Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 02, 2013 FBO #4177
DOCUMENT

S -- Pest Control service contract for Jamaica Plain, Brockton West Roxbury, and surrounding CBOC's. - Attachment

Notice Date

4/30/2013
 

Notice Type

Attachment
 

NAICS

561710 — Exterminating and Pest Control Services
 

Contracting Office

Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);940 Belmont Street;Brockton MA 02301
 

ZIP Code

02301
 

Solicitation Number

VA24113Q0608
 

Response Due

5/15/2013
 

Archive Date

5/25/2013
 

Point of Contact

James Cimini
 

Small Business Set-Aside

Total Small Business
 

Description

Solicitation Number: VA-241-13-Q-0608 Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA-241-13-Q-0608 and is issued as a Request for Quotation (RFQ). (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-66, April, 2013. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at https://www.acquisition.gov/far/ (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) This solicitation is issued as a small business set-aside. The North American Industry Classification System (NAICS) code is 561710, and the size standard is $10.0 mil. (v) This requirement consists of one (1) line item: 1.All services included in the performance work statement to provide pest control and extermination services for 1 year. (vi) The following PERFORMANCE WORK STATEMENT is a detailed description of the requirements for this solicitation: DESCRIPTION OF WORK: Contractor shall furnish all labor, supervision, transportation, tools, materials and supplies necessary to perform pest control services in accordance with the guidelines established by Federal, State (www.epa.gov) local ordinances and this statement of work. Contractor to provide on-site pest control services for at least (16) hours per week, eight (8) hours a day and eight (8) hours a night at each site, Brockton, West Roxbury and Jamaica Plain, weekly. Jamaica Plain facility will be performed eight(8) hours on Saturdays. Contractor shall respond to all routine calls within twelve (12) hours and emergency calls and situations pertaining to bed bugs within four (4) two (2) hours of notification by the Contracting Officer's Technical Representative (COTR) to provide service. These services shall be performed by certified, trained and licensed pest control operators in any or all categories as required by the State of Massachusetts. The period of the contract will be one year (1) from date of award with options to extend services for four (4) one year option years. 1. SERVICE/MAINTENANCE/INSPECTION The Contractor shall perform service, maintenance and inspection to ensure the following tasks are accomplished. a.Inspections of areas to determine which pest management measures are appropriate and required. b.Provide recommendation of environmental sanitation practices that restrict or eliminate food, water or harborage for pests. c. Selection and utilization of non-chemical control methods that will eliminate exclude or repel pests (including, but not limited to insect electrocution devices, traps, caulking, air screens). d.Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary. e.Control (eliminate or prevent the flourishing or spread) of general arthropod pests (including, but not limited to cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, centipedes, millipedes). f.Control of flying insect pests (including, but not limited to house flies, stable flies, blow flies). g.Control of predatory pests/disease vectors (including, but not limited to lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes). h.Control of stored product pests (including, but not limited to sawtooth grain beetles, red/confused flour beetles, trogoderma beetles, grain moths). i.Control of mice and rats (including, but not limited to house mice, field mice, roof rats, Norway rats). j.Control of other vertebrate pests (including, but not limited to, subterranean termites, drywood termites, fungi, wood boring beetles). Treatment may be required as a separate service in a contract negotiated by the medical facility at the time of need. k.Control (treat and eliminate) of bed bugs (cimex lectularias) in the environment. 2. SPECIAL PESTICIDE APPLICATION PROVISIONS: The following provisions shall be adhered to by the Contractor in performing pesticide applications of the areas specified below: a. Food Handling Areas: Treatment is limited to times when food is not being held, processed, prepared, or served; and while not occupied by facility employees. The Contractor (in the possession of pesticides or application equipment) shall at no time enter facility elevators which are occupied by food service equipment. b. Patient Occupied Areas: The Contractor shall utilize order free pesticides that does not expose patients or staff above permissible exposure levels (PEL) and use a low volatility as possible, in accordance with the established guidelines. c. Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed below for approval by the COTR, prior to any application. When space treatment is required in these areas, the Ultra Low Volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of 0.5 to 15 microns. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment and surfaces. No substitution shall be made at any time without approval in advance from the COTR. Pharmacy Research Facilities Operating Room Intensive Care Units Respiratory Care Areas SPD 3. STORAGE OF PEST CONTROL MATERIALS: No pest control materials or equipment shall be stored or kept at the Medical Center when the contractor is not working on site unless authorized first by the COTR. 4. DISPOSAL OF HAZARDOUS WASTES: The Contractor shall not dispose of any excess pesticide containers or any other materials contaminated by pesticides at any location on the Medical Center premises. 5. PERSONNEL QUALIFICATIONS AND REQUIREMENTS: NOTE: Certification shall mean a current Certificate of Competency in pest management in any and all categories as identified by the State of Massachusetts. a. The Contractor shall provide a detailed list (at time of submission of quote) of all certified professional staff to be utilized in the performance of this contract, including copies of state certifications and categories of training. b. Non-certified employees may assist the supervisor in performance of the work as long as they are in immediate contact with and visible to the supervisor. The supervisor will assume all responsibility for their work. c.The Contractor shall comply with applicable federal, state and local regulations and guidelines and licensing of pest control operators, performance of pest control and use of approved pest control chemicals and equipment set forth by the EPA and National Pest Control Association. It is the contractor's responsibility to keep abreast and comply with changes in these regulations and codes applicable to the contract so that compliance with all current regulations and codes is maintained. d.All of the contractor's personnel assigned to performance of this contract shall be clearly distinguishable from VA employees and must have visible on their uniforms, the name of the company and employee's name so they are easily recognizable at all times. e.Pest Controller must comply with the Children's Protection Act, G.L. c. 132B, 6C to 6J(Chapter 85 of the Acts of 2000), effective November 1, 2000, requiring schools, day care centers, and school age programs to implement pest management strategies that minimize the risks to children from exposure to pesticides in school settings. Contractor will also work with day care centers within the Boston Healthcare System to insure compliance. References as follows: Jamaica Plain- Bldg # 9, Small World Day Care Center West Roxbury- Trailer Bldg #89, Day Care Center Brockton- Bldg # 4, Tyke Site 6. SERVICE LOCATIONS: VA Boston Healthcare System- "VA Medical Center 150 S.Huntington Ave Boston, MA 02130 "VA Medical Center 1400 VFW Parkway West Roxbury, MA 02132 "VA Medical Center 940 Belmont St. Brockton, MA 02301 On an as needed basis- "VAOPC 251 Causeway St Boston, MA 02114 "VAOPC 130 Marshall RD Lowell, MA 01852 "VA Halfway House Woodside Ave Jamaica Plain, MA 02130 7. SCHEDULE/HOURS OF OPERATION: a. Pest management tasks shall be pre-scheduled and performed on scheduled days. The Contractor shall not work outside regular agreed upon working hours without prior approval of the COTR. b. In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be re-scheduled to a date and time satisfactory to the Contractor and the COTR. Postponement will not reflect any penalties assessed to the Contractor, nor would there be any additional cost to the Government. c. Normal business hours are 8:00 a.m - 4:30 p.m., Monday through Friday, excluding federal holidays. A list of Federal holidays may be found at www.opm.gov. d. Some contract tasks may require work to be performed after normal business hours. f.The Contractor shall allow VA personnel to interrupt the pest control application process at anytime due to events that interfere with normal functioning of the facility and require immediate attention including utility services, fire protection systems, and transporting patients, personnel, equipment and carts. 8. SERVICE CALLS: a.Routine: The Contractor shall, within 12 hours after receipt of notification by the Contracting Officer or COTR, and at no additional charge to the Government, re-treat areas where contract specifications of contract specifications of performance have not been met. b.Emergency: The Contractor shall respond within 2 hours after receipt of notification by the COTR, at no additional charge to the Government to provide integrated pest management services to correct emergency deficiencies. c.Bed Bugs: The Contractor shall respond within 2 hours after receipt of notification by the COTR to any situations pertaining to bed bugs. The Contractor shall employ or have access to certified pest control dogs specialized in the identification of bed bugs. The Contractor shall respond with these dogs within 24 hours after receipt of notification by the COTR when there is a need for these dogs as determined by the situation. 9. REPORTS: a.All logs and reports shall be catalogued by the Contractor. The Contractor shall sign in at the beginning of their scheduled work shift and out at the end of their work shift. This will be done at the COTR's office at each facility which will be designated once the contract has been awarded b.The Contractor shall complete and submit to the Chief, EMS or the COTR the medical facility provided Integrated Pest Management Maintenance Record. All Integrated Pest Management Maintenance Services performed during the work shift will be documented after each treatment visit prior to the Contractor leaving the facility and reviewed by the COTR. c.The Contractor shall be responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances which pertain to any duties contained in the contract. d.The Contractor shall be required to furnish the VA, prior to initial application of pesticides, a list of the trade names and the chemicals used; labels showing the contents, the use strength of the chemical as applied, the antidote, and Material Safety Data Sheets. This information is required for emergency treatment in the event of ingestion of and/or contact with the materials. The Contractor shall furnish the same information each time he changes chemicals or products used in the performance of this contract. e.The Contractor shall furnish an annual report to the COTR containing the amount of pesticides used during the fiscal year to include the amounts of insecticides, herbicides, and rodenticides as well as the total amount of funds spent on the contract during the fiscal year. This report is due within 1 month of the end of the fiscal year. (vii) N/A (viii) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, 52.252-1, 52.216-1, 52.217-5, 52.233-2, VAAR852.233-70, VAAR 852.233-71, VAAR 852.270-1, VAAR 852.273-74, (ix) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i)Technical capability of the item offered to meet the Government requirement. (ii)Price 1.Quotes should be submitted as one line item to include all services requested in the statement of work. Quotes should be reflected as a monthly total. Contract will be for 1 base year with three 1 year options. Option year pricing should display the total for the month as well as yearly totals. Offers must be submitted on the attached pricing document. (iii)Past Performance 1.Contractor must complete the attached past performance references document for 3 previous contracts and submit with quotation. 2.Past performance information shall also be obtained from other sources available to the Government to include, but not limited to, PPIRS (past performance retrieval system) or other databases; interviews with Program Managers, and other Contracting Officers. (x) 52.212-3 Offeror Representations and Certifications - Commercial Items- Offeror's are to include a COMPLETED COPY OF PROVISION 52.212-3 WITH THE SUBMITTED QUOTE,. Offeror should provide "reps and certs" print out from SAM (System for Award Management) at (https://www.sam.gov). Vendors will need to have an active registration in SAM.gov in order to be considered for award. (xi) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 52.204-4, 52.216-21, 52.217-8, 52.217-9, 52.232-19, 852.203-70, VAAR 852.215-70, VAAR 852.215-71, VAAR 852.232-72, VAAR 852.237-70. (xii) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.203-6, 52.209-6, 52.219-6, 52.219-8, 52.219-14, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-54, 52.223-18, 52.225-13, 52.232-34, 52.222-41, 52.222-4252.222-43, (xiii) n/a (xiv) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition (xv) RESPONSES ARE DUE Wednesday, May 8th 0900 eastern standard time (est). Only Electronic offers will be accepted. Please email all offers to James.Cimini@va.gov. (xvi) Contact James Cimini at James.Cimini@va.gov for any questions related to this solicitation. Contracting Office Address: Department of Veterans Affairs VA Boston Healthcare System 940 Belmont Street Brockton, Ma 02301 Place of Performance: Boston, Metropolitan area. Primary Point of Contact.: James Cimini Contract Specialist James.Cimini@va.gov Phone: 774-826-3371
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BoVAMC/VAMCCO80220/VA24113Q0608/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-13-Q-0608 VA241-13-Q-0608.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=731446&FileName=VA241-13-Q-0608-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=731446&FileName=VA241-13-Q-0608-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03048662-W 20130502/130430234653-babf04814d42aea0e737dfe945cc034a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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