SOLICITATION NOTICE
12 -- Inspect, Maintain &Certify Portable & Wheeled Halon Fire Extinguishers & Wet/Dry Chemical Extinguishing Systems - Combo Fire Exting. Package
- Notice Date
- 4/4/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- Department of the Air Force, Air Force Global Strike Command, 341 CONS, 7015 Goddard Drive, Malmstrom AFB, Montana, 59402, United States
- ZIP Code
- 59402
- Solicitation Number
- FA4626-FIRE
- Archive Date
- 5/22/2013
- Point of Contact
- Brenda K. Slater, Phone: 406-731-4003, Stephanie Rearick, Phone: 406-731-3996
- E-Mail Address
-
Brenda.Slater@us.af.mil, stephanie.rearick@us.af.mil
(Brenda.Slater@us.af.mil, stephanie.rearick@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Combination Synopsis/Solicitation Atch 3, Wet/Dry Chemical Fire Extinguishing Systems PWS Atch 2 Portable & Wheeled Halon Fire Extinguisher PWS Atch 1, Bid Schedule COMBINED SYNOPSIS/SOLICITATION INSPECTION, MAINTENANCE, AND CERTIFICATION OF 341 CIVIL ENGINEERING SQUADRON PORTABLE FIRE EXTINGUISHERS, WHEELED HALON FIRE EXTINGUISHERS AND WET/DRY CHEMICAL EXTINGUISHING SYSTEMS MALMSTROM AIR FORCE BASE, MONTANA (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance (IAW) the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). The Government reserves the right to award one or multiple contracts for a base year plus four option periods based on the contractor's ability to meet the licensing and certification requirements and competitive pricing, resulting in the best value to the Government. Performance Work Statements (PWS) are provided in Attachments 2 and 3. Submit written quotes (oral quotes will not be accepted) on solicitation number FA4626-FIRE. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-64. (iv) This procurement is being issued full and open to all interested parties. The North American Industry Classification System (NAICS) code is 811310, Commercial and Industrial Repair and Maintenance. (v) Contract line items: Description Base Opt 1 Opt 2 Opt 3 Opt 4 Annual inspection and maintenance of portable fire extinguishers 0001 1001 2001 3001 4001 6-year maintenance of portable fire extinguishers, including recharging 0002 1002 2002 3002 4002 12-year hydrostatic testing of portable fire extinguishers 0003 1003 2003 3003 4003 Purchase of additional portable fire extinguishers 0004 1004 2004 3004 4004 Annual inspection and maintenance of wheeled halon fire extinguishers 0005 1005 2005 3005 4005 Annual and semi-inspection and certification of wet/dry chemical fire extinguishing systems 0006 1006 2006 3006 4006 Emergency service call for wet/dry chemical fire extinguishing systems 0007 1007 2007 3007 4007 Annual and semi-annual inspection of spray booths 0008 1008 2008 3008 4008 6-year hydrostatic testing wheeled halon fire extinguishers NA NA 2009 NA NA (vi) Description of requirement: This combined synopsis/solicitation is for inspection and maintenance services of portable fire extinguishers, wheeled halon fire extinguishers, and wet/dry chemical extinguishing systems located in Civil Engineering Squadron (CES)-maintained facilities at Malmstrom Air Force Base (MAFB) and the 341st Missile Complex. The contractor shall provide all technicians, equipment, tools, labor, materials, and supplies necessary to provide inspection and maintenance of all portable fire extinguishers, wheeled halon fire extinguishers, and wet/dry chemical extinguishing systems IAW the PWSs; Attachments 2 and 3 of this document. The portable fire extinguishers and wheeled halon fire extinguishers pertaining to this requirement are located on MAFB in CES-maintained facilities. The wet/dry chemical extinguishing systems, which include spray booths with exhaust fans, are located in the exhaust hood and ductwork above cooking surfaces in the commercial kitchens utilized in CES-maintained facilities on Malmstrom AFB and the 341st Missile Complex. (vii) Period of performance is 5 years from date of award; a 1-year base period plus four 1-year option periods. (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this solicitation. To be considered responsive, offerors shall submit the following: • Completed Bid Schedule, including all option years, for any of the following(Atch 1): • Inspection and maintenance of portable fire extinguishers, wheeled halon fire extinguishers, and their related line items (CLINS X001, X002, X003, X004, X005) • Inspection, maintenance and certification of wet/dry chemical extinguishing systems and their related line items (CLINS X006, X007, X008, 2009) • or all of the above (CLINS X001, X002, X003, X004, X005, X006, X007, X008, 2009) • Current State of Montana Fire Prevention License (for the wet/dry chemical extinguishing systems a Special Agent Fire Suppression System endorsement is required) • Current Manufacturer's Training Certification • Any other fill-in clauses and provisions that are included in this solicitation (ix) The provision at FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition. The Government will award one or multiple contracts for a base year plus four option periods based on the contractor's ability to meet the licensing and certification requirements and competitive pricing, resulting in the best value to the Government. (x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. All firms or individuals submitting a quote shall include a completed copy of this provision or have a current registration in the online System for Award Management (SAM) at https://www.sam.gov. SAM must be current at award. IF YOUR SAM REGISTRATION IS NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation), applies to this acquisition. (xiii) The following additional contract requirement(s) or terms and conditions apply to this acquisition and are consistent with customary commercial practices: THE FOLLOWING CLAUSES AND PROVISIONS ARE INCLUDED BY REFERENCE: 52.203-3 Gratuities 52.203-6 Restrictions on Subcontractors Sales to the Government (Sep 2006)--Alt 1 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-12 Limitation on Payments to Influence Certain Transactions 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6 Protecting the Government's Interest When Subcontracting with Contractor's Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.217-5 Evaluation of Options 52.222-3 Convict Labor 52.222-17 Nondisplacement of Qualified Workers 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity Veterans 52.222-36 Affirmative Action for Workers with Disabilities 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans 52.222-40 Notification of Employee Rights under the National Labor Relations Act 52.222-41 Service Contract Act of 1965 52.222-43 Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts) 52.222-50 Combat Trafficking in Persons 52.222-54 Employment Eligibility Verification 52.229-3 Federal, State, and Local Taxes 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claims 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.242-13 Bankruptcy 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.212-7001(Dev.) Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items 252.232-7003 Electronic Submission of Payment Requests 5352.201-9101 Ombudsman (Headquarters Global Strike Command/A7K, 41 Orville Wright, Ste. 202, Barksdale AFB, LA 71110-2415, (318) 456-6336.) 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) 5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations (AUG 2007) THE FOLLOWING CLAUSES AND PROVISIONS ARE INCLUDED BY FULL TEXT: 52.217-8 - Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days. (End of Clause) 52.217-9 - Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months. (End of Clause) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage Fringe Benefits Fire Extinguisher Repairer WG-6 $19.22 $6.97 (End of Clause) 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://farsite.hill.af.mil http://www.acq.osd.mil/dpap/dars/dfars/index.htm (End of Clause) 52.252-6, Authorized Deviations In Clauses (Apr 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Jan 2009) The Contractor shall inform its employees in writing of employee whistleblower rights and protections under 10 U.S.C. 2409, as described in Subpart 203.9 of the Defense Federal Acquisition Regulation Supplement. (End of clause) 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Feb 2013) (a) Definition. "Covered DoD official" is defined in the clause at 252.203-7000, Requirements Relating to Compensation of Former DoD Officials. (b) By submission of this offer, the offeror represents, to the best of its knowledge and belief, that all covered DoD officials employed by or otherwise receiving compensation from the offeror, and who are expected to undertake activities on behalf of the offeror for any resulting contract, are presently in compliance with all post-employment restrictions covered by 18 U.S.C. 207, 41 U.S.C. 2101-2107, and 5 CFR parts 2637 and 2641, including Federal Acquisition Regulation 3.104-2. (End of provision) 252.204-7003 Control of Government Personnel Work Product (APR 1992) The Contractor's procedures for protecting against unauthorized disclosure of information shall not require Department of Defense employees or members of the Armed Forces to relinquish control of their work products, whether classified or not, to the Contractor. (End of clause) 252.209-7004 Subcontracting with Firms That Are Owned or Controlled by the Government of a Terrorist Country (DEC 2006) (a) Unless the Government determines that there is a compelling reason to do so, the Contractor shall not enter into any subcontract in excess of $30,000 with a firm, or a subsidiary of a firm, that is identified in the Excluded Parties List System as being ineligible for the award of Defense contracts or subcontracts because it is owned or controlled by the government of a terrorist country. (b) A corporate officer or a designee of the Contractor shall notify the Contracting Officer, in writing, before entering into a subcontract with a party that is identified, on the List of Parties Excluded from Federal Procurement and Nonprocurement Programs, as being ineligible for the award of Defense contracts or subcontracts because it is owned or controlled by the government of a terrorist country. The notice must include the name of the proposed subcontractor and the compelling reason(s) for doing business with the subcontractor notwithstanding its inclusion on the List of Parties Excluded from Federal Procurement and Nonprocurement Programs. (End of clause) 252.232-7006, Wide Area Workflow Payment Instructions (Jun 2012) (a) Definitions. As used in this clause- "Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization. "Document type" means the type of payment request or receiving report available for creation in Wide Area Work Flow (WAWF). "Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall- (1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/ (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. F2W3D2 (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F67100 Issue By DoDAAC FA4626 Admin DoDAAC FA4626 Inspect By DoDAAC F2W3D2 Ship To Code F2W3D2 Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) F2W3D2 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. a. rickey.nacarato@us.af.mil b. kenneth.murphy.3@us.af.mil c. brenda.slater@us.af.mil d. stephanie.rearick@us.af.mil (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. (End of clause) 252.232-7010 Levies on Contract Payments (DEC 2006) (a) 26 U.S.C. 6331(h) authorizes the Internal Revenue Service (IRS) to continuously levy up to 100 percent of contract payments, up to the amount of tax debt. (b) When a levy is imposed on a payment under this contract and the Contractor believes that the levy may result in an inability to perform the contract, the Contractor shall promptly notify the Procuring Contracting Officer in writing, with a copy to the Administrative Contracting Officer, and shall provide- (1) The total dollar amount of the levy; (2) A statement that the Contractor believes that the levy may result in an inability to perform the contract, including rationale and adequate supporting documentation; and (3) Advice as to whether the inability to perform may adversely affect national security, including rationale and adequate supporting documentation. (c) DoD shall promptly review the Contractor's assessment, and the Procuring Contracting Officer shall provide a written notification to the Contractor including- (1) A statement as to whether DoD agrees that the levy may result in an inability to perform the contract; and (2)(i) If the levy may result in an inability to perform the contract and the lack of performance will adversely affect national security, the total amount of the monies collected that should be returned to the Contractor; or (ii) If the levy may result in an inability to perform the contract but will not impact national security, a recommendation that the Contractor promptly notifies the IRS to attempt to resolve the tax situation. (d) Any DoD determination under this clause is not subject to appeal under the Contract Disputes Act. (End of clause) 252.243-7001 Pricing of Contract Modifications (DEC 1991) When costs are a factor in any price adjustment under this contract, the contract cost principles and procedures in FAR Part 31 and DFARS Part 231, in effect on the date of this contract, apply. (End of clause) 252.243-7002 Requests for Equitable Adjustment (DEC 2012) (a) The amount of any request for equitable adjustment to contract terms shall accurately reflect the contract adjustment for which the Contractor believes the Government is liable. The request shall include only costs for performing the change, and shall not include any costs that already have been reimbursed or that have been separately claimed. All indirect costs included in the request shall be properly allocable to the change in accordance with applicable acquisition regulations. (b) In accordance with 10 U.S.C. 2410(a), any request for equitable adjustment to contract terms that exceeds the simplified acquisition threshold shall bear, at the time of submission, the following certificate executed by an individual authorized to certify the request on behalf of the Contractor: I certify that the request is made in good faith, and that the supporting data are accurate and complete to the best of my knowledge and belief. (Official's Name) (Title) (c) The certification in paragraph (b) of this clause requires full disclosure of all relevant facts, including (1) Certified cost or pricing data, if required, in accordance with subsection 15.403-4 of the Federal Acquisition Regulation (FAR); and (2) Data other than certified cost or pricing data, in accordance with subsection 15.403-3 of the FAR, including actual cost data and data to support any estimated costs, even if certified cost or pricing data are not required. (d) The certification requirement in paragraph (b) of this clause does not apply to (1) Requests for routine contract payments; for example, requests for payment for accepted supplies and services, routine vouchers under a cost-reimbursement type contract, or progress payment invoices; or (2) Final adjustments under an incentive provision of the contract. (End of clause) (Revised June 29, 2012) L-514 CONTRACTOR PASSES Procedures for contractors obtaining entry authority on Malmstrom AFB: Access for contractors entering Malmstrom AFB may be permitted providing the contractor follows the procedures set forth below and 341 SW Pamphlet 31-103 (available at Visitor Control Center) and meets the security standards including applicable background checks. Access for contractors entering Malmstrom AFB will be permitted to contractor personnel who obtain proper credentials and passes through one of the two main entry points (Commercial Gate on 2nd Ave North or 10th Ave North Gate). Retired military members and dependents of active duty or retired military members who are employed by your company may use their retired or dependent Armed Forces Identification Card to enter Malmstrom AFB; however, they must still obtain a contractor's pass through the Visitor's Center located outside of the Commercial gate. In the event of increased force protection conditions, retired military members and the dependents of active duty or retired military personnel without a contractor's pass will be required to follow the security measures enacted under the respective force protection condition. Contractor's badges will be obtained in the following manner: a. First, contractor employees must already have adequate identification such as a driver's license or company ID card. This identification should include, as a minimum, the physical description of the individual (i.e., height, weight, date of birth, eye and hair color), a picture of the individual, and the individual's signature. b. Upon award of a contract, the contractor will be issued an Entry Authorization List (EAL) by the contract administrator in 341 CONS. The contractor will need to submit the required information for the EAL to the contract administrator in 341 CONS prior to contractor personnel coming to Malmstrom AFB. c. Upon initial entrance to Malmstrom AFB, contractors' personnel shall obtain a contractor's pass from the Visitor's Center where the EAL will be filed. Contractor passes will be valid for the duration of the contract. The contractor will be required to resubmit a new EAL upon exercising option years, contract renewals or extensions, and adding or subtracting names to and from the EAL. d. If contractors need access to Malmstrom AFB for time(s) outside of the performance period of the contract (i.e., administrative issues, warranty issues, site visits), they will need to be vouched on by the customer, or supporting agency, of the respective contract they are associated with. e. At the time contractors initially come to the Visitor's Center to obtain their pass, they will be required to fill out DD Form 1172, which the Visitor's Center will issue and maintain. f. It will be the sole responsibility of the contractor to renew, remove, and add employees to the EAL. In order to renew, remove or add names to the EAL the contractor must follow the same processes as if they were submitting the EAL for the first time. g. For existing contracts that are already in progress, contractors will follow the procedures mentioned above if any person(s) need a new or updated pass. h. Any other instances where contractors need access to Malmstrom AFB will be dealt with on a case-by-case basis in which the customer, or supporting agency, will need to sponsor contractor personnel entry and accompany them while on base. i. All passes must be returned to 341 SFS (Visitor Center) upon completion of the contract, or personal no longer require access to the installation, under performance of this contract. j. Vehicles owned by your firm will be permitted entry to Malmstrom AFB if they are conspicuously marked with your firm's name or logo, with the exception of magnetic signs, when you have contract requiring performance on the base. If your vehicles are not so marked, it will be necessary for you to obtain a temporary vehicle registration for each vehicle to be operated on Malmstrom AFB. This registration is accomplished by the contractor or designated representative at the Pass and Registration Section. Proof of ownership and a current valid driver's license are required for vehicle registration. You or your representative will be required to certify in writing that your firm carries insurance on your vehicle or vehicles as outlined below: i. $10,000 Property Damage Liability. ii. $25,000 Personal Liability for each person. iii. $50,000 Personal Liability for each accident. Note: Each vehicle must be insured for the above limits if not already covered in your contract. (End of Clause) Wage Determination 2005-2317, Revision 12, dated 13 June 2012 applies to this solicitation and can be viewed in full text at www.wdol.gov. (xiv) DPAS Rating does not apply to this acquisition. (xv) Quote(s) are required to be received NO LATER THAN 2:00 PM MST, Tuesday, 07 May 2013. Quote must be emailed to brenda.slater@us.af.mil or faxed to (406) 731-3748 to the attention of Brenda K. Slater. Courtesy copy Stephanie Rearick at email address stephanie.rearick@us.af.mil or fax to (406) 731-3748 to the attention of Stephanie Rearick. Please follow-up quote submission with a phone call to ensure receipt. (xvi) Direct your questions to Brenda K. Slater at (406) 731-4003 or e-mail address brenda.slater@us.af.mil or Stephanie Rearick at (406) 731-3996 or e-mail address stephanie.rearick@us.af.mil. 3 Attachments: 1. Bid Sheet #1 for Portable & Wheeled Fire Extinguishers and Wet/Dry Fire Extinguishing Systems 2. Portable & Wheeled Fire Extinguishers PWS 3. Chemical Extinguishing Systems PWS
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- Place of Performance
- Address: Malmstrom Air Force Base, Great Falls, Montana, 59402, United States
- Zip Code: 59402
- Zip Code: 59402
- Record
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