Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 03, 2013 FBO #4178
SOLICITATION NOTICE

V -- JUNE 2013 Orlando, Florida Yellow Ribbon Event

Notice Date

5/1/2013
 

Notice Type

Combined Synopsis/Solicitation
 

Contracting Office

2179 Sumter Avenue, Fort Jackson, SC 29207
 

ZIP Code

29207
 

Solicitation Number

W912C6-13-R-0501
 

Response Due

5/31/2013
 

Archive Date

11/27/2013
 

Point of Contact

Name: Client Services, Title: Client Services, Phone: 1.877.933.3243, Fax: 703.422.7822
 

E-Mail Address

Clientservices@fedbid.com;
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is W912C6-13-R-0501 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-66. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 with a small business size standard of $30.00M.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2013-05-31 12:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be in the Statement of Work. The MICC Fort Jackson 81st Regional Support Command requires the following items, Meet or Exceed, to the following: LI 001: ROOMS Yellow Ribbon Event 19-24 JUNE 2013 in ORLANDO, FLORIDA IAW attached SOW/PWS and all allied documents attached herein. The PWS/POS is incorporated herein fully. Location and dates are identified as being mission essential. The vendor MUST breakdown its pricing for each item listed and any other major item identified in the PWS/SOW. If the Vendor FAILS to provide this breakdown, the USG may deem the quote as unresponsive and that quote may be ignored. Each vendor is STRONGLY encouraged to provide the maximum amount of information so that the USG can evaluate the quote. Further, no vendor should insert a link or other embeded information which causes the USG to seek out information relative to the vendor's quote. Rather, each vendor MUST attach or recite its quote, its particulars, and pricing information. The room rate CANNOT exceed the Joint Travel Regulation. This is a FFP contract; however, the USG will ONLY pay for the rooms it uses, the meals it consumes,and whatever goods and services it actually uses. Therefore, the final price paid by the USG may be less than the quote provided as there may be some attrition. The successful contract MUST provide a final accounting at the end of the event to identify the rooms actually used, meals and drinks consumed, travel used, et cet. Each vendor MUST read and address every issue or item in the attached SOW/PWS. Each vendor MUST include all requested attachments in its quote. Every vendor must identify the price per room as part of its breakdown., 1, JOB; LI 002: MEALS, IAW SOW/PWS. FFP; However, the USG will only pay for the meals and beverages it actually consumes. See CLIN 0001 for details. The meals and beverages pricing cannot exceed the Joint Travel Regulation Per Diem Rates for this venue. Every vendor must identify the price per meal as part of its breakdown., 1, JOB; LI 003: TRANSPORTATION, IAW SOW/PWS. FFP; However, the USG will only pay for the transportation it actually uses. See CLIN 0001 for details. Every vendor must identify its pricing methodology for transporation, e.g., by the hour, by the trip, by the mile, et cet, as part of its breakdown., 1, JOB; LI 004: AV SUPPORT, IAW SOW/PWS. FFP; However, the USG will only pay for the AV support it actually uses. If there is a "minimum fee", that amount must clearly be identified. See CLIN 0001 for details. Every vendor must identify its pricing methodology for AV Support, e.g., minimum fee, by the hour, et cet., 1, JOB; LI 005: SESSION ROOMS - BREAKOUT ROOMS, IAW SOW/PWS. FFP; However, the USG will only pay for the session rooms - breakout rooms it actually uses. See CLIN 0001 for details. Every vendor must identify its pricing methodology for Session Rooms - Breakout Rooms, e.g., minimum fee, by the hour, per room, SF, et cet., 1, JOB; LI 006: MISCELLENEOUS, IAW SOW/PWS. This CLIN should cover any miscellenous items not falling under the above major aspects of this procurment. Because the vendor is required to provide transportation, it is strongly suggested that the hotel be close to the major attractions, International Drive, in Orlando, FLA, et cet. Because this is a large procurement, the contractor must be able to be available for a 3-way call the day this solictiation closes to discuss all aspects of its quote. Failure to be available or failure to meaningfully or substantively address every aspect of this requirement during the 3-way call could cause the vendor's quote to be deemed as unresponsive. All eligible sellers have approximatley 30 days to prepare their quote, attachments, and any other information required to fully inform the USG. Because child care will be procured seperately, major hotels are invited to quote., 1, JOB; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, MICC Fort Jackson 81st Regional Support Command intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. MICC Fort Jackson 81st Regional Support Command is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. New Equipment preferable and no "gray market" items. All items should be covered by the manufacturer's warranty, although not necessary. This is primarily a service oriented - based contract. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, will apply: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of a FAR clause may be accessed electronically at http://www.acqnet.gov/far. The following DFARS clauses are applicable under DFAS 252.212-7001: 252.225-7001, Buy American Act and Balance of Payments Program; 252.211-7003 ITEM IDENTIFICATION AND VALUATION (JUN 2005); 252.246-70000 Material Inspection and receiving Report and Army Electronic Invoicing Instructions This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Sellers must present their representations and certifications, upon request, through the Online Representations and Certifications Application (ORCA) at http:orca.bpn.gov. Bid MUST be good for 45 calendar days after submission No partial shipments unless otherwise specified at time of order In accordance with DFARS 252.232-7003, ?Electronic Submission of Payment Requests and Receiving Reports?, the contractor shall submit their payment request electronically using the Wide Area Workflow (WAWF). The WAWF website is located at https://wawf.eb.mil. There is no charge to use WAWF. Contractors must register to use WAWF at this website and ensure an electronic business point of contact (POC) is designated in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days after award of this contract. Contractor training is available at the website Home Page, under ?about WAWF?. Contractors may contact the WAWF Customer Support for assistance toll free at 866-618-5988; commercial: 801-605-7095; Fax commercial: 801-605-7453 or CSCASSIG@CSD.DISA.MIL A protest to a U.S. Army Materiel Command forum is a ?protest to the agency,? within the meaning of FAR 33.103. The HQAMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an alternative dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. These procedures apply to the HQAMC-Level Protest Program only. ?Interested Parties: An interested party is an actual or prospective bidder or offeror whose direct economic interest would be affected by the award of a contract or by the failure to award a contract. Federal Government employees, unions or installations are not considered interested parties for the purposes of filing a HQAMC-level protest. Private-sector offerors on acquisitions subject to OMB Circular No. A-76 are also not considered interested parties for purposes of filing a HQAMC-level protest. ?Protest decision authority: The AMC command counsel is designated as the HQAMC protest decision authority. In the absence of command counsel the deputy command counsel is designated. ?Time for filing a protest: A HQAMC protest shall be filed in accordance with the timeframes set out in FAR 33.103(e). HQAMC office hours are 8 AM to 4:30 PM Eastern Standard Time. Time for filing any document expires at 4:30 PM (EST) on the given day. ?Election of forum: After an interested party protests an AMC procurement to HQAMC and while that protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If a protest is filed with an external forum on the same solicitation as the HQAMC-level protest, the HQAMC-level protest will be dismissed. ?Required information: Protests must be signed by an authorized representative of the protester. oProtester?s name oAddress oTelephone number oFax number oSolicitation or contract number oIdentity of the contracting activity and the contracting officer?s name oDetailed statement of all legal and factual grounds for protest (mere disagreement with the decisions of contracting officers does not constitute grounds for protest) oCopies of all relevant documents oRequest for a ruling oRequest for relief ?Where to file: An agency protest may be filed with either the contracting officer or to HQAMC. oProtest to HQAMC shall be filed at: Headquarters U.S. Army Materiel Command Office of Command Counsel 9301 Chapek Rd, Room 2-1SE3401 Ft. Belvoir, VA 22060-5527 Fax: (703) 806-8866 or 8875 oPackages sent by FedEx or UPS should be addressed to: Headquarters U.S. Army Materiel Command Office of Command Counsel Room 2-1SE3401 1412 Jackson Loop Fort Belvoir, VA 22060-5527 oProtest to Contracting Officer shall be filed at: Appropriate installation address or see FAR Clause 52.233-2 in section L for address. ?Processing of HQAMC-level protests: Within 10 working days after the protest is filed, the contracting officer, with the assistance of legal counsel, shall file with the HQAMC Office of Command Counsel (ATTN: AMCCC-PL) one copy of an administrative report in response to the protest. Reports shall be sent by fax, over-night mail or hand-delivered to ensure timely receipt. The HQAMC protest decision authority will issue a written decision within 20 working days of the protest filing. The written decision will be binding on AMC and its contracting activities. For good cause shown, the HQAMC protest decision authority may grant extensions of time for filing the administrative report and for the issuance of the written decision. When such an extension is granted, the protester and all interested parties shall be notified within one working day of the decision to grant the extension. ?Remedies: The HQAMC protest decision authority may grant any one or combination of the following remedies: oTerminate the contract oRecompete the requirement oIssue a new solicitation oRefrain from exercising options under the contract oAward a contract consistent with statute and regulation oPay appropriate costs as stated in FAR 33.102(b)(2) oOther remedies as the HQAMC protest decision authority determines necessary to correct a defect. ?Protests before award: When a protest is filed with HQAMC prior to award, a contract may not be awarded unless authorized by the HQAMC director of contracting, in accordance with FAR 33.103(f). ?Protests after award: When a protest is filed with HQ AMC within 10 calendar days after award, or within five calendar days of debriefing for any debriefing that was requested as required by FAR 15.506, the contracting officer shall suspend performance. The HQAMC director of contracting may authorize contract performance, notwithstanding the protest, upon a written finding that contract performance will be in the best interests of the United States; or urgent and compelling circumstances that significantly affect the interests of the United States will not permit waiting for a decision from the HQAMC protest decision authority. 52.233-4703 AMC-LEVEL PROTEST PROGRAM05/01/2004 If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. HQ Army Materiel Command Office of Command Counsel 9301 Chapek Rd, Room 2-1SE3401 Ft. Belvoir, VA 22060-5527 Facsimile Number: (703) 806-8866 or 8875 Packages sent by FedEx or UPS should be addressed to: HQ Army Materiel Command Office of Command Counsel Room 2-1SEC3401 1412 Jackson Loop Ft. Belvoir, VA 22060-5527 The AMC level protest procedures are found at: http://www.amc.army/mil/pa/COMMANDCOUNSEL.asp If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures. Offeror must be registered in the Central Contractor Registration (CCR) database before an award can be made to them. If the offeror is not registered in the CCR, it may do so through the CCR website at http://www.ccr.gov. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/d8aa11013c3f5ca1c344f7ed0898506b)
 

Place of Performance

Address: See Statement of Work.

Zip Code: -
 

Record

SN03049916-W 20130503/130501234614-d8aa11013c3f5ca1c344f7ed0898506b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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