SOLICITATION NOTICE
68 -- Removal and Installation of a Trifecta Unit with High Pressure Liquid Nitrogen Tank
- Notice Date
- 4/24/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 325120
— Industrial Gas Manufacturing
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Heart, Lung and Blood Institute, Rockledge Dr. Bethesda, MD, Office of Acquisitions, 6701 Rockledge Dr RKL2/6100 MSC 7902, Bethesda, Maryland, 20892-7902
- ZIP Code
- 20892-7902
- Solicitation Number
- NHLBI-CSB-(HL)-2013-122-DDC
- Archive Date
- 5/25/2013
- Point of Contact
- Deborah - Coulter, Phone: (301) 435-0368
- E-Mail Address
-
dc143b@nih.gov
(dc143b@nih.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued." ii. The solicitation number is NHLBI-CSB-(HL)-2013-122-DDC and the solicitation is issued as a request for quotation (RFQ). iii. The resultant purchase order will include all applicable provisions and clauses in effect through the Federal Acquisition Circular 2005-066. The total contracted dollar amount, including options will not exceed the simplified acquisition threshold. iv. The North American Industry Classification (NAICS) Code is 325120 and the business size standard is 1000 employees. The market research conducted by the Government has determined that there are at least two or more small businesses with the capabilities to satisfy this requirement. Therefore, This requirement is set-aside for Small Business only. This acquisition is being conducted in accordance with the procedures of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. v. The National Heart, Lung and Blood Institute (NHLBI) Office of Acquisitions (OA) has a requirement for The Division of Intramural Research (DIR) for the removal and installation of a Trifecta Unit. The statement of work is as follows: BACKGROUND INFORMATION: Building 50 low pressure 3000-gallan liquid nitrogen tank is connected to a Trifecta unit. The System uses standard low-pressure bulk tank and ambient vaporizer to deliver high purity gas for extended peak demands. The system maintains pressure and flow during bulk tank delivery. Cylinders switch by pressure instead of level to further reduce pressure decay on the building supply, but the number of cylinders that can be added to the system is limited. The Trifecta is an electrically operated piece of equipment that is not supported by emergency power, so it is affected by power failures; therefore, causing service disruptions to lab equipment that utilizes the cryogenic gas. The present Trifecta unit will not stand up to the anticipated constantly growing demand of nitrogen gas in the building. PURPOSE AND OBJECTIVES OF THE PROCUREMENT: The intent of this turnkey project is to replace the existing Trifecta unit with a 1500-gallon high pressure (250 psi) liquid nitrogen tank. This smaller tank will feed the vaporizer for gas conversion, and will not be connected to the 3000-gallon low pressure tank. The larger low pressure tank will continue to provide liquid nitrogen to the users' freezers and dewars. Unlike the Trifecta unit, the smaller high pressure tank will operate passively without the need for electrical pumps. Therefore, any power outages will not disrupt the delivery of nitrogen gas to the building. CONTRACTOR REQUIREMENTS: The Contractor shall be familiar and have recent experience with liquid nitrogen systems similar to the systems installed at NIH Bethesda, MD. Contractors who have previously installed Cryogenic system at this facility are preferred. The contractor shall provide a safety plan and a crane lift plan, as well as crane operator credentials, for NIH review and approval prior to commencing of work. A site selection request form must be approved by the NIH Site Selection Board prior to setting a crane on site. The contractor shall coordinate all activities with the project officer, facility manager, customer, and others if necessary, prior to work commencing. The contractor shall provide a vacuum-insulated-piping repair technician that is approved by Chart to assure that if the pipe is damaged during the tank relocation, repairs can be made immediately to limit down time. The contractor shall provide material, labor, equipment, and supervision to deliver a complete and usable nitrogen gas producing system with the use of the existing vaporizer. The items to be completed by the contractor shall include, but is not limited to, the following: • Provide a demolition and new layout arrangement drawing indicating the final locations of the two liquid nitrogen tanks and associated equipment with the installation steps described for NIH review and approval, • Provide electrical, P&IDs and shop drawings of the new high pressure tank indicating all piping, instrumentation, electrical connections, indicated to existing infrastructure as well as telemetric gage connection, etc. for NIH review and approval. • Present a Craning and Rigging plan to NIH for the approval, • Safety plan will be submitted, • Provide Shut down notification for building gas service 21 days ahead. (This job will require a 12 hrs. N2 service shutdown on the day of installation for the building.) • Provide a temporary tanker truck to drain later or refill existing 3000-gallon tank, and the tanker will serve as a back-up to the building system while the existing nitrogen tank system is out of service. Coordinate temporary service with current fill service contractor, CRYO, Address: 20 Southlawn Court, Suite C, Rockville, MD 20850, Phone: (301) 279-2864, • Provide temporary LN2 dewars to maintain liquid supply to freezers • Remove the steel hanger supports, disconnect electrical service and relocate from the area above the existing Trifecta unit to allow for installation of the new 1500 gallon tank • Disassemble and Remove existing Trifecta unit and install 1500 gallon liquid nitrogen bulk tank • Save the parts from the old Trifecta unit for replacement parts for other systems on campus • Removal of steel hanger supports to allow for installation of bulk tank • Drain existing 3000 gallon Low Pressure LN2 tank • Disconnect existing tank, provide continuous service to building with mobile tanker for the installation of the new High Pressure bulk tank • Relocate existing 3000 gallon LP LN2 tank to allow room for the new 1500 gallon HP LN2 tank • Check and normalize vacuum in storage tank jacket if necessary • Check existing vacuum jacketed connections before and after relocation of LP tank and repair as necessary (icing) • Installation of the new HP 1500 gallon LN2 tank and connections to existing vaporizer vacuum jacketed piping • Install new tank piping package, including valve and line to existing system. Piping package, as a minimum, will include the following; a) Tank Level Gauge with Shut off and Bypass Valves w/ High and Low Level Alarms. b) Tank Pressure Gauge w/ High and Low Pressure Alarms. c) Tank Fill Connection with Check Valve, Drain Valve and Safety Valve. d) Top and Bottom Fill Valves, globe type with extended stems as manufactured by Rego or approved equal. e) Pressure Building Coil with Isolation Valves, globe type with extended stems, Strainer, Pressure Regulator, Vent Valve and Safety Valves. f) Tank Relief Pressure Regulator with Shut off Valve, Rupture Disc, and Safety Valve. g) Tank Full Trycock Valve. h) Jacket Evacuation Valve and Vacuum Gauge Connection with Shut off Valve. i) Liquid Outlet to facility with Isolation Valve, globe type with extended stem such as Cryolab Valve by Circle Seal Controls or approved equal. j) Vacuum Jacketed Liquid Outlet Line from Isolation Valve to existing connection point at facility supply. k) Provide an additional "capped" tee connection in Vacuum Jacketed Liquid Outlet Line for future use. • Make certain the appropriate "Safety Reliefs" are changed at this time and coordinate with Fill Service Contractor, CRYO, Address: 20 South Lawn Court, Suite C, Rockville, MD 20850, Phone (301)279-2864 • Fill both tanks with liquid nitrogen to specified capacity and check tank with infrared temperature scope to verify insulation / jacket function on the relocated 3000-gallon tank • Combine low level alarm of new tank with low level alarm of existing tank for monitoring. • Check and calibrate the existing monitoring low level alarms. • Remove temporary supply connection from tanker system and connect to new storage tank system. Activate system. • At completion of job remove ALL debris from the job site • Site visit: Contact the Contracting Officer, Deborah Coulter by April 29, 2013 by email:coulterd@nhlbi.nih.gov; no phone calls or faxes will be accepted. Provide the following information: name, title, and phone number of each individual attending the Site visit schedule for May 2, 2013 at 10:00 am, you are to report to Building 3, conference room 3E24. GOVERNMENT RESPONSIBILITIES: Help facilitate access to required facilities and equipment as required to perform the outline work. Communicate with the contractor during the project performance. Reporting Requirements and Deliverables: Vendor shall submit project schedule, drawings, specifications, catalog cut sheets and technical information to NIH, "For Approval" prior to commencing any work. Program Management and Control Requirements: All work associated with this project shall conform with current NIH Design Requirements Manual, and the applicable ASTM, ASME, ANSI, NFPA, and Federal, State and Local OSHA Codes. Inspection and Acceptance Requirements: Prior to final acceptance, vendor shall provide four (4) copies of Operation and Maintenance Manual for the piping package. Vendor shall also submit appropriate documentation on materials used and results of inspections and testing performed. vi. Period of performance: Thirteen weeks after receipt of contract The FOB Point is destination. Place of performance is NHLBI Building 50 tank pad near the loading dock, 50 South Drive, Bethesda, MD 20892. vii. FAR clause 52.212-1, Instructions to Offerors - Commercial Items, is applicable to this requirement and is incorporated by reference. viii. FAR Clause 52.212-2, Evaluation - Commercial Items, is applicable to this requirement. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Contract shall meet all of the requirements outlined in the Statement of Work; 2. Past Performance: Experience of the organization as it pertains to the described requirement and past performance reports from previous contracts. Experience in similar projects describe in the Statement of Work. ix. FAR Clause 52.212-3, Offeror Representations and Certifications - Commercial Items, is applicable to this requirement, and is incorporated by reference. x. FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items, is applicable to this requirement, and is incorporated by reference. xi. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items is applicable to this requirement, and the following clauses are incorporated by reference: FAR 52.204-10 (AUG 2012); FAR 52-219-4, Notice of Price Evaluation Preference for HUBZONE SMALL Business Concerns (JUL 2005); FAR 52.219-6, Notice to Small Business Set-Aside (NOV 2011); FAR 52.219-8, Utilization of Small Business Concerns (JAN 2011); FAR 52.219-13, Notice of Set-Aside of orders (NOV 2011); FAR 52.219-28 Post Award Small Business Program Representation (APR 2012); FAR 52.219-30 Notice of Set-Aside for Women-Owned Business (WOSB) Concerns Eligible Under the WOSB Program (APR 2012); Far 52.222-19, Child Labor - Cooperation with Authorities and Remedies (APR 2012); FAR 52.222-21, Prohibition of Segregated Facilities (FEB 1999); FAR 52.222-26, Equal Opportunity (MAR 2007); FAR 52.222-35, Equal Opportunity for Veterans (SEP 2010); far 52.223-18, ENCOURAGING Contractor Policies to Ban Text Messaging while Driving (AUG 2011);FAR 52.225-1, Buy American ACT - Supplies (FEB 2009); FAR 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Act (NOV 2012), with Alternate 1 (MAR 2012); FAR 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008); FAR 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration (OCT2003); and FAR 52.204-7, Central Contractor Registration (APR 2008). xii. The Office of Management and Budget memorandum M-11-35, entitled, "Eliminating Conference Spending and Promoting Efficiency in Government," dated September 21, 2011; the Department of Health and Human Services (DHHS) memorandum entitled: "HHS Policy on Promoting Efficient Spending: Use of Appropriated Funds for Conferences and Meetings, Food, Promotional Items, and Printing, and Publications", dated January 3, 2012; and the NIH memorandum, entitled, "NIH Guidance Related to the HHS Policies on Promoting Efficient Spending: Use of Appropriated Funds for Conferences, Conference Grants and Meetings, Food, Promotional Items, and Printing and Publications", dated January 30, 2012, are applicable to this requirement. The directives specifically prohibit the use of contract funds for the provision of food for meals, light refreshments and beverages for any NIH funded meeting or conference; and limit the procurement of meeting space, promotional items, printing and publications with prior approval. The Contractor shall not use contract funds to conduct meetings or conferences without prior written Contracting Officer approval. xiv. There are no Defense Priorities and Allocations System (DPAS) assigned rating is applicable to this requirement. xv. Responses to this request for quotation are due on May 10, 2013 by 7:30 a.m. local time. The award will be made based on the lowest priced technically acceptable quote meeting the Government's requirements. The Government intends to evaluate quotes and award a contract without discussions with the Offerors. Therefore, the initial quote should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if later it is determined by the Contracting Officer to be necessary. The Government may reject any or all quotes, waive informalities and minor irregularities in quotes received. The Offeror's quote must include an itemized price lists of charges, complete description of services, complete address for invoice payment and purchase order delivery, prompt payment discount terms, the Dun & Bradstreet Number (DUNS), the taxpayer Identification Number (TIN) and certification of business size of the company. The offeror must also register in the Government's Contractor Registry System. Note: www.ccr.gov. The responses must reference "Solicitation number" NHLBI-CSB-(HL)-2013-122-DDC. All responsible sources may submit a quote which if timely received shall be considered by the agency. Quotes must be submitted in writing to the COAC Services Branch, Office of Acquisitions, Office of Management, National, Heart, Lung and Blood Institute (NHLBI), 6701 Rockledge Drive, Suite 6042, Bethesda, MD 20892-7902, quotations will only be accepted if dated and signed by an authorized company representative. xvi. For additional information contact Deborah Coulter by email at address coulterd@nhlbi.nih.gov or by telephone at 301-435-0368.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NHLBI/NHLBI-CSB-(HL)-2013-122-DDC/listing.html)
- Place of Performance
- Address: NIH 50 South Drive, Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN03044825-W 20130426/130424235008-44d0c59a5cd809d5cd58607a0d553d40 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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