfaces, Inc. and purchased by the Library in 1988. The system is hosted by Innovative Interfaces, Inc. who supplies all equipment, software and maintenance. Innovative staff can repair software problems and check on proper operation at a distance. The software is proprietary, and cannot be modified by any outside source including the NIH Library. In addition, most of the equipment has been modified to work with the Innovative system. Therefore, only this company can continue to operate and provide maintenance for the present system. The system also hosts the Library catalogs for six NIH offices/libraries and 3 HHS libraries. Intention The intent of the contract is to obtain Automated Data Processing (ADP) preventive and remedial maintenance services for the Millennium Library System. The maintenance will cover all hardware and software listed in Attachment A. Contractor shall furnish maintenance, replacement parts, and support services required for the support of all items included in this contract within 48 hours. Contractor will make available maintenance and support services Monday through Friday 6:00 a.m. to 5:00 p.m. Pacific Time except on holidays. General Requirements 1. Independently, and not as an agent of the Government, the Contractor shall furnish all necessary labor, materials, supplies, equipment, and services (except as otherwise specified herein) and perform the work set forth below. 2. All work under this contract shall be monitored by the Project Officer. Specific Requirements 1. Contractor will make available maintenance and support services Monday through Friday 6:00 a.m. to 5:00 p.m. Pacific Time except on the following holidays: New Year's Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas. Contractor will make its best efforts to complete repairs within 48 hours of notice excluding weekends and holidays. Such maintenance service does not include repairs or replacement parts due to damage caused by lightning, fire, tornado, windstorm, hail, earthquake, explosion, smoke, aircraft, motor vehicle, collapse of building, strike, riot, power failure or fluctuation, or other cause originating by reason of other than normal operation of the equipment, or Government's negligence, or misuse of the equipment. Government agrees, as part of such maintenance service, to take reasonable care of the equipment and not permit persons other than authorized users to effect adjustments or repairs to the equipment. 2. On reasonable notice and at Contractor's expense, Contractor may require the NIH Library to permit Contractor to correct software bugs and carry out modifications to the system for the purpose of maintaining the system. Contractor will be responsible for all corrections at Contractor's expense. 3. The NIH Library will be informed of the release of new modules for the system (including the operating system) which may be acquired by the Library from Contractor at the then prevailing market price. Upgrades to the system software shall be installed at no cost to the Library. For the purpose of this document, the term upgrades shall mean improvements in the software which relate to operating performance but do not change the basic function of the software. 4. If the NIH Library adds any additional equipment and/or software modules to the Millennium system after the initial contract, the maintenance coverage shall be extended to include the new software/hardware. The maintenance charges for such equipment and/or software shall be based upon Contractors then-current maintenance price list. The 30-day warranty shall commence on the date of installation by the NIH Library of such additional software/hardware. The additional equipment and/or software shall be added to the maintenance coverage after such warranty expires. Government Responsibilities Library personnel shall not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract. Reporting Requirements The Contractor shall provide a detailed report of items covered by the maintenance contract and the itemized cost of maintenance each month to the following address: NIH Library, Room 1L-25A c/o Administrative Officer 10 Center Drive, MSC-1150 Bethesda, MD. 20892-1150 Packaging and Marking The Contractor shall be responsible for all packaging and shipment of replacement equipment. Approved manufacturers shipping containers shall be used with appropriate markings relevant to materials being shipped. ATTACHMENT A - Planned Expenditures SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT Innovative Interfaces Sun v240 Main Server 12 Months Innovative Interfaces 2GB Base Memory 12 Months Innovative Interfaces 20/40GB DAT tape drive 12 Months Innovative Interfaces Unlimited WebOPAC user licenses 12 Months Innovative Interfaces 35 staff user licenses 12 Months Innovative Interfaces Authority Control Module 12 Months Innovative Interfaces Acquisitions Module 12 Months Innovative Interfaces Bibliographic Module 12 Months Innovative Interfaces Circulation Module 12 Months Innovative Interfaces Electronic Claims 12 Months Innovative Interfaces E-mail Circ Notices 12 Months Innovative Interfaces File Transfer Software 12 Months Innovative Interfaces Gateway Software 12 Months Innovative Interfaces Inventory Control Software 12 Months Innovative Interfaces Network OCLC 12 Months Innovative Interfaces Serials Control Module 12 Months Innovative Interfaces Serials Invoice Interface 12 Months Innovative Interfaces Web Server Software 12 Months Innovative Interfaces 4 Scoping Locations 12 Months Innovative Interfaces Review Files 12 Months Innovative Interfaces Z39.50 Server Interface 12 Months Innovative Interfaces Z39.50 Client/Broadcast Interface 12 Months Electronic Resource Management 12 Months WebBridge 12 Months SIP2 Interface (2 total) 12 Months License System for NIEHS 12 Months Innovative Interfaces Review Files 12 Months Item Status API for Biblotheca RFID Systems 12 Months Circa Wireless Assistant 12 Months Circa Wireless Inventory 12 Months RSS FeedBuilder 12 Months Centers for Medicare & Medicaid Services Library 12 Months Hosting Fee (Prorated) November 2013 - March 2014 5 Months
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/OoA/NIHOD2013415/listing.html)
- Place of Performance
- Address: 9000 Rockville Pike, Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN03028943-W 20130406/130404234908-734e259a0d7295e60f96b96079fc9b5b (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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