SOLICITATION NOTICE
D -- ESG Video Teleconferencing (VTC) Maintenance - Pricing Schedule
- Notice Date
- 5/7/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811213
— Communication Equipment Repair and Maintenance
- Contracting Office
- Department of the Air Force, Air Force Materiel Command, ESG - Enterprise Sourcing Group, Building 1, 1940 Allbrook Dr, Wright Patterson AFB, Ohio, 45433-5006, United States
- ZIP Code
- 45433-5006
- Solicitation Number
- FA8052-13-RFP-2013-VTC
- Point of Contact
- Apolinar Vargas, Phone: 2103959843, Javier Tamez, Phone: 210-395-9178
- E-Mail Address
-
apolinar.vargas@us.af.mil, javier.tamez.2@us.af.mil
(apolinar.vargas@us.af.mil, javier.tamez.2@us.af.mil)
- Small Business Set-Aside
- HUBZone
- Description
- DFARS 252.209-7999 SOW Pricing Schedule This is a combined synopsis/solicitation for a commercial items prepared in accordance with the format in Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. The request for proposal is called Video Teleconference Maintenance and is supplemented with additional information included (Statement of Work dated 14 Mar 2013). The 773 rd Enterprise Sourcing Squadron, Contracting Office intends to negotiate and award a Firm Fixed Price contract to a certified HubZone Set-Aside for a new requirement in support to AFMSA/SG6. All responsible sources may submit a capability statement or quotation which will be considered by the agency. The associated North American Industrial Classification System (NAICS) code for this procurement is 811213, Communication Equipment Repair and Maintenance, with a small business size standard of $10 million. A federally certified platinum provider shall provide system maintenance warranty and technical support for 77 Polycom HDX 7001 Video Teleconferencing (VTC) systems supporting AFMS wounded warrior telemental health program. In addition, all VTC systems are out of warranty and require service reactivation. The contractor must possess the specific technical skills and knowledge along with operational expertise and experience as described in the attached Statement of Work (SOW). All proposals will be evaluated based on FAR 15.101-2 - Lowest Price Technically Acceptable. Award may be made with or without discussions with the offeror(s). All labor CLINs shall be firm fixed price. Contract will consist of CLIN 0001 - 2001 as indicated below. CLIN 0001 : Polycom Premier Service Description : Provide advance replacement and service (phone support and portal support) for any failed hardware component covered under the Premier Service program. Quantity : 77 Unit of Issue : Each Unit Price : ___________________________ Total Amount : ________________________ CLIN 0002 : System Reactivation Description : Provide system reactivation for any equipment greater than one year of warranty. Quantity : 30 Unit of Issue : Each Unit Price : ___________________________ Total Amount : ________________________ CLIN 0003 : System Reactivation Description : Provide system reactivation for any equipment with less than one year of warranty. Quantity : 40 Unit of Issue : Each Unit Price : ___________________________ Total Amount : ________________________ CLIN 1001 : Polycom Premier Service Description : Provide advance replacement and service (phone support and portal support) for any failed hardware component covered under the Premier Service program. Quantity : 77 Unit of Issue : Each Unit Price : ___________________________ Total Amount : ________________________ CLIN 2001 : Polycom Premier Service Description : Provide advance replacement and service (phone support and portal support) for any failed hardware component covered under the Premier Service program. Quantity : 77 Unit of Issue : Each Unit Price : ___________________________ Total Amount : ________________________ In addition to the above CLINs offeror shall submit pricing for CLIN 3001. In the event the Government utilizes the 52.217-8 clause the offeror's below pricing shall be used. The following CLIN will not appear on the awarded contract. The following CLIN will only be added to the contract if the Government utilizes the 52.217-8 Option to Extend Services clause CLIN 3001: Polycom (52.217-8 Option to Extend Services) Description : Provide advance replacement and service (phone support and portal support) for any failed hardware component covered under the Premier Service program. Quantity : 77 Unit of Issue : Each Unit Price : ___________________________ Total Amount : ________________________ All proposals shall conform to Contract Line Item Number (CLIN) structure is the Schedule (See Attachment 1). Period of Performance The proposed period of performance for this requirement is base year plus two options. Estimated award date: 01 July 2013 FAR Provision 52.212-1, Instructions to Offerors - Commercial Items: Each Offeror is required to submit their proposal as specified in FAR Provision 52.212-1, Instructions to Offerors-Commercial Items and Addendum 1. Offeror(s) shall describe in detail their proposed approach. Offeror(s) shall use the Government provided Statement of Work (SOS) to develop their technical approach. Offeror(s) shall specifically explain how their approach will meet the key requirements of the SOW. Offeror(s) shall explain how their approach allows the flexibility to incorporate schedule and personnel changes, without a major schedule slip of the requirement. Offeror(s) shall also explain how their approach and choice of personnel will accomplish the tasks as outline in SOW. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Offeror(s) shall identify the technical risks inherent in their specific approach. Offeror(s) shall provide a risk rating of high, moderate, or low; provide the rationale for each rating; and discuss the plan to mitigate each risk as it relates to meeting the requirements of the SOW. Any exceptions to the solicitation's terms and conditions must be fully explained and justified. Failure to provide any required information may result in an offer being determined non-responsive. Addendum 1 to FAR 52.212-1, Instructions to Offerors - Commercial Items (Jun 2008): Submission of Offers. (a) General Instructions: (i) Interested parties capable of providing the specified services must submit a written offer via email to: Apolinar Vargas - apolinar.vargas@us.af.mil and javier.tamez.2@us.af.mil. (ii) Do not send as an executable or.exe file. Email size shall not exceed five megabytes. Documents may be compressed (zipped) using WinZip 8.1 or later version. Any corrupted file or media containing a virus could result in the offer not being considered for award. (iii) Software Compatibility. Use a word processing and spreadsheet program compatible with Microsoft ® Word 2007 ® and Microsoft ® Excel 2007 ®. PDF is Adobe ® Portable Document Format. (iv) Solicitation Questions. Any questions relating to the solicitation shall be submitted to the Contract Specialist and Contracting Officer noted in paragraph (i) above by 1:00 P.M on 31 May 2013. Any questions received after this time/date may or may not be answered due to time constraints of the solicitation. (v) Submit offer as follows: DOCUMENT CONTENTS FILE FORMAT - The minimum font size for the proposal pages are (12) pitch. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Offeror(s) name and address. Volume I, Technical Capability Proposal PDF or.doc Volume II, Pricing PDF or.doc and.xls FAR Provision 52.212-2 - Evaluation - Commercial Items: Applicable Provisions: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation and attached SOW utilizing Lowest Price Technical Acceptable Source Selection technique. Evaluation may be made with or without discussions with the offeror(s). The Government technical evaluation team will evaluate the technical proposals on a acceptable/unacceptable basis, assigning ratings of Acceptable or Unacceptable. A decision on the technical acceptability of each Offeror's technical proposal shall be made. Only those offers determined to be technically acceptable, either initially or as a result of discussions, will be considered for an award. The offers shall be evaluated against the following factor: Factor 1. Technical Capability Factor 2. Price Technical Capability and Price are considered equal. Volume I: Technical Capability (Do not exceed 10 pages). Factor 1. Technical Capability Technical Capability Proposals will be given a rating of Acceptable or Unacceptable. Determination Definition Acceptable ALL of the minimum acceptable criteria are clearly met by the proposal. The offeror's proposal meets the performance and technical capability requirements defined in the PWS. Unacceptable Not all of the minimum acceptable criteria are met by the proposal. An unacceptable proposal contains one or more deficiencies. The proposal fails to meet specified minimum performance and technical capability requirements defined in the PWS. A technically acceptable proposal shall have a sound technical approach that meets all (a) Statement of Work (SOW) requirements; (b) Demonstrates technologies used in the approach are viable, procurable and producible; (c) Proposal has an approach that allows the flexibility to incorporate new technologies without a major revamp of the requirement. (d) Has a sound risk mitigation approach for all identified technical risks; and Provides an effective approach to manage and minimize schedule and personnel disruptions? Volume 1. Technical Capability Sub-Factor 1: Certification and support IAW SOW (dated 14 Mar 2013) Contractor shall be a certified platinum provider. Proposal must address how the contractor will address approved DOD software system updates and upgrades at no additional charges. Proposal must address how the contractor will provide a manageable and efficient technical telephone support to assist with diagnosis, configuring, and troubleshooting HDX 7001 VTC System. Proposal must address how it's going to develop a support portal to provide Polycom online 24/7 portal registration and license lookup, knowledgebase, product document and software download, online service requests and status checking. Sub-Factor 1. Price : In accordance with FAR 15.403-1(b) and FAR 15.403-3 (a), information other than pricing data may be required to support price reasonableness or realism in the absence of competition. Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit pricing data. All CLINs within the Attachment 1 will be evaluated for determination of reasonableness and affordability. Proposed schedule is provided and is subject to change. The Government will rank all technically acceptable offers by price. Failure to provide prices as stated above may result in the rejection of the proposal. All pricing information shall be addressed ONLY in Volume I, Pricing file format. All dollar amounts provided in response to these instructions shall be rounded to the nearest whole dollar. Period of Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 30 days from the date specified for receipt of offers. Representations - The applicable FAR provisions and clauses are provided. Any exceptions to the solicitation's terms and conditions must be fully explained and justified. Questions shall be submitted in writing regarding the SOW and the terms and conditions of this synopsis/solicitation by mail, courier, email or fax. Questions must be received in the office designated herein by NLT 1 : 00 PM (CST) on Friday, 31 May 2013. Technical Capability and Cost/Price proposals volumes are due NLT 1:00 PM (CST) on Friday, 07 June 2013. Any proposals received after designated closing date and time will not be considered for award. Potential offerors are to review and address the attachments which include the Request for Proposal; Statement of Work (dated 14 Mar 2013) and Pricing Schedule. Also include in proposal that a Wide Area Work Flow (WAWF) account has been initiated or already established (DoD has mandated the use of WAWF). This solicitation requires registration with the System for Award Management prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov, no exemptions. All invoices shall be submitted using Wide Area Work Flow (WAWF). To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay Information: http://www.dfas.mil/contractorpay/ContractPayInformation.pdf Attachment 1: Pricing Schedule Attachment 2: Statement of Work dated 14 Mar 2013 (2 pages) Attachment 3: DFARS Clause 252.209-7799
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/7565574f3dbff5fee5412d9af01fb65c)
- Place of Performance
- Address: See Appendix A of the attached SOW., United States
- Record
- SN03055652-W 20130509/130507235259-7565574f3dbff5fee5412d9af01fb65c (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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