Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 10, 2013 FBO #4155
DOCUMENT

J -- VISN 23 Imaging Equipment Maintenance Services Modalities - Attachment

Notice Date

4/8/2013
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;VA Black Hills HCS;Fort Meade Campus;113 Comanche Rd.;Fort Meade SD 57741
 

ZIP Code

57741
 

Solicitation Number

VA26313R1106
 

Response Due

4/23/2013
 

Archive Date

6/22/2013
 

Point of Contact

Jonathan Allen
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs is seeking interested sources for a requirement entitled: Imaging Systems Maintenance. The requirement consists of the following draft Statement of Work: DRAFT STATEMENT OF WORK PHILIPS IMAGING EQUIPMENT MAINTENANCE SERVICE CONTRACT 1)SCOPE: The Contractor shall provide maintenance on specific Philips Medical Systems imaging equipment at VISN 23 facilities listed below in accordance with the attached equipment list. (Appendix 1). 2)CONTRACT PERIOD: Contract period shall be one year from October 1, 2013 through September 30th, 2014. The contract will also contain the provision for 4 annual renewal option years. 3)QUALIFICATIONS: To be considered eligible for consideration, bidders must have a field service representative located within 5 hours of each medical center located in VISN 23 (i.e. Iowa, Nebraska, Minnesota, North Dakota and South Dakota) that has been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment he/she is being asked to work on. Bidders must provide, upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. All parts used shall be OEM parts only. Reverse engineered and/or refurbished parts shall not be utilized under the terms of this contract without explicit permission, in writing, from the Contracting Officer. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer. 4)SERVICES TO BE PROVIDED: a)General: i)Contractor will provide the necessary manpower and supervision to properly execute the maintenance of the equipment listed in Appendix 1. ii)A "Field Service Report" (FSR) must be generated and a copy given to respective VISN 23 Biomedical Engineering point of contact at each facility (Appendix 2) or designee after each episode of scheduled maintenance. b)Maintenance: i)Corrective maintenance will be conducted as specified within each level of service (Full, co-op, time & materials). In addition, the following options will be made available: (1)Tube and Detector Coverage - On-site troubleshooting, repair, and replacement of tubes and detectors. (2)Extended Labor and Preventative Maintenance Hours - Extended hours and days beyond Monday-Friday: 8am - 5pm. (3)Response Time - The contractor will detail standard response times associated with service coverage levels and the options available. (4)Parts Delivery Speed - The contractor will detail standard parts delivery speed associated with service coverage levels and the options available. (5)Chiller and Ambient Experience Coverage - On-site troubleshooting, repair, and replacement of parts for the chiller and Ambient Experience system for MRI systems. (6)Extended Brilliance Workstation Coverage - On-site troubleshooting, repair, and replacement of parts for the Extended Brilliance Workstation. ii)Predictive/Preventative Maintenance will be performed by the contractor at the intervals that are in accordance with the manufacturer's recommendations, but no less than annually. iii)The contractor will furnish any required "PM kits" needed to perform Predictive Maintenance. iv)The contractor will have the following remote capabilities: (1)Remote Desktop - The contractor shall troubleshoot issues real-time through shared access of consoles. (2)Remote Software Updates - Received and installed remotely upon release. (3)Remote Support System - The contractor shall remotely monitor parameters of the medical equipment and monitor, report, and correct any deviations in system performance. (4)Remote Education & Expertise - The contractor shall deliver clinical and technical expertise for education and assistance for troubleshooting. (5)Security - The contractor shall meet all government requirements regarding remote data connectivity. Definitions of Coverage Levels i)Full Service - This agreement has all corrective and preventative maintenance completed by the contractor. ii)Co-Op - This agreement calls for a first look by in-house biomedical engineering staff before contracted service is utilized. Corrective maintenance is completed without additional cost, but the amount of available labor hours may or may not be capped. Preventative maintenance is not normally covered under this agreement, but may be an option to include. Any parts utilized in maintenance may or may not be covered. iii)Time & Materials - There is no agreement in place on the modality. Any maintenance (corrective, preventative) completed and parts or kits utilized will be charged as it occurs under a separate purchase order. c)Documentation: A documentation package acceptable for Joint Commission purposes will be maintained by the contractor and made available to each medical center in VISN 23. Required features include, at a minimum: i)Serial Number of equipment serviced. ii)Any and all work performed on a particular date. iii)Predictive Maintenance - The contractor will perform PM according to manufacturer's specifications. The contractor will have written procedures to be followed and documented evidence that each piece of equipment has been inspected according to those procedures. d)New Equipment: Equipment may be added or deleted from the service contract as needed upon notification by the Contracting Officer (to be documented in writing via contract amendment). Deleted equipment will be credited in the full amount if deleted before any scheduled maintenance has been performed on it. e)Changes in Service: Equipment coverage levels may be changed (increased or decreased) as needed upon notification by the Contracting Officer (to be documented in writing via contract amendment). Altered coverage levels will be credited in the full amount if altered before any scheduled maintenance has been performed. 5)SPECIAL INSTRUCTIONS: a)Contractor Check-In: The contractor's representative will contact the facilities Biomedical Engineering point of contact as listed in Appendix 2, to schedule and check-in prior to performing maintenance services at the respective facilities. b)Documentation: At the conclusion of each maintenance visit, the contractor will provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced; the name of the representative, and the services performed and parts replaced. The reports will be delivered to Biomedical Engineering Department. 6)TERMS AND CONDITIONS: a)User Responsibility: The contractor will not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment. b)Exclusions: Service does not include electrical work external to the equipment. Any external electrical work required will be completed by VA Biomedical Engineering. ? Appendix 1: EQUIPMENT LIST IDVISN 23 Facility Modality TypeEquipment ModelVA Equipment ID#Philips Site ID 1Black Hills VA Health Care System - Ft. Meade CampusCT ScannerBrilliance 6427790548924 2Black Hills VA Health Care System - Ft. Meade CampusMRIMobile 1.527865548359 3Black Hills VA Health Care System - Ft. Meade CampusMRIAchieva XR 1.53656351846064 4Black Hills VA Health Care System - Ft. Meade CampusSPECT/CTBrightView XCT3295144269330 5Black Hills VA Health Care System - Ft. Meade CampusUltrasound - CardiologyHD113373150307509 6Black Hills VA Health Care System - Ft. Meade CampusUltrasound - RadiologyIU223663355401883 7Black Hills VA Health Care System - Ft. Meade CampusUltrasound - CardiologyIE333212745688162 8Black Hills VA Health Care System - Hot SpringsCT ScannerBrilliance 16 Mobile3031341936342 9Black Hills VA Health Care System - Hot SpringsSPECT/CTBrightView XCT3311644320197 10Black Hills VA Health Care System - Hot SpringsUltrasound - CardiologyIE333301249497771 11Black Hills VA Health Care System - Hot SpringsUltrasound - RadiologyIU223663955483013 12Central Iowa VA Health Care System - Marshalltown CBOCCR ReaderELEVA S PLUS300528553715704 13Central Iowa VA Health Care SystemCR ReaderELEVA S PLUS299064247280887 14Central Iowa VA Health Care SystemCR ReaderCORADO300529253716656 15Central Iowa VA Health Care SystemCR ReaderELEVA S PLUS300529353716681 16Central Iowa VA Health Care SystemCT ScannerBrilliance 642977043552503 17Central Iowa VA Health Care SystemCT ScannerBrilliance 64298117541445178 18Central Iowa VA Health Care SystemDigital RadiographyDigital Diagnost298681041443585 19Central Iowa VA Health Care SystemIR SuiteFD202977241540203 20Central Iowa VA Health Care SystemMRIAchieva XR 1.5299323647587744 21Central Iowa VA Health Care SystemNuc. Med. CameraBrightview298118442474754 22Central Iowa VA Health Care SystemRF RoomEasyDiagnostic2942948532978 23Central Iowa VA Health Care SystemRF RoomEleva299325645170486 24Central Iowa VA Health Care SystemSPECT/CTBrightView XCT299370644317308 25Central Iowa VA Health Care SystemUltrasound - CardiologyIE33298006045684604 26Central Iowa VA Health Care SystemUltrasound - CardiologyIE33300982055503342 27Central Iowa VA Health Care SystemUltrasound - RadiologyS7-2 TEE Probe299824051258718 28Central Iowa VA Health Care SystemUltrasound - RadiologyIU22301079755366768 29Central Iowa VA Health Care SystemUltrasound - RadiologyIU22301079855366045 30Fargo VA Health Care SystemCT ScannerBrilliance 6415139548919 31Fargo VA Health Care SystemDigital RadiographyDigital Diagnost1766142197984 32Fargo VA Health Care SystemDigital RadiographyDigital Diagnost1766541444620 33Fargo VA Health Care SystemDigital RadiographyDigital Diagnost1930845168487 34Fargo VA Health Care SystemIR SuiteAllura Xper FD201914741691748 35Fargo VA Health Care SystemMRIAchieva XR 1.52041447699900 36Fargo VA Health Care SystemNuc. Med. CameraForte16207553111 37Fargo VA Health Care SystemRF RoomEasyDiagnostic12105505798 38Fargo VA Health Care SystemSPECT/CTBrightView XCT2001744320695 39Iowa City VA Health Care System - Bettendorf CBOCDigital RadiographyDigital Diagnost298707041445288 40Iowa City VA Health Care System - Quincy CBOCCR ReaderELEVA S PLUS300531953740962 41Iowa City VA Health Care System - Decorah CBOCDigital RadiographyDigital Diagnost301127853097266 42Iowa City VA Health Care System - SterlingDigital RadiographyDigital Diagnost301035453415294 43Iowa City VA Health Care System - WaterlooDigital RadiographyDigital Diagnost301129057097310 44Iowa City VA Health Care SystemCR ReaderCorado299465347181666 45Iowa City VA Health Care SystemCR ReaderCorado30053017150489 46Iowa City VA Health Care SystemCR ReaderCorado30053077150490 47Iowa City VA Health Care SystemCT ScannerBrilliance 642959251535829 48Iowa City VA Health Care SystemCT ScannerBrilliance 642971823548631 49Iowa City VA Health Care SystemDigital RadiographyDigital Diagnost298010341443900 50Iowa City VA Health Care SystemDigital RadiographyDigital Diagnost298004841445503 51Iowa City VA Health Care SystemDigital RadiographyDigital Diagnost298774842422594 52Iowa City VA Health Care SystemDigital RadiographyDigital Diagnost298773842422592 53Iowa City VA Health Care SystemMRIAchieva 1.52969196546637 54Iowa City VA Health Care SystemNuc. Med. CameraSkylight2963942542242 55Iowa City VA Health Care SystemRF RoomEasyDiagnost Eleva DRF2963819537091 56Iowa City VA Health Care SystemRF RoomMultiDiagnost Eleva299441141445127 57Iowa City VA Health Care SystemSPECT/CTBrightView XCTNewNew 58NWI VA Health Care System - Grand IslandCT ScannerBrilliance 64299475144320795 59NWI VA Health Care System - Grand IslandDigital RadiographyDigital Diagnost298631841446047 60NWI VA Health Care System - Grand IslandRF RoomEleva2975864553441 61NWI VA Health Care System - LincolnCT ScannerBrilliance 64298537542261839 62NWI VA Health Care System - LincolnDigital RadiographyDigital Diagnost298797643708610 63NWI VA Health Care System - LincolnRF RoomEleva2977464553275 64NWI VA Health Care System - LincolnSPECT/CTBrightView XCT300856344284504 65NWI VA Health Care System - OmahaCT ScannerBrilliance 642963747535944 66NWI VA Health Care System - OmahaCT ScannerBrilliance 642980460548692 67NWI VA Health Care System - OmahaDigital RadiographyDigital Diagnost298713341446130 68NWI VA Health Care System - OmahaDigital RadiographyDigital Diagnost298713441446115 69NWI VA Health Care System - OmahaIR SuiteAllura Xper FD20 Biplane299702750116824 70NWI VA Health Care System - OmahaIR SuiteAllura Xper FD202955243544184 71NWI VA Health Care System - OmahaIR SuiteAllura Xper FD202974706553697 72NWI VA Health Care System - OmahaMRIAchieva XR 1.5298778243440486 73NWI VA Health Care System - OmahaNuc. Med. CameraForte2955160522313 74NWI VA Health Care System - OmahaPET/CTGemini300390047621856 75NWI VA Health Care System - OmahaRF RoomEleva2963098533562 76NWI VA Health Care System - OmahaSPECT/CTBrightView XCT300339444258802 77Sioux Falls VA Health Care SystemCT ScannerBrilliance 6415624548925 78Sioux Falls VA Health Care SystemDigital RadiographyDigital Diagnost1731942236308 79Sioux Falls VA Health Care SystemDigital RadiographyDigital Diagnost1880544537739 80Sioux Falls VA Health Care SystemMRIAchieva XR 1.51990949803751 81Sioux Falls VA Health Care SystemNuc. Med. CameraBrightView1868842722285 82Sioux Falls VA Health Care SystemSPECT/CTBrightView XCT1896647749944 83St. Cloud VA Health Care SystemC-ArmBV Pulsera2056551238176 84St. Cloud VA Health Care SystemCR ReaderELEVA S PLUS2292953895658 85St. Cloud VA Health Care SystemCR ReaderELEVA S PLUS2348153895537 86St. Cloud VA Health Care SystemCR ReaderCorado234937126383 87St. Cloud VA Health Care SystemCT ScannerBrilliance 641747342394025 88St. Cloud VA Health Care SystemDigital RadiographyDigital Diagnost1810542382605 89St. Cloud VA Health Care SystemRF RoomEleva1712141487231 90St. Cloud VA Health Care SystemUltrasound - CardiologyIE332262453427491 91St. Cloud VA Health Care SystemUltrasound - RadiologyIU222342554221528 92St. Cloud VA Health Care SystemUltrasound - RadiologyIU222419555104618 93St. Cloud VA Health Care System - BrainerdDigital RadiographyDigital Diagnost2418453122065 94St. Cloud VA Health Care System - BrainerdCR ReaderELEVA S PLUS300531353723307 Appendix 2: Facility and Point of Contact list for VISN 23 FacilityAddressPoint of ContactPhone Number VA Black Hills Health Care System - Ft. Meade Campus113 Comanche Road Fort Meade, SD 57741Josh Harden/Curt Weber605.347.2511 x7220 VA Black Hills Health Care System - Hot Springs Campus500 N 5th Street Hot Springs, SD 57747Josh Harden/Curt Weber605.347.2511 x7220 Des Moines Division - VA Central Iowa Health Care System3600 30th Street Des Moines, IA 50310Todd Robinson/Dannie Boatright515.699.5830 VA Marshalltown CBOC101 Iowa Avenue Marshalltown, IA 50158Todd Robinson/Dannie Boatright515.699.5830 Iowa City VA Health Care System601 Highway 6 West Iowa City, IA 52246-2208Kate Beardsley319.338.0581 x6807 VA Bettendorf CBOC2979 Victoria Street Bettendorf, IA 52722Kate Beardsley319.338.0581 x6807 VA Decorah CBOC915 Short Street, Suite 163 Decorah, IA 52101Kate Beardsley319.338.0581 x6807 VA Dubuque CBOC200 Mercy Drive, Suite 106 Dubuque, IA 52001Kate Beardsley319.338.0581 x6807 VA Quincy CBOC721 Broadway Street Quincy, IL 62301Kate Beardsley319.338.0581 x6807 VA Sterling CBOC406 Avenue C Sterling, IL 61081Kate Beardsley319.338.0581 x6807 VA Waterloo CBOC945 Tower Park Drive Waterloo, IA 50701Kate Beardsley319.338.0581 x6807 Fargo VA Health Care System2101 Elm Street Fargo, ND 58102Bob Edie701.239.3700 x3734 Omaha Division - VA Nebraska Western Iowa Health Care System4101 Woolworth Ave. Omaha, NE 68105Jim Mazurek402.346.8800 x4468 Grand Island Division - VA Nebraska Western Iowa Health Care System2201 North Broadwell Ave. Grand Island, NE 68803Jim Mazurek402.346.8800 x4468 Lincoln Division - VA Nebraska Western Iowa Health Care System600 South 70th Street Lincoln, NE 68510Jim Mazurek402.346.8800 x4468 Sioux Falls VA Health Care System2501 W. 22nd Street, PO Box 5046 Sioux Falls, SD 57117Troy Mergen605.336.3230 x7097 St. Cloud VA Health Care System4801 Veterans Dr Saint Cloud, MN 56303Chris Harpole320.255.6480 x6445 VA Brainerd CBOC723 NW 7th Street Brainerd, MN 56401Chris Harpole320.255.6480 x6445 The North American Industry Classification System (NAICS) code for this project is 811219 Other Electronic and Precision Equipment Repair and Maintenance with an associated small business size standard of $19 million. This sources-sought announcement is a tool to identify concerns with the capability to accomplish the work. This is not a solicitation. Only those firms who respond to this announcement by submitting the following information will be used in determining whether to set aside/compete this requirement. Please provide all of the following: 1) A capability statement expressing interest in this requirement, describing your company and its capability to complete this work. Include a statement detailing any special qualifications and certifications, applicable to the scope of this project, held by your firm and/or in-house personnel. The capability statement must directly address the provisioning and servicing of Phillips Medical Systems equipment including proprietary hardware and software systems (and upgrades), Philips equipment maintenance training certifications, ability to furnish OEM parts, remote desktop capabilities, and geographic/response time requirements. 2) A statement or list of your firm's current or past technical experience similar to or the same as the summary scope of work for this requirement. Include a brief description of the scope and schedule for each similar requirement. 3) A statement of your firm's business size and type (HUBZone, Service Disabled Veteran Owned, 8(a), woman-owned, Small Business, etc) utilizing the NAICS code and size standard noted above. 4) Federal Supply Schedule contract number providing the listed services if applicable. Submit this information to Ms. Jonathan Allen, via email to jonathan.allen3@va.gov. Your response to this notice must be received, in writing, on or before 2:00PM (Mountain Time) on April 23, 2013.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VABHHCS568/VABHHCS568/VA26313R1106/listing.html)
 

Document(s)

Attachment
 

File Name: VA263-13-R-1106 VA263-13-R-1106.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=693501&FileName=VA263-13-R-1106-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=693501&FileName=VA263-13-R-1106-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03030697-W 20130410/130408233921-1af677826ebe3ce7cbccc49881f26db2 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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