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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 09, 2013 FBO #4184
DOCUMENT

J -- Variable Frequency Drive Maintenance - Attachment

Notice Date

5/7/2013
 

Notice Type

Attachment
 

NAICS

238210 — Electrical Contractors and Other Wiring Installation Contractors
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office (NCO) 10;6150 Oak Tree Blvd., Suite 300;Independence OH 44131
 

ZIP Code

44131
 

Solicitation Number

VA25013R0422
 

Archive Date

7/6/2013
 

Point of Contact

Wallace Larson
 

Small Business Set-Aside

N/A
 

Description

DESCRIPTION: This is a solicitation for commercial services prepared in accordance with the format in FAR part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. Solicitation Number VA250-13-R-0422 is being issued as a Request for Request For Proposal with the intent to award a firm fixed price contract for services. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-36. STATEMENT OF WORK (SOW)-Variable Frequency Drives 1. Contracting Officer's Representative (COR). Name:Terry S. Leffler Section:Engineering-A/C Shop Supervisor Address:10701 East Blvd., Cleveland, OH 44106 Phone Number:216-791-3800 x 3236 Fax Number:216-421-3093 E-Mail Address:Terry.Leffler@va.gov 2. Contract Title. Variable Frequency Drives 3. Background. Inspections of Air Conditioning and various pumps variable frequency drives(VFD) at the Wade Park site of the Cleveland VA Medical Center 4. Scope. The Louis Stokes Cleveland Department of Veterans Affairs Medical Center (LSCDVAMC) is contracting to provide all labor, material, equipment, transportation, lodging and supervision necessary to perform preventive maintenance inspections of air conditioning adjustable frequency drives, located at the Louis Stoles Ccleveland VA Medical Center, 10701 East Blvd., Cleveland, OH 44106. Services shall be in accordance with terms, conditions, provisions and schedule of the contract. Services shall be for the period of June 1, 2013 through May 31, 2018, with four pre-priced, one year options for renewal. Bidders should thoroughly review the specification and be familiar with the area of coverage prior to submitting their bid to be fully aware of the services required. A site visit is strongly encouraged and can be arranged at the convenience of the COR. Failure to do so will not relieve the bidder from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government. 5.0 Description/Specifications The Louis Stokes Cleveland VA Medical Center is seeking a vendor to perform preventative maintenance inspections of air conditioning adjustable frequency drives. Inspections will be conducted by factory trained technicians. Inspections include cleaning all equipment of debris and wipe down; inspect all voltages and currents; measure wave forms with an oscilloscope and do a complete visual inspection of the electro-mechanical gear in accordance with factory prescribed guidelines. Vendor will be required to establish base line signatures for future reference and provide the COR with two (2) copies. 5.1 Drives to be inspected are listed below: (Qty. of 102) LOCATION EQUIPMENT TAG VFD TAG VFD MFG VFD HP 7C-106SUPPLY 17AC-17 FINCORE 200 7C-106RETURN 17 - ARF-17A FINCORE 7.5 7C-106RETURN 17- BRF-17B FINCORE 7.5 7C-106SUPPLY 18AC-18SF ROBICON 200 7C-106RETURN 18 - ARF-18A ROBICON 15 7C-106RETURN 18 - BRF-18B ROBICON 15 BA-109VFD-51A CUTLER-HAMMER 75 BA-109VFD-51B CUTLER-HAMMER 40 BA-109VFD-52A CUTLER-HAMMER 100 BA-109VFD-52B CUTLER-HAMMER 40 BA-109VFD-53A CUTLER-HAMMER 75 BA-109VFD-53B CUTLER-HAMMER 30 ROOM D-20 WATER PUMPS CUTLER-HAMMER 20 ROOM D-20 WATER PUMPS CUTLER-HAMMER 20 ROOM D-20 WATER PUMPS CUTLER-HAMMER 20 ROOM D-20 WATER PUMPS CUTLER-HAMMER 20 BE-260 (MICU MECHANICAL RM) AC-35 SF-1 DANFOSS 7.5 BE-260 (MICU MECHANICAL RM) AC-35 SF-2 DANFOSS 7.5 BE-260 (MICU MECHANICAL RM) AC-35 RF-1 DANFOSS 3 BE-260 (MICU MECHANICAL RM) AC-35 RF-2 DANFOSS 3 BE-260 (MICU MECHANICAL RM) AC-31 SUPPLY SIEMENS 25 BE-260 (MICU MECHANICAL RM) AC-31 EF-5 SIEMENS 5 BE-260 (MICU MECHANICAL RM) V-1(CCC) SF-1 SIEMENS 5 BE-260 (MICU MECHANICAL RM) V-1(CCC) RF-1 SIEMENS 5 BE-260 (MICU MECHANICAL RM) V-2(CCC) SF-2 SIEMENS 3 BE-260 (MICU MECHANICAL RM) V-2(CCC) RF-2 SIEMENS 1.5 BE-260 (MICU MECHANICAL RM) AC-32 SF-32 (SUPPLY) CUTLER-HAMMER 30 BE-260 (MICU MECHANICAL RM) AC-32 RF-32 CUTLER-HAMMER 10 2B-480 EAST PENTHOUSE EAST 0-1 SF-1A EMERSON 100 2B-480 EAST PENTHOUSE EAST 0-1 SF-1B EMERSON 100 2B-480 EAST PENTHOUSEEAST 0-1 RF-1 EMERSON 60 2B-480 EAST PENTHOUSEEAST 0-2 SF-2A EMERSON 30 2B-480 EAST PENTHOUSE EAST 0-2 SF-2B EMERSON 30 2B-480 EAST PENTHOUSEEAST 0-2 RF-2 EMERSON 20 2B-480 EAST PENTHOUSEH/W PUMP 1-P1A ABB 7.5 2B-480 EAST PENTHOUSEH/W PUMP 1-P1B ABB 7.5 2B-480 EAST PENTHOUSEH/W PUMP 1-P1C ABB 7.5 2B-480 EAST PENTHOUSE EAST 1-1 SF-1A EMERSON100 2B-480 EAST PENTHOUSEEAST 1-1 SF-1B EMERSON100 2B-480 EAST PENTHOUSEEAST 1-1 RF-1 EMERSON60 2B-480 EAST PENTHOUSEEAST 1-2 SF-2A EMERSON30 2B-480 EAST PENTHOUSEEAST 1-2 SF-2B EMERSON30 2B-480 EAST PENTHOUSE EAST 1-2 RF-2 EMERSON20 2B-480 EAST PENTHOUSEEAST 0-3 SF EMERSON(SAFETRONICS) 40 2B-480 EAST PENTHOUSEEAST 0-3 RF EMERSON(SAFETRONICS) 15 7000-W-1 H/W PUMP HYDRO PUMP 1 SIEMENS 20 7000-W-1 H/W PUMP HYDRO PUMP 2 SIEMENS 20 AMB CARE P/HOUSE PAC-201AC-54 SF-A TRANE40 AMB CARE P/HOUSE PAC-201AC-54 SF-B TRANE40 AMB CARE P/HOUSE PAC-201AC-54 RF-1 TRANE15 AMB CARE P/HOUSE PAC-201AC-54 RF-2 TRANE15 AMB CARE P/HOUSE PAC-303AC-55 SF-A TRANE40 AMB CARE P/HOUSE PAC-303AC-55 SF-B TRANE40 AMB CARE P/HOUSE PAC-303AC-55 RF-1 TRANE15 AMB CARE P/HOUSE PAC-303AC-55 RF-2 TRANE15 WEST PENTHOUSE 2E-480 WEST 0-1SFEMERSON40 WEST PENTHOUSE 2E-480 WEST 1-1 SF-A EMERSON60 WEST PENTHOUSE 2E-480 WEST 1-1 SF-B EMERSON60 WEST PENTHOUSE 2E-480 WEST 1-1 RF EMERSON40 WEST PENTHOUSE 2E-480 WEST 1-3 SF DANFOSS15 WEST PENTHOUSE 2E-480 WEST 1-3 RF EMERSON7.5 WEST PENTHOUSE 2E-480 HEATING PUMP P-1 ABB7.5 WEST PENTHOUSE 2E-480 HEATING PUMP P-2 ABB7.5 WEST PENTHOUSE 2E-480 HEATING PUMP P-3 ABB7.5 WEST PENTHOUSE 2E-480 WEST 1-2 SF EMERSON 25 WEST PENTHOUSE 2E-480 WEST 1-2 RF EMERSON 10 WEST PENTHOUSE 2E-480 WEST 0-2 SF(A) EMERSON 50 WEST PENTHOUSE 2E-480 WEST 0-2 SF(B) EMERSON 50 S-113 SF-4 SF FINCOR30 S-113 SF-4 RF FINCOR7.5 2ND FLOOR ROOF AC-20 SF 20 2ND FLOOR ROOF AC-20 RF 7.5 2ND FLOOR ROOF *AC-22 SF 30 2ND FLOOR ROOF *AC-22 RF 15 2ND FLOOR ROOF *AC-34 (MENTAL HEALTH) SF 40 2ND FLOOR ROOF *AC-34 (MENTAL HEALTH) RF 10 PF-104 Ht. system Air HandlersP-3 TECO MA7200 15 PF-104 Ht. system Air HandlersP-4 TECO MA7200 15 PF-104 Stairwell pressurizationSPF-1 TECO MA7200 PF-104 Stairwell pressurizationSPF-2 TECO MA7200 PF-104 Stairwell pressurizationSPF-3 TECO MA7200 PF-104 AC-61 EF-1 YASKAWA PF-104 AC-61 RF 2 & 3 YASKAWA PF-104 AC-61 RF 4 & 5 YASKAWA PF-104 AC-61 SF 1 & 2 YASKAWA PF-104 AC-61 SF 3 & 4 YASKAWA PF-104 AC-62 RF 1 & 3 YASKAWA PF-104 AC-62 RF 2 & 4 YASKAWA PF-104 AC-62 SF 1 & 2 YASKAWA PF-104 AC-62 SF 3 & 4 YASKAWA BF-192 Cares ReheatP-1 TECO MA7200 20 BF-192 Cares ReheatP-2 TECO MA7200 20 2B-501 *AC-6 MRISF JOHNSON CONTROLS 2B-501 *AC-6 MRIRF JOHNSON CONTROLS C-21(LINN. ACC) EF-5 INTELLIPAS HVX9000 2D-300SUPPLY 14AC-14ABB15 2D-300RETURN 14RF-14ABB10 PF-104DRYER EXHAUSTEF-9DANFOSS2 2F-501BRET. 56RF-56DANFOSS7.5 2F-501BSUPPLY -56AC-56DANFOSS25 2F-501BHeating Pump -1P-1DANFOSS10 2F-501BHeating Pump -2P-2DANFOSS15 5.2 Specific Tasks-Deliverable Product 5.2.1 Preventative Maintenance Service: Provide two (2) preventative maintenance inspections per unit per year. 5.2.2 Emergency Service: Provide forty (40) hours for emergency service calls per year. Vendor needs to be able to respond on-site to emergency service calls less than twenty-four (24) hours from time of call. 5.2.3 Provide for 6(six) of the units to be inspected during 2nd shift hours or weekend, notated with a " * ". 5.3 General Conditions 5.3.1 Prior to starting work, contractor will schedule all work with Air Conditioning Department, 216-791-2800 x 3236. 5.3.2 Failure to respond to intervening service calls listed under deliverable product after receiving notification from COR or failure to perform any of the services as set forth in this contract shall be considered grounds for invoking provisions or default. 5.3.3 Failure to report to the Engineering Office as required above and/or failure to use correct PO number may result in delayed payment for services rendered. 5.4 Contractor Responsibility 5.4.1 It is the responsibility of the contractor to become fully informed as to the nature and extent of the work required and its relation to any other work in the area including the operation of the medical center. A site visit is strongly encouraged and can be arranged at the convenience of the COR. 5.4.2 After the award, Contractor shall attend a mandatory meeting with the Chief, Engineering Service or his designee prior to the beginning of any work. The required meeting shall be coordinated by the Contracting Officer and shall be scheduled and conducted within 20 calendar days after Notice to Proceed. The purpose of the meeting is to review with the contractor the nature, extent and intent of this contract, to clarify any questions concerning the performance of the contract, and for the contractor to present the following documentation: -Material Safety Data Sheet (MSDS) for any products the contractor may use in the -performance of this contract. -List of personnel, name only, including the job site supervisor -A written safety program which includes, but is not limited to: a. Respiratory Protection b. Hearing Protection c. Hazardous Communications d. Electrical Ground Fault Protection e. Use of ladders and or scaffolding. f. Arc flash protection where required 5.4.3 Contractor shall be responsible for any damages caused by his/her employees and shall repair or replace all damaged systems/equipment immediately at no additional cost to the VA. 5.4.4 Water and electrical power will be provided by VA at no cost to the contractor. All connections to this water and/or electrical power must be approved by the COR prior to any connections being made. 5.4.5 The contractor shall be responsible for placing barricades in appropriate location to protect the well-being and safety of patients, visitors and staff. These barricades shall be removed by the contractor when work is completed or at the end of the workday. 5.4.6 The contractor shall be responsible for keeping the work site clean, neat and orderly, ensuring that there are no unnecessary cables, hoses, ladders, or other equipment left in an appropriate location that could interfere with the operation of the medical center or pose a risk or hazard to patients, visitors or staff. All equipment shall be removed from any work site that is located within a pedestrian area daily at the end of the workday. All equipment being used in mechanical rooms or on roofs shall be secured daily but at the discretion of the contractor may be left overnight providing this equipment is not is a position to be a risk or hazard to medical center personnel who may be called in to these areas after hours The VAMC Cleveland will not be responsible for equipment, tools, personal effects left overnight at the job site. Doorways, hallways and aisles shall be kept clear at all times. At no time shall equipment be left unattended, including breaks and lunch. 5.4.7 Contractor shall report to the COR daily on the progress of the project along with any deficiencies noted. 5.4.8 Any damage detected during the inspections that was not caused by the contractor shall be reported to the COR, on a daily basis. 5.4.9 The contractor is required to submit a site specific safety plan pursuant to Occupational Safety and Health Administration (OSHA). The safety plan must be reviewed and approved by the Louis Stokes Cleveland Department of Veterans Affairs before any work is performed. 5.4.10 Test Equipment: The VA Medical Center, Cleveland, will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the contractor to bring the appropriate equipment; and/or supplies necessary to complete the work as required within. 5.5Hours of Operation Normal business hours are from 7:00 a.m. to 3:30 p.m (1st shift), 3:00 p.m to 11:30 p.m (2nd shift) Monday through Friday, excluding federal holidays. Following are the 10 holidays observed by the Federal Government: New Year's DayIndependence DayVeteran's Day Dr. Martin Luther King Jr. DayLabor DayThanksgiving Day President's DayColumbus DayChristmas Day Memorial Day Any other day designated by the President of the United States to be a national holiday. When a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday will be observed as the legal holiday. 6. Performance Monitoring Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the performance monitoring of this contract. 6.1 Direct Observation-(Can be performed periodically or through 100% surveillance.) 6.2 Periodic Inspection-(Evaluates outcomes on a periodic basis. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.) a. ACCEPTABLE PERFORMANCE: Vendor performance will be measured agains the following requirement: The vendor must provide a maintenance checklist. The checklist must list all manufacturer specifications and parameters. The checklist must show all tested parameters to include, but not limited to, all highs/low voltages, both AC& DC. A report of recommended repairs must be provided. All scheduled inspection times must be met. The Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action. b. UNACCEPTABLE PERFORMANCE When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case, the COR shall document the discussion and place it in the COR file. When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's program manager. The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO. 7. Security Requirements Contractor will not have access to any VA sensitive information, patient information, or access to the VA network. Network access is not necessary to perform the tasks of contract. 8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). Water and electrical power will be provided by VA at no cost to the contractor. All connections to this water and/or electrical power must be approved by the COR prior to any connections being made. The VA Medical Center, Cleveland, will not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the contractor to bring the appropriate equipment; and/or supplies necessary to complete the work as required within. 9. Other Pertinent Information or Special Considerations. All work and inspections shall be performed by conducted by factory trained technicians who are qualified to work on the specific variable frequency drives. The contractor shall arrive on-site in response to intervening service calls less than twenty-four (24) hours after a telephone call is placed by the COR. Prior to starting work, contractor will schedule all work with supervisor of Air Conditioning Department, Terry S. Leffler, 216-791-3800 x 3236 or acting representative. 10. Place of Performance. The Louis Stokes Cleveland Department of Veterans Affairs Medical Center (LSCDVAMC), 10701 East Blvd., Cleveland, OH 44106. 11. Period of Performance Base Year: June 1, 2013-May 31, 2014 Option Year 1: June 1, 2014-May 31, 2015 Option Year 2: June 1, 2015-May 31, 2016 Option Year 3: June 1, 2016-May 31, 2017 Option Year 4: June 1, 2017-May 31, 2018 12. Price/Cost Schedule Offeror shall provide pricing as described in requirements below. The total price offered shall include all charges. This is a request for a multi-year proposal. PerformanceUnit- MonthlyMonthly PriceTotal Price Base Year6/01/2013-5/31/2014 Option Year One6/01/2014-5/31/2015 Option Year Two6/01/2015-5/31/2016 Option Year Three6/01/2016-5/31/2017 Option Year Four6/01/2017-5/31/2018 Total Contract Value 13. Wage Determinations Wage Determination(s) as listed in this solicitation are applicable to any resulting contract. The Offeror/Contractor certifies by signature on this offer that the salaries to be paid workers involved in the performance of the contract are equal to or greater than those specified in the attached Wage Determination(s). The Department of Labor has held that Contractors must pay their employees the Service Contract Act wages while they are driving both to and from destinations for the VA. The Wage Determination section is 16000 with Revision No 10 and the Date of Revision is 6/13/2012. See Section D for Wage Determination List ************************************************************************************ REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION By direction of the Secretary of Labor | WAGE AND HOUR DIVISION | WASHINGTON D.C. 20210 | | | | Wage Determination No.: 2005-2011 Diane C. Koplewski Division of | Revision No.: 15 Director Wage Determinations| Date Of Revision: 06/13/2012 _______________________________________|____________________________________________ State: Ohio Area: Ohio Counties of Ashland, Ashtabula, Cuyahoga, Erie, Geauga, Huron, Lake, Lorain, Medina, Portage, Richland, Stark, Summit, Wayne 23410 - Heating, Ventilation And Air-Conditioning $17.49 Mechanic 23411 - Heating, Ventilation And Air Contditioning $18.25 ALL OCCUPATIONS LISTED ABOVE RECEIVE THE FOLLOWING BENEFITS: HEALTH & WELFARE: $3.71 per hour or $148.40 per week or $643.07 per month VACATION: 2 weeks paid vacation after 1 year of service with a contractor or successor; 3 weeks after 10 years, and 4 after 20 years. Length of service includes the whole span of continuous service with the present contractor or successor, wherever employed, and with the predecessor contractors in the performance of similar work at the same Federal facility. (Reg. 29 CFR 4.173) HOLIDAYS: A minimum of ten paid holidays per year: New Year's Day, Martin Luther King Jr.'s Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day. (A contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.) (See 29 CFR 4.174) 14. Provisions and clauses: This solicitation lists one or more clauses by reference with the same force and effect as if they were given in full text (FAR 52.252-2). The provisions at FAR 52.212-1, Instructions to Offerors-Commercial Items, apply to this acquisition with the following addendum to the provisions of the standard provisions. In accordance with Federal Acquisition Regulation FAR 52.212-2 Evaluation-Commercial Items all offers will be considered for BEST VALUE. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. (1) Technical capability. Vendor needs to be able to respond on-site to emergency service calls in less than twenty-four (24) hours from the time of call. The potential vendor must have an electronic background relative to variable frequency drives. The prospective vendor must provide a current checklist form. Offerors will be evaluated to the extent which they provide information on their company's ability to manage the services described herein and how they propose to address all tasks in the Statement of Work. The proposal is to include their training program, quality assurance program, quality and timeliness of their past performance, compliance with appropriate regulations, and other information that will assure the Government that your company has the resources to perform the contract requirements should they be selected to perform this contract. (2) Past Performance: Offeror shall have relevant experience in providing the same or similar services. Provide three most recent and relevant references that are likely to respond to our request for information regarding your past performance. References should include company's name, location, e-mail address and point of contact information. The references should be very familiar with your company. The Government may contact the offeror's references for information and may review performance ratings on file for prior Government projects the offeror has performed. Past performance information obtained from sources other than those identified by the offeror may be used. (3) Price: Quote for each line item, including but not limited to the requirements listed above. Technical and past performances when combined are significantly more important than price. (4). All qualified vendors are encouraged to submit proposals. Preference will be given to SDVOSB and VOSB vendors and small business vendors. NOTE: The Government reserves the right to award without discussions, vendors shall submit the most favorable terms. 15. Submissions: All questions must be submitted to Wallace Larson, Contracting Officer by e-mail only no later than 12:00pm EDST on Friday, May 10, 2013. All responses to questions that may affect offers will be incorporated into a written amendment to the solicitation. Quotes and accompanying information must be submitted via e-mail only no later than 12:00 p.m. EDST, Friday, May 17, 2013. Technical questions and quotes must be sent by email to Wallace.Larson@va.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BreVAMC/VAMCCO80220/VA25013R0422/listing.html)
 

Document(s)

Attachment
 

File Name: VA250-13-R-0422 VA250-13-R-0422.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=743536&FileName=VA250-13-R-0422-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=743536&FileName=VA250-13-R-0422-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Louis Stokes VA Medical Center;10701 East Blvd.;Cleveland, OH

Zip Code: 44106
 

Record

SN03055673-W 20130509/130507235310-e561f235036b4e25b0dcd75072bb2860 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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