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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 04, 2013 FBO #4179
DOCUMENT

66 -- Beckman Coulter Cost Per Test - Justification and Approval (J&A)

Notice Date

5/2/2013
 

Notice Type

Justification and Approval (J&A)
 

NAICS

325413 — In-Vitro Diagnostic Substance Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office - 8;Tres Rios Bldg;27 Gonzalez Giusti Ave, Suite 600;Guaynabo PR 00968
 

ZIP Code

00968
 

Solicitation Number

VA24813Q1441
 

Archive Date

5/5/2013
 

Point of Contact

JOSE R. SIERRA-COLON
 

E-Mail Address

Jose.Sierra-Colon@va.gov
(jose.sierra-colon@va.gov)
 

Small Business Set-Aside

N/A
 

Award Number

V797P7090A VA248-13-F-3418
 

Award Date

4/30/2013
 

Description

Attachment 1: Request for Limited Sources Memo Format LIMITED SOURCES JUSTIFICATION ORDER >$3,000 FAR PART 8.405-6 2237 Transaction # or Vista Equipment Transaction #: 672-13-3-045-0030 (INSERT) This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 - Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Provide original manufacturer's name for material or contractor's name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.) Manufacturer/Contractor: Beckman Coulter Manufacturer/Contractor POC & phone number: Michael Diaz 787-747-3335 Mfgr/Contractor Address: PMB 339 HC-01 Box 29030, Caguas, PR 00725 Dealer/Rep address/phone number: 787-747-3335 1 The requested material or service represents the minimum requirements of the Government. (1) AGENCY AND CONTRACTING ACTIVITY:Department of Veterans Affairs VA Caribbean Healthcare System 10 Casia Street___________________ San Juan, Puerto Rico 00926 VISN:08 (2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: This is a request ofr Other than full and open competition for Cost per Reportable Test contract for Flow Cytometry Analysis. The analysis and operation Is performed by the Pathology and Laboratory Service at the VA Caribbean Healthcare System, Medical Center in San Juan P.R. and the Outpatient Satellite Clinics. Contract Service is requested for May 1st. 2013 through April 30, 2014. (3)(a)A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEED: The Automated FC500 Flow Cytometry instrument is intended for in vitro diagnostic use in the analysis of hemotolymphoid cells, and enumeration of immunologically defined cell populations by flow cytometry. Ummunophentyping by flow cytometry is the gold standard for identification of leukemic cells and essential in diagnosis, prognosis, and treatment of hematologic diseases. Beckman Coulter will provide: instrumentation, training, reagents, calibrators, controls, and the preventive maintenance, service and warranty for the equipment during the term of the agreement. (b)ESTIMATED DOLLAR VALUE: $59,4000.30 (c)REQUIRED DELIVERY DATE: May 1st, 2013. (4)IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. (CHECK ALL THAT APPLY AND COMPLETE) 1Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources. Beckman Coulter is the only vendor that has a representative in Puerto Rico that can provide all the supplies and technical support needed by the VA Caribbean Healthcare System for this procurement. 0A patent, copyright or proprietary data limits competition. The proprietary data is: (If FAR 8.405-6(a)(2)iii before posting. Do not include specific proprietary data. Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.) 0These are "direct replacements" parts/components for existing equipment. ____________________________________________________________________________ ____________________________________________________________________________ 0The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system. 0The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. 0An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays. (5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: The anticipated price to the Government is $59,400.00 for 5 months and the price seems fair and reasonable in comparison with Purchase order 672C20238 under contract number VA248-12F-3113 and by the GSA contract number V797P-7090a. (6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: 1) A market research was performed and this evaluation demonstrate that the option that complies with the majority of our requirements in the San Juan VA is the FC500 Beckman Coulter flow cytometer. 2) The FC500 has capacity for walk away processing of leukemia/lymphoma CD4/CD8 flow cytometry panels. 3)Our Medical Technologists had developed and expertise and knowledge on Coulter equipment. This Instrument has the concept, technology, methodology, maintenance and troubleshooting that employees are familiar with. 4)The instrument software is an updated version of the one the hospital is using at the moment. 5)The Instrument validation (Precision & Correlation studies and Linearity's) performed for the flow cytometry by Coulter application specialist will correlate with previous instrument in use. Other instrumentation will require these studies to be performed. 6)Beckman Coulter Flow Cytometer performance during the last year has been excellent. The Company service and Technical support has been outstanding. (7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: Keeping the current technology would eliminate any assay variations due to changes in methodology on our patient historical data. Staff is already trained with Beckman Coulter instrument. The company service and technical support has been outstanding. (8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: There are no competition barriers at this time for the reasons stated on section 6. (9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor's supervisor, fund control point official, chief of service or someone with responsibility and accountability.) ? February 5, 2013 SIGNATUREDATE NAMETITLESERVICE LINE/SECTION FACILITY (10) APPROVALS IN ACCORDANCE WITH FAR 8.405-6(d): a. CONTRACTING OFFICER'S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. CONTRACTING OFFICER'S SIGNATUREDATE ______________________________ NAME AND TITLEFACILITY c. NCM/PCM/DESIGNEE: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. SIGNATUREDATE NAME VISN X NCM/PCM HIGHER LEVEL APPROVAL (Required For orders over $500,000): e. SAO: I certify the justification meets requirements for restricting consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. SIGNATUREDATE NAME DIRECTOR, SAO X f. VHA HCA REVIEW AND APPROVAL (over $500,000 to $10 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4 NAMEDATE Chief Procurement and Logistics Officer VHA Head of Contracting Activity (HCA) g. VA Deputy Senior Procurement Executive Approval ($10 million not to exceed $50 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4 DATE Deputy Senior Procurement Executive (DSPE) h. VHA Senior Procurement Executive Approval (over $50 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition. DATE Deputy Assistant Secretary Office of Acquisition and Logistics Senior Procurement Executive (SPE)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SJVAMC672/SJVAMC672/VA24813Q1441/listing.html)
 

Document(s)

Justification and Approval (J&A)
 

File Name: V797P7090A VA248-13-F-3418 V797P7090A VA248-13-F-3418_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=735369&FileName=V797P7090A-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=735369&FileName=V797P7090A-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03051902-W 20130504/130502235350-3eaef6822659f56a72df2e66a139c3f5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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