SOURCES SOUGHT
Z -- Space Planning and Facilities Management Servce Support
- Notice Date
- 5/7/2013
- Notice Type
- Sources Sought
- NAICS
- 541410
— Interior Design Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute of Environmental Health Sciences, Office of Acquisitions, Office of Management, 530 Davis Drive, Durham, North Carolina, 27713, United States
- ZIP Code
- 27713
- Solicitation Number
- NIEHS2013165
- Point of Contact
- Christopher J. Fisher, Phone: 919-541-0428, Hamilton L. Brown, Phone: 919-541-7821
- E-Mail Address
-
christopher.fisher@nih.gov, hamilton.brown@nih.gov
(christopher.fisher@nih.gov, hamilton.brown@nih.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Description: This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. I. Background and Purpose The purpose of this contract is to acquire interior design, space planning, architectural design, Americans with Disabilities Act/Architectural Barriers Act consultation, furniture installation services, moving services and other facilities management support services. Based on the hourly rates provided by the successful offeror, an individual price will be negotiated for each specific project with a subsequent Task Order placed under the terms of this contract. All services required under this contract are an integral part of the services provided by the Office of Management and/or in support of the services provided by the Office of Management. The services to be provided under this contract effort include, but are not limited to: surveys, evaluations studies, design presentations, accessibility evaluations, CAD drawing maintenance (utilizing NIEHS CAD standards), project management, furniture installation, moving services, and other miscellaneous space and facilities management support services. Deliverables required under this contract may include but are not limited to: reports, design options, material boards, final drawings, cost estimates, furniture options from sources available to purchase by the federal government (ex. Ability One, NIH BPA, GSA), finish options, furniture ordering information, architectural recommendations, and other related deliverables. II General Requirements Fulfilling the requirements of this contract may require frequent, on-site visits by contractor personnel to attend project meetings, obtain field measurements make design presentations, oversee furniture installations, install furniture, resolve problems, provide software support, and accomplish drawing maintenance. The contractor, in coordination with the COR and other appropriate NIEHS personnel shall provide all things necessary (i.e., personnel, supplies, equipment, vehicles, etc.) to accomplish the required services in this Performance Work Statement and as further defined in the individual task orders which will be developed for subsequent specific projects. The contractor, as required by the Government, shall respond on-site within one (1) hour of receiving a call from the COR, 24-hour per days, 365 days of the year, including weekends and holidays. Due to the fact that NIEHS has limited space in which to accommodate employees displaced due to construction activities and/or furniture installation/reconfiguration projects, coupled with the fact that furniture installation/reconfiguration projects are typically accomplished outside normal work hours to minimize disruption to affected staff; the contractor's ability to respond within one hour's notice is essential to the success of this contract. This required response time further requires the development of project schedules which ensure rapid progression once projects evolve to the point that employees are displaced. While installation projects are underway, contractor key personnel must be available to respond and rapidly resolve unexpected problems uncounted during furniture installation/reconfiguration projects. Project workload will vary throughout the year. The contractor must be able to manage multiple concurrent projects at various stages of completion. III. Required Services a. Space Planning/Interior Design Services: At the request of the COR, the Contractor shall provide space planning or interior design options for areas identified for possible redesign in accordance with the Americans with Disabilities Act / Architectural Barriers Act found at (http://www.access-board.gov/ada-aba/final.pdf). These design options shall be prepared based on criteria provided by the COR and may include recommendations for architectural changes and/or furniture layout options. The contractor may be required to provide ordering information for furniture (furniture will be ordered by the government) in accordance with approved design options, and project management expertise for project oversight while furniture installation/reconfiguration projects are underway. b. Architectural Designs Recommendations: At the request of the COR, the Contractor shall evaluate existing conditions and provide recommendations of an architect registered in the state of North Carolina, which address various architectural, safety, accessibility, aesthetic, or other concerns. Architectural recommendations received under this contract will be carried out via the appropriate contract mechanism through another contractor. c. Installations/relocations/reconfigurations: At the request of the COR, the Contractor shall install, remove, relocate, and/or reconfigure furniture in accordance with the approved design drawing. d. Move services At the request of the COR, the Contractor shall relocate office contents, equipment, furniture, in accordance with an approved move schedule and or/ drawing. The Contractor shall provide all moving supplies and vehicles e. Drawing maintenance: At the conclusion of each project involving architectural changes and/or furniture installation, removal relocation and/or reconfigurations, or at request of the COR, the Contractor shall modify the Room layers and Furniture layers of the NIH/NIEHS as-built CAD drawings to match the current as-built conditions of the facility. No more than 2 weeks after the completion of the projects which involve space/furniture changes, the contractor is to complete required drawing (furniture and polyline changes) and to notify NIEHS when appropriate changes are complete. f. Quality Control: The Contractor shall develop a plan which demonstrates measures it will take to control the quality of services provided and ensure they meet the requirements of the project. All drawings, data, software, etc. which are developed, created, revised, or maintained under this contract will remain in the possession of the government. If any new data, such as additional customizations to the Archibus FM application are developed under this contract, the specifics of these customizations shall be adequately documented by the contractor and the documentation turned over to the government. Both the documentation and the customizations (if any are accomplished) shall remain the property of the Government. g. Archibus FM computer support services: At the request of the COR, the Contractor shall provide appropriate support services for Archibus FM drawing maintenance, Archibus FM application support, software maintenance (Archibus FM), and ensure the application(s) is fully functional. Archibus FM software support services may include software installation and configuration of application upgrades, patches, providing user training, troubleshooting, and providing software customizations (as requested). Services may require various technical capabilities needed to install upgrades, patches, troubleshoot problems, and other miscellaneous software support services. As needed, the contractor will have access to a Government furnished computer located on-site at NIEHS to fulfill this requirement. The lead Archibus FM support person, must be available to quickly respond to problems encountered with Archibus FM, which frequently requires on-site access to the application and/or the equipment utilizing this application ANTICIPATED PERIOD OF PERFORMANCE: The anticipated start date of the award is September 27, 2013 and the estimated completion date is September 26, 2018. Mandatory Criteria : • The project manager must have a minimum of a B.S. degree in Interior Design documented project management expertise in projects similar to those requested under this contract. • All designers proposed to provide design services under this contract must have a minimum of a B.S. degree in Interior Design. • Architects performing work under this contract must be licensed in the state of North Carolina. • Furniture installers performing work under this contract must be experienced in installing Steelcase and Kimball furniture. • The Contractor must demonstrate that "key personnel" can respond on-site within one hour of receiving a call from the COR, 24-hour per day, 365 days of the year, including weekends and holidays • Training and experience in the most recent version of AutoCAD 2008 used for the development and maintenance of architectural as-built CAD drawings. • Training and expertise in the most recent version of Archibus FM 16 which is used to manage all institute space. • IT consultants who are trained, experienced, and qualified to provide various computer support services for Archibus FM specifically for installing, configuring, training, customizing, and supporting Archibus FM. CAPABILITY STATEMENT: Interested small businesses should submit information regarding their: (a) staff expertise, including their availability, experience, and formal and other training; (b) current in-house capability and capacity to perform the work; (c) prior completed projects of similar nature; (d) corporate experience and management capability; (e) examples of prior completed Government contracts or grants, references, and other related information; and (d) respondents' DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc.) pursuant to the applicable NAICS code. Capability statements shall be submitted in Adobe pdf or MS Word format and not exceed 12 single-sided pages (including all attachments, resumes, charts, etc.) presented in single-space using 12-point font size. Capability Statements must be submitted electronically by May 22, 2013, 1:00 PM, EST to the email address of the Primary Point of Contact listed above and also CC the Secondary Point of Contact. All responses received by the specified date and time will be acknowledged by the Primary Point of Contact listed below. DISCLAIMER AND IMPORTANT NOTICES This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any small business responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a future solicitation. CONFIDENTIALITY No proprietary, classified, confidential, or sensitive information should be included in a respondent's response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). Small businesses that believe they possess the necessary capabilities to meet these requirements are encouraged to contact the Primary Point of Contact listed above.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NIEHS/NIEHS2013165/listing.html)
- Place of Performance
- Address: 111 TW Alexander Dr., Bldg. 101 & 102, and 530 Davis Dr., RTP, NC, RTP, North Carolina, 27509, United States
- Zip Code: 27509
- Zip Code: 27509
- Record
- SN03055464-W 20130509/130507235126-79d0859894a6aa3e93cd4e27d024a8c2 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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